GOVERNING BOARD AGENDA REGULAR MEETING OF THE GOVERNING BOARD TUESDAY, JUNE

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1 GOVERNING BOARD AGENDA REGULAR MEETING OF THE GOVERNING BOARD TUESDAY, JUNE 11, :00 P.M. (CLOSED SESSION) - 5:00 P.M. (OPEN SESSION) PALOMAR COMMUNITY COLLEGE DISTRICT GOVERNING BOARD ROOM, STUDENT SERVICES CENTER SSC WEST MISSION ROAD SAN MARCOS, CALIFORNIA NOTICE TO PUBLIC: In accordance with Board Policy 2350, members of the public who wish to address the Board on matters within its jurisdiction have a five-minute time limit per person. The Board may ask a group to select a spokesperson and may limit the number of speakers on a particular topic unless the proposed speakers are addressing different concerns. The Open Session of the Board meets the second Tuesday of every month starting at 5:00 p.m. in the Governing Board Room of the Student Services Building on the Palomar College Campus in San Marcos, California, unless changed in advance by Board action. In compliance with Government Code , non-exempt writings that are distributed to the Governing Board Members in advance of their meetings, may be viewed at the Governing Board Office, LL-204, or by clicking on the Governing Board web site at www:palomar.edu/gb. In addition, if you would like a copy of any record related to an agenda item, please contact Debra Doerfler, Executive Assistant, at (760) , extension 2104, or ddoerfler@palomar.edu. The Board reserves the right to modify the order of business in the manner it deems appropriate. Please note all meetings are recorded electronically. A. Call to Order (4:00 p.m.)... 2 AA. Roll Call... 2 B. Public Comments... 2 C. Recess to Closed Session... 2 CC. Reconvene to Open Session (5:00 p.m.)... 2 D. Public Hearing... 2 E. Reconvene to Regular Meeting... 2 EE. Public Comments... 2 F. Approval of Minutes... 2 FF. Amend Previously Approved Minutes... 2 G. Call for Removal of Items from or Changes to Agenda... 2 GG. Acknowledgement of Retirements... 3 GGG. Reports/Presentations... 3 H. Report of the Governing Board President... 3 HH. Report of the Governing Board Trustees... 3 I. Report of the Superintendent/President... 3 J. Approval of Consent Calendar Items... 3 K. Action on Items Removed from Consent Calendar L. Reports from College Groups M. Unfinished Business N. New Business O. Board Requests for Reports P. Recess to Closed Session Q. Reconvene to Open Session R. Adjournment... 17

2 Governing Board Agenda Page 2 A. CALL MEETING TO ORDER: 4:00 p.m. AA. ROLL CALL: Establishment of a Quorum B. PUBLIC COMMENTS In accordance with Board Policy 2350, members of the public who wish to address the Board on matters within its jurisdiction have a five-minute time limit per person. The Board may ask a group to select a spokesperson and may limit the number of speakers on a particular topic unless the proposed speakers are addressing different concerns. C. RECESS TO CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING: 1. Public Employee Discipline/Dismissal/Release Pursuant to Government Code Section et seq. 2. Conference with District lead negotiator, John S. Tortarolo, Assistant Superintendent/Vice President, regarding negotiations with CCE/AFT, pursuant to Government Code Section Conference with District lead negotiator, John S. Tortarolo, Assistant Superintendent/Vice President, regarding negotiations PFF/AFT, pursuant to Government Code Section Conference with District lead negotiator, John S. Tortarolo, Assistant Superintendent/Vice President, regarding meet and confer discussions with Other Unrepresented Employees, pursuant to Section Public Employment. pursuant to Government Code Section Conference with Legal Counsel Existing Litigation ((Subdivision (a) of Section ) Name of case: Correll L. Thomas vs. Police Officer C. Dillard D. RECONVENE TO OPEN SESSION: 5:00 p.m. Actions Taken In Closed Session Pledge of Allegiance E. ADMINISTRATION OF OATH OF OFFICE TO STUDENT TRUSTEE The Board President shall administer the Oath of Office to incoming Student Trustee, Jennifer Gonzalez. EE. PUBLIC COMMENTS In accordance with Board Policy 2350, members of the public who wish to address the Board on matters within its jurisdiction have a five-minute time limit per person. The Board may ask a group to select a spokesperson and may limit the number of speakers on a particular topic unless the proposed speakers are addressing different concerns. F. RECOMMENDATION: ACTION APPROVAL OF MINUTES The Governing Board hereby approves the Minutes of the: May 14, 2013 Regular Meeting May 15, 2013 Special Meeting FF. ACTION: AMEND PREVIOUSLY APPROVED MINUTES DATED FEBRUARY 12, 2013 At the April 9, 2013 Governing Board meeting Trustee Halcón requested that previously approved minutes (dated February 12, 2013) be amended. (Majority vote required.) EXHIBIT FF-1 G. CALL FOR REMOVAL OF ITEMS FROM OR CHANGES TO AGENDA

3 Governing Board Agenda Page 3 GG. ACKNOWLEDGEMENT OF RETIREMENTS An opportunity for the Board of Trustees to express appreciation to employees who will retire with ten (10) or more years of service to the District. 1. Lenore Magsulit, Financial Assistance Advisor, Financial Aid, Veteran s and Scholarship Services, 27 yrs. service 2. Maria Miller, Professor, Behavioral Sciences Department, 28 yrs. service 3. Judy Cater, Interim Dean, Instructional, Social and Behavioral Sciences, 38 yrs. service GGG. REPORTS/PRESENTATIONS Annual report from the ICOC Committee - Terry Ardinger, ICOC Chairperson Tentative Budget Presentation Ron Ballesteros-Perez, Vice President of Finance & Administrative Services H. REPORT OF THE GOVERNING BOARD PRESIDENT HH. REPORTS OF GOVERNING BOARD TRUSTEES NOTICE TO PUBLIC: Section (a) of the Ralph M. Brown Act states that No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of a legislative body or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Section In addition, on their own initiative or in response to questions posed by the public, a member of a legislative body or its staff may ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities. Furthermore, a member of a legislative body, or the body itself, subject to rules or procedures of the legislative body, may provide a reference to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. I. REPORT OF THE SUPERINTENDENT/PRESIDENT 1. Report of Vice President for Instruction a. Accreditation Update 2. Report of Vice President for Student Services 3. Report of Vice President for Finance and Administrative Services 4. Report of Vice President for Human Resource Services J. APPROVAL OF CONSENT CALENDAR ITEMS NOTICE TO PUBLIC: There will be no separate discussion of these items unless a Governing Board member or member of the public requests that particular item(s) be removed from the Consent Calendar. Items so removed will be considered separately. All matters remaining under Consent Calendar are considered to be routine and will be approved by one motion.

4 Governing Board Agenda Page 4 1. RECOMMENDATION: ACTION - RATIFY ACADEMIC EMPLOYMENT regarding the employment of the following academic employees: a. Name: SARAH DE SIMONE Position: Assistant Professor, Emergency Medical Education Emergency Medical Education Degrees: M.A., Education/Adult Education and Training B.A., Criminal Justice 2+ Years Experience Position #: 5185 Yes Remarks: Position approved 12/12/12 Sal Grade/Stp: C/1 $5,585.58/month % of Position: 100% # of Mos: 10 Effective: August 19, 2013 Account #(s): A /100% b. Name: JOSEPH P. LIMER Position: Assistant Professor, Political Science Economics, History and Political Science Degrees: J.D., Law B.A., Political Science and English Position #: 5446 Yes Remarks: Position approved 12/12/12 Sal Grade/Stp: G/1 $6,496.02/month, plus $1, annual doctoral stipend % of Position: 100% # of Mos: 10 Effective: August 19, 2013 Account #(s): A /100% c. Name: KAREN A. MCGURK Position: Professor, Nursing (Medical-Surgical Nursing) Nursing Education Degrees: Ph.D., Nursing M.N., Nursing B.S., Nursing Position #: 6006 No Remarks: Change to position approved 2/13/13; replacement for Karen McGurk. Sal Grade/Stp: G/20 (Pursuant to Ed. Code 87731) $10,150.65/month, plus $1, annual doctoral stipend % of Position: 100% # of Mos: 10

5 Governing Board Agenda Page 5 Effective: August 19, 2013 Account #(s): A /100% d. Name: LORI E. WAITE Position: Assistant Professor/Disability Resource Center Counselor Disability Resource Center Degrees: Ed.D., Leadership Studies M.S., Rehabilitation Counseling B.S., Social Sciences (Criminal Justice) Position #: 5541 Yes Remarks: Position approved 12/12/12 Sal Grade/Stp: G/8 $8,356.22, plus $1, annual doctoral stipend % of Position: 100% # of Mos: 11 Effective: July 1, 2013 Account #(s): A /100% 2. RECOMMENDATION: ACTION - RATIFY CORRECTIONS TO ACADEMIC CONTRACTS regarding the corrections to the following academic contracts: a. Name: SIERRA S. LOVELACE Position: Assistant Professor/Counselor Counseling Degrees: M.A., Public Administration M.A., Education (Counseling) B.A., Business Administration A.A., Business Administration Position #: 6087 Yes Remarks: Increased salary step placement due to verification of additional related experience. Sal Grade/Stp: E/4 $6,805.30/month % of Position: 100% # of Mos: 11 Effective: July 1, 2013 Account #(s): A /100% b. Name: JAMES A. FENT Position: Assistant Professor, Psychology/Sociology (Alcohol & Other Drug Studies) Behavioral Sciences Degrees: M.S., Marriage, Family & Child Therapy B.S., Physical Therapy Minimum qualifications satisfied via equivalency Position #: 6143

6 Governing Board Agenda Page 6 Yes Remarks: Increased salary step placement due to verification of additional related experience. Sal Grade/Stp: D/8 $7,559.15/month % of Position: 100% # of Mos: 10 Effective: August 19, 2013 Account #(s): A /100% 3. RECOMMENDATION: ACTION RATIFY PART-TIME FACULTY EMPLOYMENT regarding the employment of the following part-time faculty, at the hourly rates indicated for Summer and Fall 2013 (day and/or evening); said part-time faculty are not scheduled to teach more than a 67 percent load in a single semester: FALL 2013 Business Administration a. Name: Moore, Josephine Discipline: Office Information Systems Degrees: A.A., General Studies 6+ Years Experience Sal Grade/Stp: A/1 $52.58 Dental Assisting a. Name: Wait, Karen Discipline: Dental Assisting Degrees: B.A., Liberal Studies 2+ Years Experience Sal Grade/Stp: A/1 $52.58 Economics, History & Political Science a. Name: Micelli, Heather Discipline: Economics Degrees: M.A., Economics B.S., Business Administration Sal Grade/Stp: B/1 $53.86 Mathematics a. Name: Busken, Timothy C. Discipline: Mathematics Degrees: M.S., Applied Mathematics B.S., Mathematics Sal Grade/Stp: B/1 $53.86 Occupational & Noncredit Programs a. Name: Regello, Timothy J. Discipline: Public Works Management Degrees: B.S., Engineering 2+ Years Experience Sal Grade/Stp: A/1 $52.58 Public Safety Programs a. Name: Malauulu, Jr., Lafo Discipline: Administration of Justice Degrees: B.S., Criminal Justice Management 2+ Years Experience Sal Grade/Stp: A/1 $52.58

7 Governing Board Agenda Page 7 Speech Communication/Forensics/American Sign Language a. Name: Bracamontes, Brent I. Discipline: Speech Communication Degrees: M.A., Speech Communication B.A., Speech Communication Sal Grade/Stp: B/1 $ RECOMMENDATION: ACTION - RATIFY CHANGES TO ASSIGNED TIME TO ACADEMIC CONTRACTS regarding the changes to assigned time effective July 1, 2013: Name Assignment/Department Assigned Time Swift, Kenneth E. Chair, Design and Consumer 40% Education Tejeda, Cristina E. Chair, Design and Consumer 40% Education Bertram, Steven L. Co-Chair, Trade and Industry 20% Hernandez, Sergio H. Co-Chair, Trade and Industry 20% Lutz, Dennis C. Chair, Trade and Industry 40% 5. RECOMMENDATION: ACTION - RATIFY SENIOR ADMINISTRATIVE EMPLOYMENT regarding the employment of the following senior administrative employee: a. Name: DANIEL B. SOURBEER Position: Dean, Instructional Mathematics and the Natural and Health Sciences Position #: 5232 No Remarks: Replacement for Candice Francis Sal Grade/Stp: 75/3 $10,386.33/month % of Position: 100% # of Mos: 12 Effective: June 12, 2013 Account #(s): A /100% 6. RECOMMENDATION: ACTION - RATIFY CHANGE TO CLASSIFIED POSITION regarding the change to the following classified position: a. Position: EDUCATION CENTER SPECIALIST Fallbrook Center Name: Vacant Position #: 5316 No Remarks: Decrease position from 100% to 45%; replacement for Cynthia Kaptein. Sal Grade/Stp: 18/1

8 Governing Board Agenda Page 8 $1,461.15/month % of Position: 45% # of Mos: 12 Effective: June 12, 2013 Account #(s): E /100% 7. RECOMMENDATION: ACTION - RATIFY CLASSIFIED EMPLOYMENT regarding the employment of the following classified employee: a. Name: DAVID A. VASQUEZ Position: Custodian I Facilities/Custodial Services Position #: 5662 No Remarks: Replacement for Anthony Maiava Sal Grade/Stp: 8/1 $2,545.31/month % of Position: 100% # of Mos: 12 Effective: June 12, 2013 Account #(s): A /100% Normal Work Schedule: Monday - Thursday, 10:00 pm - 6:30 am; Friday, 5:00 pm - 1:30 am. A 3% differential pay will be paid for hours worked between 6:00 pm and 10:00 pm, and a 6% differential pay will be paid for hours worked between 10:00 pm and 6:00 am. 8. RECOMMENDATION: ACTION APPROVE EMPLOYMENT AGREEMENTS FOR EDUCATIONAL AND CLASSIFIED ADMINISTRATORS regarding the employment contract for the following administrator effective July 1, 2013 through June 30, 2014: One-year Employment Agreement for Educational Senior Administrator Sivert, Shayla D. Interim Dean, Languages and Literature regarding the employment contracts for the following administrators effective July 1, 2013 through June 30, 2015: Two-year Employment Agreements for Classified Administrators Odom, James W. Smiley, Justin D. Manager, Educational Television and KKSM Radio Operations Manager, Performing Arts Production 9. RECOMMENDATION: ACTION APPROVE PERSONNEL ACTIONS/HISTORY The Governing Board hereby approves the Personnel Actions/History report, which includes hires for student employees for the month of May, 2013, and temporary employees for the month of June, EXHIBIT J-9

9 Governing Board Agenda Page RECOMMENDATION: ACTION RATIFY THE MEMORANDUM OF UNDERSTANDING BETWEEN THE DISTRICT AND THE PALOMAR FACULTY FEDERATION (PFF)/AFT LOCAL 6161 TO END SPECIFIC GRANT-FUNDED ASSIGNED TIME, AND AUTHORIZE NEW GRANT- FUNDED ASSIGNED TIME FUNDED FROM DIFFERENT GRANT SOURCES. The Governing Board hereby ratifies the Memorandum of Understanding dated May 10, 2013 between the District and the Palomar Faculty Federation (PFF)/AFT Local 6161 that the two Basic Skills Initiative Coordinators and the Title V/HSI Freshman Experience Coordinator assignments will end, effective June 30, Additionally, two new assignments: a First-Year Experience Coordinator and the Faculty Resource Coordinator will be funded by the STEM II grant beginning with the Fall 2013 academic semester. EXHIBIT J RECOMMENDATION: ACTION - CORRECTION TO LEAVE OF ABSENCE BE IT RESOLVED, That the correction to the leave of absence of the following employee be approved: a. granting a 50% Personal Leave of Absence without pay and with no effect on benefits, effective Fall Semester 2014 through the Spring Semester 2015, to Wing Ho Cheung, Associate Professor, Earth, Space and Aviation Sciences. 12. RECOMMENDATION: ACTION - RATIFY LEAVES OF ABSENCE a. granting a Family Medical Leave of Absence with no effect on benefits, effective May 20, 2013 through June 17, 2013, to Daniel Gunawan, Information Services Technician, Network and Technical Services. b. granting an Intermittent Family Medical Leave of Absence with no effect on benefits, effective May 17, 2013 for a maximum of 480 hours, to George S. Holt, Senior Groundskeeper, Grounds Services. c. granting a 16.6% Family Medical Leave of Absence with no effect on benefits, effective May 18, 2013 through May 28, 2013, to Patricia C. Rodriguez, GEAR UP Staff Assistant, Grant Funded Student Support Programs. d. granting an Intermittent Family Medical Leave of Absence with no effect on benefits, effective May 15, 2013 for a maximum of 480 hours, to Glenda A. Valenzuela, Business Services Technician, Business Support Services. 13. INFORMATION RETIREMENT On Behalf of the Governing Board of the Palomar Community College District, the following retirement has been accepted by Robert P. Deegan, Superintendent/President, as authorized by the Governing Board, under Group I (receive the employer-paid health benefits as provided to active employees and eligible dependents for life of the retiree) of the Retirement Health and Dental Plan approved by the Governing Board December 8, 1987: a. Frank M. Puchi, Professor, Multicultural Studies Department, effective January 1, He has served Palomar College for 25 years from February 1, 1989 to December 31, 2013.

10 Governing Board Agenda Page RECOMMENDATION: ACTION - RATIFY RESIGNATION The Governing Board hereby ratifies the resignation, accepted by the Superintendent/President in accordance with Board Policy 7350, of the following employee: a. Brittany Caitlin Camp, Title V/STEM Tutorial Specialist, Mathematics and the Natural and Health Sciences, effective June 11, 2013 (last day of employment is June 10, 2013). 15. RECOMMENDATION: ACTION APPROVE REIMBURSEMENT OF CANDIDATES FOR INTERVIEW EXPENSES The Governing Board hereby approves reimbursement of travel expenses for interviews for the following candidates: a. Name: ARYN BARTLEY For: Airfare, hotel, rental car and meals To Attend: Location: Second-level interview for Assistant Professor, English Radford, VA to San Marcos, CA Date: May 21, 2013 Amount: $ Budget Account #: /100% b. Name: ANGELA CABALLERO DE CORDERO For: Airfare, airport parking, hotel, rental car, gas and meals To Attend: First-level interview for Assistant Superintendent/Vice President, Student Services Location: Sunnyvale, CA to San Marcos, CA Date: May 16, 2013 Amount: $ Budget Account #: /100% c. Name: LINDA M. HALEY For: Airfare To Attend: Second-level interview for Assistant Professor, English as a Second Language Location: Redwood City, CA to San Marcos, CA Date: May 9, 2013 Amount: $ Budget Account #: /100% d. Name: JACK KAHN For: Airfare, hotel, rental car and gas To Attend: Second-level interview for Dean, Instructional, Social and Behavioral Sciences Location: Fresno, CA to San Marcos, CA Date: May 22, 2013 Amount: $ Budget Account #: /100%

11 Governing Board Agenda Page 11 e. Name: KEVIN KEARNEY For: Mileage and hotel To Attend: Second-level interview for Assistant Professor, English Location: Santa Barbara, CA to San Marcos, CA Date: May 21, 2013 Amount: $ Budget Account #: /100% f. Name: QUINCY MOORE For: Airfare, hotel, rental car and gas To Attend: First-level interview for Assistant Superintendent/Vice President, Student Services Location: Lima, OH to San Marcos, CA Date: May 15, 2013 Amount: $ Budget Account #: /100% g. Name: RAPHAEL A. TURNER For: Airfare, hotel and rental car To Attend: First-level interview for Assistant Superintendent/Vice President, Student Services Location: Texarkana, TX to San Marcos, CA Date: May 15, 2013 Amount: $ Budget Account #: /100% h. Name: ZHANJING (JOHN) YU For: Airfare, hotel, rental car, gas and meals To Attend: Second-level interview for Dean, Instructional, Mathematics and the Natural and Health Sciences Location: Arlington, VA to San Marcos, CA Date: May 20, 2013 Amount: $ Budget Account #: /100% 16. RECOMMENDATION: ACTION REVIEW AND DRAWING NEW WARRANTS The Governing Board hereby authorizes the Disbursing Officer to draw a new warrant as follows: a. Warrant # , dated October 4, 2012, in the amount of $15.00, to Alma Salazar., 500 N. Grape St. Apt#102., Escondido, CA Void due to stale date. b. Warrant# dated 03/10/05, in the amount of $983.16, payable to Veronica Briseno, 409 E. 11th Ave., Escondido, CA Void due to stale date.

12 Governing Board Agenda Page RECOMMENDATION: ACTION APPROVE BANK SIGNATURE AUTHORIZATIONS FOR PERIOD JULY 1, 2013 THROUGH JUNE 30, 2014 The Governing Board authorizes the following to deposit/withdraw funds currently deposited to the following Palomar Community College District accounts; Financial Aid Federal Account, State of California Cal Grant Account, Transfer Account and the Revolving Cash Fund in Wells Fargo Bank: Ronald E. Ballesteros-Perez, Assistant Superintendent/Vice President, Finance and Administrative Services, or Robert P. Deegan, Superintendent/President, or Phyllis Laderman, Director, Fiscal Services The Governing Board authorizes the following to deposit/withdraw funds currently deposited to the Palomar Community College District Associated Students of Palomar College in Wells Fargo Bank: Ronald E. Ballesteros-Perez, Assistant Superintendent/Vice President, Finance and Administrative Services, or Robert P. Deegan, Superintendent/President, or Phyllis Laderman, Director, Fiscal Services and Jennifer Gonzalez, President, Associated Student Government The Governing Board authorizes two of the following to deposit/withdraw funds currently deposited to the Palomar College Payroll Account (automatic payroll deposit and electronic funds transfer for state and federal taxes) in Wells Fargo Bank: Robert P. Deegan, Superintendent/President, or Ronald E. Ballesteros-Perez, Assistant Superintendent/Vice President, Finance and Administrative Services, or Phyllis Laderman, Director, Fiscal Services, or Esperanza Flores, Manager, Payroll Services, or Janien A. Lau-Thompson, Systems Module Functional Specialist, or Cynthia Battaglia, Payroll Specialist The Governing Board authorizes the following to deposit/withdraw funds deposited to the Palomar Community College in the San Diego County Treasury: Ronald E. Ballesteros-Perez, Assistant Superintendent/Vice President, Finance and Administrative Services, or Robert P. Deegan, Superintendent/President, or Phyllis Laderman, Director, Fiscal Services 18. RECOMMENDATION: ACTION - APPROVE SIGNATURES FOR COUNTY BUSINESS The Governing Board of Palomar Community College District hereby approves the following business procedures be authorized effective July 1, 2013, through June 30, a. Persons authorized, pursuant to the provisions of the Education Code Section 85232, to sign any and all school orders in the name of the District, drawn on the funds of the District: Ronald E. Ballesteros-Perez, Assistant Superintendent/Vice President, Finance and Administrative Services, Phyllis Laderman, Director, Fiscal Services b. Persons authorized to receive mail from the Accounting Section of the San Diego County Office of Education: Ronald E. Ballesteros-Perez, Assistant Superintendent/Vice President, Finance and Administrative Services, Phyllis Laderman, Director, Fiscal Services

13 Governing Board Agenda Page 13 c. Persons authorized to designate employees that can initiate, authorize and process wire transfers with the County of San Diego: Ronald E. Ballesteros-Perez, Assistant Superintendent/Vice President, Finance and Administrative Services, Phyllis Laderman, Director, Fiscal Services 19. RECOMMENDATION: ACTION APPROVE CURRICULUM ACTION ITEMS FOR INCLUSION IN THE PALOMAR COLLEGE COURSE AND PROGRAM INVENTORY EFFECTIVE FALL 2013 The Governing Board hereby approves Curriculum Actions dated May 15, 2013 which have been examined by the Curriculum Committee and the Faculty Senate and are being recommended for inclusion in the Palomar College Curriculum, effective fall EXHIBIT J RECOMMENDATION: ACTION APPROVE TOP CODE CHANGES FOR INCLUSION IN THE PALOMAR COLLEGE COURSE INVENTORY EFFECTIVE FALL 2013 The Governing Board hereby approves T.O.P. code corrections to the following two Athletic and Competitive Sports (ACS) courses, effective fall These two courses currently possess the TOP code of Physical Education and should possess the TOP code of Intercollegiate Athletics. ACS 101-Intercollegiate Softball ACS 55-Cheerleading 21. RECOMMENDATION: ACTION APPROVE PALOMAR COMMUNITY COLLEGE DISTRICT BOARD POLICY The following Board Policies are presented here for second reading and adoption. The first reading took place on May 14, BP 2730 Governing Board Member Health Benefits BP 2750 Governing Board Member Absence BP 3430 Prohibition of Harassment BP 3550 Drug Free Environment and Drug Prevention Program BP 3560 Alcoholic Beverages BP 3830 Naming of Facilities BP 4030 Academic Freedom BP 7361 Academic Due Process EXHIBIT J INFORMATION: PALOMAR COMMUNITY COLLEGE DISTRICT ADMINISTRATIVE PROCEDURES The following Administrative Procedure has been reviewed and approved by the Policies and Procedures Committee and the Strategic Planning Council and is presented here as informational items only. AP 4225 Course Repetition EXHIBIT J-22

14 Governing Board Agenda Page RECOMMENDATION: ACTION ACCEPT GIFT The Governing Board accepted the following gift and directs that an appropriate letter of appreciation be sent to the donor: a. Paint (4 ½ gallons) donated by Diane Rabe, 3551 Ridge Rd. Oceanside, CA Total value as estimated by donor is $ b. Potted flowers (64) donated by Color Spot Nurseries, 2575 Olive Hill Rd., Fallbrook, CA Donor assigned no dollar value to the donation. Resumption of REGULAR AGENDA K. ACTION ON ITEMS REMOVED FROM CONSENT CALENDAR L. REPORTS FROM COLLEGE GROUPS 1. INFORMATION: Report of the Faculty Senate 2. INFORMATION: Report of the Palomar Faculty Federation 3. INFORMATION: Report of the Administrative Association 4. INFORMATION: Report of the Confidential and Supervisory Team 5. INFORMATION: Report of the CCE/AFT 6. INFORMATION: Report of the Associated Student Government M. UNFINISHED BUSINESS N. NEW BUSINESS 1. RECOMMENDATION: ACTION- REVIEW AND APPROVE PURCHASES The Governing Board pursuant to Resolutions and adopted June 24,1997, hereby reviews and approves purchase transactions and contracts entered into on behalf of the Palomar Community College District as listed on the attached exhibit. Purchases listed are made against the fiscal year budget. Purchase Orders Time Period: 05/02/13-05/30/13 $ 1,364, Procurement Card Time Period: 04/23/13-05/22/1 $ 201, $ 1,565, EXHIBIT N-1 2. RECOMMENDATION: ACTION - APPROVED BUDGET ADJUSTMENTS AND YEAR END TRANSFERS The Governing Board of Palomar Community College District hereby approves the budget transfers and adjustments of Fiscal Year from September 11, 2012 through May 29, 2013 and the revised budgets as of May 29, The Governing Board of Palomar Community College District also hereby authorizes the Vice President, Finance and Administrative Services, to make any year end transfers as are necessary to assist with the close of the books for the fiscal year. This report shows adjustments made to the budget as of May 29, 2013 and the revised budgets as of May 29, EXHIBIT N-2

15 Governing Board Agenda Page RECOMMENDATION: ACTION APPROVE GANN AMENDMENT LIMIT The Governing Board hereby adopts a resolution establishing the Gann appropriation limit as required by Article 13B of the California State Constitution and State Law. EXHIBIT N-3 RESOLUTION RECOMMENDATION: APPROVE - ADOPT NOTICE OF PUBLIC HEARING FOR THE FISCAL YEAR ADOPTED BUDGET The Governing Board hereby approves that the proposed Fiscal Year Adopted Budget for the Palomar Community College District will be on display and available for public inspection on Tuesday, September 5, 2013 through Monday, September 9, 2013, 8:00 a.m. to 4:30 p.m., in Fiscal Services, Room A-2 Administration Building, Palomar College. FURTHER, The Governing Board of the Palomar Community College District will conduct a Public Hearing on the Adopted Budget at a meeting of the Governing Board on Tuesday, September 10, 2013 at 5:00 p.m., Board Conference Room, Palomar College. Said Notice of Public Hearing is to be published by the North County Times on August 3, August 4, August 10, or August 11, RECOMMENDATION: ACTION APPROVE FISCAL YEAR TENTATIVE BUDGET The Governing Board hereby approves the Fiscal Year Tentative Budget for the Palomar Community College District. EXHIBIT N-5 6. RECOMMENDATION: ACTION APPROVE EDUCATION PROTECTION ACT (EPA) RESOLUTION The Governing Board hereby adopts a resolution in accordance with the provisions of Article XIII, Section 36 of the California Constitution and accepts the Prop 30 Education Protection Account (EPA) Expenditure Report. EXHIBIT N-6 RESOLUTION RECOMMENDATION: ACTION APPROVE LICENSE AGREEMENT WITH OCLC WORLDSHARE MANAGEMENT SERVICES The Governing Board hereby approves a license agreement with OCLC WorldShare Management Services for library collection management needs for circulation, patron management, acquisitions inventory control and vendor management reporting. The license agreement will be for 4 years in a total amount of $151, EXHIBIT N-7 8. RECOMMENDATION: ACTION APPROVE SETTLEMENT AND MUTUAL RELEASE AGREEMENT WITH PRO-CRAFT CONSTRUCTION, INC. The Governing Board hereby approves the Settlement Agreement and Mutual Release between Pro- Craft Construction Inc., and Palomar Community College District in the amount of $113,680.00, for construction services on the Horse Ranch Creek Road project. EXHIBIT N-8

16 Governing Board Agenda Page RECOMMENDATION: ACTION APPROVE DSA CHANGE ORDER #12 THEATER RENOVATION & ADDITION PROJECT The Governing Board hereby approves DSA Change Order #12 in the credit amount of $-14, for the Theater Renovation & Addition Project. The change order is comprised of Contract Order Requests (COR) received from awarded prime contractors for the project as detailed on the accompanying exhibit. EXHIBIT N RECOMMENDATION: ACTION APPROVE DSA CHANGE ORDER #4 ESCONDIDO EDUCATION CENTER IMPROVEMENT PROJECT The Governing Board hereby approves DSA Change Order #4 in the amount of $16, for the Escondido Education Center Improvement Project. The change order is comprised of Contract Order Requests (COR) received from awarded prime contractors for the project as detailed on the accompanying exhibit. EXHIBIT N RECOMMENDATION: ACTION APPROVE CHANGE ORDERS HORSE RANCH CREEK ROAD PROJECT The Governing Board hereby approves change orders in the amount of $5, for construction of Horse Ranch Creek Road at the proposed North Education Center. The change orders are comprised of Contract Order Requests (COR) received from awarded prime contractors for the project as detailed on the accompanying exhibit. EXHIBIT N INFORMATION: ESCROW AGREEMENT FOR SECURITY DEPOSITS IN LIEU OF RETENTION FOR MARINA LANDSCAPE, INC. Marina Landscape, Inc., Prime Contractor, for Bid No. CM EC-04: Landscaping, Escondido Education Center Improvement Project, has requested the District to enter into an escrow agreement for security deposits in lieu of retention through First California Bank, 2200 Sepulveda Blvd., Torrance, CA Under Section of the Public Contract Code of the State of California, the Contractor has the option to deposit securities with the Escrow Agent as a substitute for retention earnings required to be withheld by the District pursuant to the contract. 13. RECOMMENDATION: ACTION GOVERNING BOARD COMMITTEE APPOINTMENTS The Governing Board President hereby makes the following committee appointments: Finance Committee: (alternate) Real Estate Committee: (alternate) 14. RECOMMENDATION: ACTION CALL FOR SPECIAL MEETING OF THE GOVERNING BOARD The Governing Board of the Palomar Community College District hereby calls a Special Meeting of the Board on Tuesday, June 25, 2013 at 4:00 p.m., to discuss the self-evaluation results, review the yearend report, review the Board goals , review the draft strategic plan 2016 goals and objectives, and formulate the Board goals.

17 Governing Board Agenda Page INFORMATION: RESOLUTION OPPOSING THE AUTHORIZATION OF CENSORSHIP ACTIVITY BY THE ASSOCIATED STUDENT GOVERNMENT AGAINST FACULTY MEMBERS On May 14, 2013 a written request for an agenda item was submitted by Shannon Lienhart. O. BOARD REQUESTS FOR REPORTS The Governing Board hereby approves the following agenda items for consideration at the next meeting: P. RECESS TO CLOSED SESSION 1. Public Employee Discipline/Dismissal/Release Pursuant to Government Code Section et seq. 2. Conference with District lead negotiator, John S. Tortarolo, Assistant Superintendent/Vice President, regarding negotiations with CCE/AFT, pursuant to Government Code Section Conference with District lead negotiator, John S. Tortarolo, Assistant Superintendent/Vice President, regarding negotiations PFF/AFT, pursuant to Government Code Section Conference with District lead negotiator, John S. Tortarolo, Assistant Superintendent/Vice President, regarding meet and confer discussions with Other Unrepresented Employees, pursuant to Section Public Employment. pursuant to Government Code Section Conference with Legal Counsel Existing Litigation ((Subdivision (a) of Section ) Name of case: Correll L. Thomas vs. Police Officer C. Dillard Q. RECONVENE TO OPEN SESSION Actions Taken In Closed Session R. ADJOURNMENT Public Notice Nondiscrimination: Palomar College does not discriminate on the basis of ethnicity, religion, age, gender, sexual orientation, color, or disability in any of its programs or activities. Palomar College is committed to providing reasonable accommodations for persons with disabilities. Upon request, this publication will be made available in alternate formats. Please contact Debra Doerfler, Executive Assistant to the Superintendent/Governing Board, 1140 West Mission Road, San Marcos, CA 92069, (760) extension 2104, 8:00 a.m. to 5:00 p.m., Monday Friday.