At Least Once a Week... Elementary Schools must EOP and make a deposit.
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- Lauren Little
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From this document you will learn the answers to the following questions:
What kind of Accounts do elementary schools have?
What is the total amount of money that a student can make?
What is the student's General Account?
Transcription
1
2 At Least Once a Week... Elementary Schools must EOP and make a deposit.
3 Elementary Schools have 2 Student Activities Bank Accounts... Fund 850 and Fund 525
4 Fund 850 is the Student Activities General Account. This will be: Account Codes Beginning with a
5 Fund 525 is the Auxiliary Operations Account. This will be: Account Codes Beginning with a 3 The Media Center #3506 is the only account the Elementary Schools will use in Fund 525. (Usually the Media Center Specialist handles these Deposits.)
6 To Start Your Deposit... First Determine which Fund the Deposit will be made into: 850 or 525
7 Remember... Most Elementary School Deposits will be in Fund 850 Student Activities General Fund So, we ll use Fund 850 in this Tutorial.
8 Locate the Fund Bank Book / Deposit Slips & Endorsement Stamp
9 When Depositing Currency, please do not use... Paperclips or Straps
10 When Depositing Coin, please do not use... Paper Rolls Plastic Bags Containers
11 Large amounts of coin can break open the deposit bags. The gray deposit bags should hold up to $40 of coin. However, if you are still worried about a potential bag breakage, then...
12 Be Sure to Double Bag! If you Double Bag, make sure the Bag # used on your EOP is the bag showing on the outside. The inside Bag # is not needed on any of your reports, as Loomis will only scan and report on the outside bag number.
13 When Depositing Checks... Use the Endorsement Stamp on Back Use an Adding Machine to Total
14 If There are More Than 10 Checks to Deposit... You ll Need to Create 3 Identical Adding Machine Tapes
15 When You Have Totaled Your: ~ Currency ~ Coin ~ Checks You are Ready to Fill-out Your Deposit Slip.
16 A Deposit Slip consists of 3 Copies: White Copy Goes to Student Activities Yellow Copy Goes to the Bank Pink Copy Stays at Your School
17 Filling Out a Deposit Slip Write Today s Date
18 Filling Out a Deposit Slip Record Total Currency
19 Filling Out a Deposit Slip Record Total Coin
20 Filling Out a Deposit Slip Record Checks If there are 10 or Fewer Checks, Itemize them on the Deposit Ticket using the Check Number and Check Amount.
21 Filling Out a Deposit Slip Record Checks If there are more than 10 Checks, Record the Check Total and Write See Tape Below Total.
22 Filling Out a Deposit Slip Add Currency, Coin, and Checks. Enter the Total in Both Boxes.
23 Filling Out a Deposit Slip Sign the Deposit Slip.
24 Filling Out a Deposit Slip Enter the Bag # Under the Date. Write Down all Numbers After the Zeroes. If double-bagging, use only the Top Bag # on Deposit Ticket.
25 Filling Out a Deposit Slip Do not write any other information on the deposit slip.
26 Preparing the Gray Bag: Write your School Name and School Number on the Gray Bag.
27 Circle the Bank Account that you are Depositing the Funds into. Fund 850 Student Activities General Fund Deposited into Bank Account: Student Activities 074
28 VERY IMPORTANT: * * DOUBLE CHECK * * Make Sure the Bank Accounts Numbers are the Same on Both the Gray Bag and the Deposit Slip.
29 Filling the Gray Bag: Place Loose Coin on the Bottom of the Bag
30 Filling the Gray Bag: Stack the Currency in one Bundle.
31 Filling the Gray Bag: Stack the Checks on top of the Currency.
32 Filling the Gray Bag: Place One of the Adding Machine Tapes on Top of the Checks.
33 Filling the Gray Bag: Secure the Entire Bundle with a Rubber Band at Each End. (If your bundle is small, rubber bands are not needed.)
34 Filling the Gray Bag: Place the bundle of Checks & Currency on top of the Coin in the Bag.
35 Filling the Gray Bag: Place only the Yellow Copy of the Deposit Slip in the Bag.
36 Filling the Gray Bag: Do NOT place any Copies of Reports in the Bag.
37 Filling the Gray Bag: Tear off the Extra Flap on Top of Gray Bag
38 Filling the Gray Bag: Complete the Top Portion of the Gray Bag for Your School s Records. (Keeping this Gray Tab is Optional. If you opt not to, you must make sure the Gray Bag Number is Correctly notated on the EOP and in the Bank Deposit Book!)
39 Filling the Gray Bag: Carefully Peel away the Clear Film from the Blue Adhesive Strip at the top of the Gray Bag.
40 Filling the Gray Bag: Press the Blue Adhesive Strip over Bag Opening to Seal. When Sealed Correctly, the Bag cannot be opened, and it will indicate if it has been Tampered with.
41 Take your Deposit Bags to the Cafeteria. Sign the Bags over to the Cafeteria Manager.
42 The Cafeteria Driver will Deliver the Bags to Food & Nutrition. An Armored Car Service then Transports the Bags to the Bank for Processing.
43 Send to Student Activities: White Deposit Ticket with Check Tape 1 Copy of the Revenue Summary by Account 1 Copy of the Tender Report
44 Retain at Your School: Pink Deposit Ticket with Check Tape Copy of the Revenue Summary by Account Reconciled Receipt Copy of the Tender Report Receipt from Top of Gray Bag (optional)
45 Any Questions? Please Call Your: Student Activities Accounting Specialist We d Be Glad to Help!
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