POLICE PERFORMANCE REVIEW FORM INSTRUCTIONS

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1 POLICE PERFORMANCE REVIEW FORM INSTRUCTIONS How to Process the Form On-Line 1. To Access the Form: In Public Folders; click HRD ; HRD Forms, filename is Police Performance Review Form.doc ; Double Click on the file name to open it 2. Complete each field by using your TAB key to move from section to section. When you have completed the EPR, save it to your directory by clicking File, Save As, enter File name using LastName, FirstInitial, ReviewDate. Example SmithJ (NOTE: We may want to work with Bonnie Plane to set up a specific directory for Performance reviews to be saved in.) 3. Routing for Comments: Supervisor will then FORWARD the document to the Watch Commander who will complete the comments section; click on the SAVE icon and then FORWARD to Division Manager who will complete the comments section and FORWARD to the Employee. The employee will enter his or her final comments, click on the SAVE icon and FORWARD the document to the Supervisor who initiated the review form. Saving the Final & Complete EPR and Printing the Form Supervisor: You will need to replace your original saved document (prior to routing) with the now completed form, which will include all of the commanding staff comments. Click on File, then Save As, locate and click on the original file name, and click on Save. Print the form (double-sided); obtain appropriate signatures and forward original to Human Resources. Other Routing Instructions When sending a Performance Review Form via , always identify the mail in the Subject field as: Performance Review: (Last Name) Mark the with an Urgent (!) symbol so recipients will be alerted to open first. Mark your for you to be notified when the recipient reads the item so you know it has been received and read. If you have any problems, comments or suggestion about the use of this form, please Rachel Brito, HRD.

2 Gresham Police Department - Performance Review Name: (Last, First MI): Classification: Division: Hire Date: Review Period: FROM TO Review Type: Initial Probation Promotional / Probation Annual Performance Review Semi-Annual Review Other Performance Standards Rating Comments (Attach Additional Pages If Necessary) Rating Value: 0 Unacceptable 1 Needs Improvement 2 Meets Expectations 3 Exceeds Expectations Adaptability Dependability Characteristics Initiative Self Control Conscientiousness Trustworthiness Acceptance of Feedback/Supervision Communication Problem Solving Decision Making Written Oral / Listening Conflict Resolution Analytical Skills Group Teamwork Work Climate Contribution Strives to Meet Team Goals Relationship with Others / External Relationship with Others / Internal Accountability Work Output Technical Competence Quality Productivity Criminal Statutes Ordinances Dept. Policies & Procedures Leadership Composure Under Stress Planning / Organization Officer Safety Practices Attendance

3 Gresham Police Department - Performance Review OVERALL SUPERVISOR COMMENTS: Exemplary Performance Commendation: Continue with Promotion / Transfer Request: DEPARTMENT GOALS: Yes Yes No No Regular Status: Yes No Continue to Yes No Monitor: Merit Step Increase: Yes No Initiate Special Review Yes No / Work Plan: INDIVIDUAL GOALS & OBJECTIVES RELATED TO DEPARTMENT GOALS & OBJECTIVES: INDIVIDUAL DEVELOPMENT OBJECTIVES: WATCH COMMANDER COMMENTS: DIVISION COMMANDER COMMENTS: EMPLOYEE COMMENTS: I would like to discuss this review with someone other than my rating supervisor. Yes No Supervisor Printed Name & Signature Date Employee Signature Date Supervisor Printed Name & Signature Date Watch Commander Printed Name & Signature Date Supervisor Printed Name & Signature Date Division Commander Printed Name & Signature Date HR Review Date

4 Police Performance Review - Standard Definitions of Performance Criteria Characteristics Communication Problem Solving Adaptability Demonstrates flexibility in response to new or changing situations. Supports implementation of new or changing processes/approaches. Handles changing priorities, moving easily from task to task. Demonstrates effectiveness under stress. Considers change as a learning experience. Dependability Completes work in a timely manner, accurately, according to specifications. Follows through on task assignments and commitments. Initiative Suggests new programs or concepts. Seeks out work to be done. Demonstrates readiness to act upon and seize opportunities. Responds to necessary extra work quickly and efficiently. Eager to attain competence that is applicable to job or career development. Self Control Is self-aware enough to recognize trends in how situations and others impact self. Keeps disruptive emotions and impulses under control. Conscientiousness Takes responsibility for personal performance. Demonstrates the drive to improve performance to meet standards of excellence. Trustworthiness Uses straightforward communication; does not exaggerate or omit info. Provides information to others willingly. Readily admits and takes responsibility for mistakes. Maintains confidentiality consistent with department regulations. Acceptance of Feedback/Supervision Accepts supervision consistent with department rules and regulations. Uses effective and active listening skills to seek a full understanding. Knows one s strengths, preferences and limits and is open to advice, suggestions and expectations. Responds appropriately when corrected. Written Conveys thoughts clearly and concisely. Reads and comprehends material. Writes in an understandable, thorough and accurate manner. Demonstrates good spelling and grammatical skills. Oral / Listening Actively listens and seeks to understand what is being said before pursuing communication of own message. Does not interrupt others. Conveys thoughts clearly and concisely both internally and externally. Conflict Resolution Constructively reconciles disagreements and conflicts. Effectively mediates and builds consensus between opposing positions.

5 Analytical Skills Analyzes data from multiple sources. Draws practical conclusions and makes relevant decisions. Considers relevant factors, evaluates options and identifies an action plan. Decision Making Takes full responsibility for individual decisions. Demonstrates sound judgment in emergency situations. Demonstrates sound judgment in non-emergency situations. Demonstrates ability to adjust to situations, assume responsibility and support decisions. Group Works with others in developing solutions to problems or a course of action. Actively listens and provides feedback to others. Encourages dialogue to seek alternatives and options. Teamwork Encourages others to contribute, recognizes others strengths and appreciates differences in team. Provides support and assistance to co-workers and supervisors. Considers the workload of others. Seeks input and assistance from others to improve performance. Strives to Meet Team Goals Works positively with others towards achieving shared goals. Supports department and City. Work Climate Contribution Relationship with Others / External Deals tactfully and respectfully with the public. Demonstrates sensitivity toward the needs of others, strives to understand perspectives and takes an active interest in others concerns. Does not inappropriately criticize others. Relationship with Others / Internal Deals tactfully and respectfully with employees in all departments within the City. Demonstrates sensitivity toward the needs of others, strives to understand perspectives and takes an active interest in others concerns. Provides support and assistance to help develop others and to resolve issues. Does not inappropriately criticize others. Accountability Commits to and strives to meet performance expectations at all times. Pursues and is open to feedback and constructive criticism to ensure alignment with performance expectations.

6 Quality Strives to meet identified standards of accuracy and clarity. Pursues excellence in work. Work Output Productivity Maintains quantity of work consistent with operational goals/objectives of assigned work unit. Technical Competence Leadership Composure Under Stress Planning/ Organization Officer Safety Practices Attendance Demonstrates the skills and knowledge required to perform duties in a timely, efficient manner. (Criminal Statutes/Ordinances/Policies/ Procedures) Assumes role of leader in a group of employees to accomplish task. Obtains group support for suggestions or ideas and catalyzes group to act. Attempts to move group toward solutions. Assesses development needs and flexes own style to meet needs of employees. Serves as a good example. Keeps emotions and reactions under control during high stress situations. Models composure to help alleviate anxiety and over-reactions. Sets timelines and meets assigned deadlines. Utilizes time effectively for maximum output and quality. Anticipates and plans alternatives to situations and problems. Handles simultaneous assignments or projects effectively. Organizes tasks to be efficient and effective. Demonstrates ability to perform police tasks in a safe manner while dealing with suspects, suspicious persons and prisoners. Reports to work on time. Observes break and meal times. Obtains approval to leave work early. Accepts reasonable overtime. Does not abuse sick leave. Document Created by Task Force in June, 2003

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