Legislatively Adopted Budget Division of Child Support Debt Service
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1 Division of Child Support Debt Service Legislatively Adopted Budget 107BF07 DEBT SERVICE Page 1
2 The DCS program is currently undergoing a major IT project that involves debt service and related costs. All states must maintain a child support automated system that meets federal certification requirements. Oregon s current system (CSEAS) is one of the oldest systems in the nation, using components and databases from the 1970s that are difficult to use, and complex to maintain. The DCS program initiated a formal process to replace CSEAS and meet the current and future needs of the program (Child Support System Project). At the Project s conclusion, Oregon will have a web-interface system that combines the best functionality of three of the newest child support systems in the nation. As part of the budget note to SB 5507, a new summary cross reference was established to segregate debt services funding from the agency s operational costs. The General Fund Debt Service is related to Phase-I of the Child Support System Project Legislatively Adopted Budget 107BF07 DEBT SERVICE Page 2
3 Division of Child Support Debt Service Legislatively Adopted Budget 801 LFO Adjustments The Legislatively Adopted Budget included the Child Support System Project outside of the regular Division of Child Support budget. Package #801 moves the existing budget for Debt Service from the Division of Child Support Budget to the new Debt Service and Related Cost budget. Division of Child Support: Revenue Source: ($1,597,515) General Fund Debt Service Debt service and Related Cost: Revenue Source: $1,597,515 General Fund Debt Service Legislatively Adopted Budget 107BF07 DEBT SERVICE Page 3
4 DEBT SERVICE Page 4
5 Division of Child Support Debt Service Pkg #840 Child Support System Project Purpose: Provides continued funding necessary for the replacement of the state child support system. In the Legislatively Approved Budget, the DOJ Division of Child Support (Oregon Child Support Program) received funding for the State s portion of the cost to replace the state child support system. Due to the scope of the project, the funding and the project extend over several biennia. Work started in one biennium extends into the next biennium. Since the 2013 Legislative Session, project team members have been working with Department of Administrative Services (DAS) Procurement Services, the State Chief Information Office (CIO), and Department of Justice (DOJ) procurement attorneys to draft four separate procurements (contractors for Project Management, Quality Assurance, Independent Verification and Validation, and Implementation) to hire the necessary expertise to ensure DOJ meets the project objectives successfully. Each procurement requires prior review and approval by the federal Office of Child Support Enforcement before release to the Oregon Procurement Information Network (ORPIN). Based on the current procurement schedule, the Project Management Contractor will be the first on board, followed closely by the Quality Assurance Contractor, the Independent Verification and Validation Contractor, and finally the Implementation Contractor (system integrator). The early deliverables in the Project Management Contractor s Statement of Work call for the completion of the foundational project management documents that outline and govern how the project will be managed. The first deliverables for the Quality Assurance Contractor include the development of the Quality Management Plan, an initial risk assessment, and review of the foundational project management plans. The Independent Verification and Validation Contractor will review the project governance structure and project management plans, and participate in the official project kick-off meeting to hear directly from the Implementation Contractor their strategy to ensure project success. The Implementation Contractor will begin by standing up a project facility in Salem, and transferring and reviewing the system code and documentation from the transfer states before starting design sessions to develop the new system. How Achieved: The Department of Justice will develop a child support system that meets the requirements of Title IV-D of the Social Security Act (42 USC 651 et seq) and enables the Oregon Child Support Program to deliver child support services in Oregon. The System Project anticipates a 34-month design and development period, a 12-month transition period for regional rollouts of the system, and a 24-month maintenance transition period. On July 9, 2014, the Child Support Program issued a request for proposals for an experienced child support systems vendor to design and implement the system and provide 24 months of maintenance support. DEBT SERVICE Page 5
6 Division of Child Support Debt Service Pkg #840 Child Support System Project (continued) Quantifying Results: The measure of success for this request is the successful completion of the child support system project and the receipt of federal systems certification related to the federal requirements. Federally mandated requirements for operating and maintaining a child support program are in a State Plan required by 45 CFR 302. ORS Chapters 25 and 416 set out the processes for obtaining child support services, establishing and enforcing support orders, and the distribution of money. ORS provides authority for promulgating administrative rules for child support guidelines (OAR et seq), establishing a support obligation, and rules for operation (OAR et seq). The Legislatively Adopted Budget included a new summary cross reference to segregate Child Support Automated System Debt Service funding from the agency s operational costs. Debt Service and Related Cost: Revenue Source: $ 2,407,587General Fund Debt Service $205,330 Other Funds $2,612,917 Total Funds DEBT SERVICE Page 6
7 DEBT SERVICE Page 7
8 DEBT SERVICE Page 8
9 Debt Service and Related Cost DETAIL OF LOTTERY FUNDS, OTHER FUNDS, AND FEDERAL FUNDS REVENUE ORBITS Source Fund Revenue Acct Actual Legislatively Approved Estimated Agency Request Governor's Budget* Legislatively Adopted Child Support Debt Service - Other Funds Ltd $ - $ - $ - $ - $ - $ 205,330 Total Other Funds Ltd 3400 $ - $ - $ - $ - $ - $ 205,330 DEBT SERVICE Page 9
10 DEBT SERVICE Page 10
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