DRAFT AGENDA DAY 1 (10:00 16:00)

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1 DAY 1 (10:00 16:00) How to Coordinate and Manage your R&I Project? Essential project management and coordination tools and hints; How to coordinate and manage your project; Dealing with the partners; Motivation and Controlling tools; Legal and administrative obligations; Possible administrative and technical bottlenecks, legal problems. Getting your Project Started (Part I.) GA preparation on the Participant Portal, advantages and disadvantages of the new electronic tool and the lack of negotiation process, finalizing the GA. Getting your project started: How to prepare for the kick-off meeting; Agenda; Setting up a communication and decision-making system, quality assurance, risk management, detailed work plan based on real life examples. The Consortium Agreement: what and how to include, decision making procedures, obligations and rights, financial issues and reallocation management. WORKSHOP 1: Real-life based scenarios and role-play exercise on Administrative and Legal Management

2 DAY 2 (9:00-16:00) Technical Management and Reporting Periodic and final reports what to and how to report, irregularities and deviation management, internal quality assurance mechanisms, administrative issues, problem solving, tricks in management and communication. Online introduction of the reporting tools. WORKSHOP 2: Real-life based scenarios and role-play exercises on Technical Management and Reporting

3 DAY 3 (9:00-16:00) FP7 and H2020 Financial Rules in theory and in practice Detailed introduction to financial rules for H2020 and FP7; financial project management:» Basic facts, definition of the budget, importance of the resources;» Reimbursement models; Forms of Costs» Eligible and Non-eligible costs with comparison and all exceptions;» Direct/Indirect Costs;» Personnel Costs calculation showing the possible ways;» Travel costs, Consumables vs. Overheads;» Indirect costs calculation;» Funding Rates and EC payments;» Guarantee Fund;» Certificates on Financial Statements, Certificate on Methodology, Certificate on Average Personnel Costs etc. WORKSHOP 3: Financial Reporting Part 1 Participants prepare financial statements for FP7 and Horizon 2020, based on dummy invoices, salary slips, receipts and bills, time records and certificates, which are generated individually for each participant.

4 DAY 4 (9:00-16:00) WORKSHOP 3: Financial Reporting Part 2: Understanding the Financial Reports Pragmatic approaches in reporting; Point-by-point assessment of the prepared financial reports, format, content; overall principles, possible bottlenecks, what should and should not be included. EC Reviews and Audits, Experiences on post-project financial audit The Beneficiaries Perspective: Pragmatic approaches in financial reporting; Experiences with EC Audits: how to prepare, format, content, overall principles, possible bottlenecks, what should and should not be included, project closure and audits. WORKSHOP 4: EC Audits Part 1 Participants become EC Auditors all participants receive a special FP7 package, including a FORM C, full financial background documentation, a project periodic report and other supporting documentation of a virtual FP7 project. The primary objective is to identify the mistakes and/or miscalculations in favour of both the EC and the Beneficiary, and to summarise them in a Draft Audit Report. The Participants (Auditors) are briefed about the Workshop introducing the audited company, it's accounting and management principles, and the project that is audited. Defining the scope of the Workshop.

5 DAY 5 (9:00-16:00) WORKSHOP 4: EC Audits Part 2 Analysis of the Workshop Discussing the findings of the audit process, finalising the Draft Audit Report; Possible consequences and outcomes of the EC Audits. EC Financial Audits Part 2: the Reality Introduction of a real audit process how it starts, what to do, where could it end. Strategies to follow, practical examples and hints to avoid making mistakes during the on-the-spot audits. Consultancy, AOB

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