Our Values. Respect Honesty Commitment Courage Innovation

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1 Our Values Respect Honesty Commitment Courage Innovation Values only become meaningful when they are translated into behaviours that people engage in and others can observe. They are the cornerstone of walking the talk. Position Title: Payroll Officer Directorate: Corporate & Community Services Reports to: Coordinator Human Resources Date effective: April 2014 Agreement Level: EBA Level 4/ Position no: HR04 1. Purpose 1.1 Primary functions To provide timely and accurate payment of employee salaries, wages and associated deductions in accordance with relevant awards, employment agreements, Superannuation Guarantee Act, Taxation Administration Act, Child Support Act, Council procedures, policies and agreements. Operate Council Payroll system in accordance with sound payroll practice and to provide direction and reports to all levels of staff regarding Payroll matters. Ensure relevant payroll costing accounts are reconciled in accordance with Australian Accounting Standards and Council procedures. Administer employee remuneration benefits through the payroll administration system. Co-ordinate and assist with all necessary returns and statistical data, when required, to meet government and Council requirements. Administer Council s Human Resources Information System including personnel records in accordance with Councils record keeping procedures and Human Resources best practice. Page 1 of

2 1.2 Community strategic goals Goal 1: Valuing the natural environment Goal 2: Welcoming and inclusive communities Goal 3: Managing growth sustainably Goal 4: Vibrant and diverse economy Goal : Effective leadership and governance 1.3 Key functions and duties Key result area Specific actions % Time Payroll Develop, deliver and review Payroll Program for the organisation 60 Prepare, process and deliver fortnightly Payroll for the organisation in accordance with statutory requirements (ATO, Superannuation, LSL) Reconcile and balance Payroll, Taxation, General Ledger and WA Super accounts in accordance with Australian Accounting Standards and AMRSC Council Procedures, on a fortnightly basis Reconcile and balance creditor accounts and process payment requests on a monthly basis Prepare and balance end of financial year Payroll reconciliation and produce Group Certificates Process Salary Packaging Arrangements in accordance with ATO regulations Administer, maintain and update employee Personnel records including classification, rates of pay, leave entitlements, deductions and superannuation Coordinate new starters including employee probation reviews, notices and letters Administer and verify employee contracts and offers Administer, maintain and update Payroll Masterfile Conduct payroll audits as required Interpret and provide quality advice on relevant Awards and Agreements Administer Novated Leasing arrangements Coordinate employee terminations including separation interviews and termination calculations Maintain a high level of working knowledge on statutory legislation relating to payroll (ATO, Superannuation Act, LSL Regulations, Awards, Agreements) Supervise, train and mentor Relief Services Officers with Payroll administration tasks Train and provide high quality advice to new and existing staff relating to employee benefits/entitlements and timekeeping responsibilities Human Resource Services Contribute to the HR Operational Plan and accurately schedule Payroll Page 2 of

3 actions and tasks Maintain Payroll Intranet pages Work with the HR Manager and HR Advisor to research, develop initiatives and projects that support executive strategy and objectives for continuous improvement of HR systems HRIS Process agreement increases and global updates Coordinate and setup labour codes, award rates, deductions and allowance codes within Synergy Manage HR file structure and administration within Synergy Register correspondence Procedures and Guidelines Implement and review Payroll procedures and guidelines Monitor and evaluate existing Payroll and HR procedures and guidelines and implement recommendations for improvements Workers Compensation Process Workers Compensation claims and reimbursements and maintain records Reporting Coordinate and assist with all statistical data, surveys and returns to meet Government and Council requirements such as EEO and ABS Report on employee entitlements and provide solutions for discrepancies Maintain employee leave provisions and report through Interplan Prepare and provide complex Payroll and HR reports using Report Writer Provide Payroll updates against HR operational plan Customer Service Handle all queries by employees relating to their pays Provide a high quality customer service to the organisation and provide advice on the Shire s issue handling procedures Maintain relationships with external stakeholders and industry bodies including ATO, WA Super, WALGA 1 General Work in accordance with the Shire s defined Equal Opportunity and Anti-discrimination legislation, procedures & principles; Work in accordance with the Shire s defined Occupational Safety and Health legislation, procedures and principles; Adhere to the Shire s Code of Conduct, policies and management practices as amended from time to time; Contribute to the attainment and development of strategic plan outcomes, strategies and actions; and Ensure all duties as directed by the Chief Executive Officer are fully undertaken. Page 3 of

4 2. Extent of Authority Under the limited direction of the Chief Executive Officer and as delegated from time-to-time, the incumbent has authority to act within predetermined guidelines, policies, procedures, predetermined budgetary limits and expenditure and in accordance with the statutory provisions of the Local Government Act 199 and other relevant legislation. Delegated authority in accordance with the following: 2.1 Authorisations Register - Authorisations to sign documents 3. Relationships 3.1 Responsible to Coordinator Human Resources 3.2 Responsible for Nil 3.3 Internal Stakeholders CEO Directors Managers Shire employees 3.4 External Stakeholders Local Government Insurance Services WA Super Western Australia Local Government Association Australian Services Union Australian Bureau of Statistics Equal Opportunity Commission Fair Work Commission Page 4 of

5 4. Position Selection Criteria 4.1 Position essentials Minimum 3 years experience and comprehensive knowledge administering end to end payroll service including processing, reconciling and maintenance of a payroll administration system. Current working knowledge and understanding of payroll legislation, administration and processing including Superannuation, Tax (PAYG, LAFHA), Workers Compensation and Fair Work Australia (NES) Knowledge and experience of employment law including the proven ability to administer contractual benefits through a payroll administration system accurately and efficiently Demonstrated experience in Synergy Human Resource, Payroll, Records and Report Writer Modules Demonstrated working knowledge and understanding of awards, agreements, legislation, policy and procedures Minimum Certificate III in Business or equivalent, or relevant experience High level attention to detail including high level of accuracy and numeracy Demonstrated ability to work unsupervised and in a team environment with the capacity to manage a diverse workload and meet competing deadlines with high level problem solving skills Demonstrated written and oral communication skills, including the ability to communicate with staff at all levels and develop and maintain positive working relationships Demonstrated experience in project management and delivery of Payroll and HR Programs Intermediate Level of MS Word, Excel, Outlook and PowerPoint 4.2 Position desirables Understanding of Local Government Human Resources Management needs and requirements Diploma in Business or Human Resources, or progress towards Certificate IV in Training or equivalent. Parties Present Occupant Name: Signature: Date: Supervisor Name: Signature: Date: Page of

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