1 St. Joseph's College Everything You Need to Know About Graduation Events 2015 Graduates and Undergraduates Long Island Campus One Commencement ceremony includes all graduates August 2014, January 2015 & May 2015 Your Commencement Day is May 26, 2015 Nassau Coliseum 3:00 p.m.
2 Contacts 1 Any academic or financial concerns must be brought to the attention of one or more of the following offices as appropriate. Please do NOT respond to this with any questions. You must contact the appropriate office with your concerns. Academic Status Questions or Concerns: Financial Status or Concerns: Financial Aid Office Bursar s Office Registrar s Office Undergraduate Studies Debbie Mumford-Registrar s Office Professional Studies Laurie Seifert-Registrar s Office Master of Arts Programs - (Literacy & Cognition, Childhood or Adolescent Special Education, Infant Toddler Early Childhood Special Education) Sister Mary Ann Cashin Room E323 or call Master of Arts Degree in Mathematics Education Elana Reiser Victoria Hong BT Building Room 1-13 or call Master of Science Program (MS in Management, MBA in Healthcare Management, MBA in Accounting, EMBA and Online EMBA) Jayme Weaver BT Building Room 2-6 or call Master of Science with a Major in Nursing Program Dr. Florence Jerdan Room N329 or call Master of Science in Human Services Leadership Carolyn Gallogly Room N320 or call
3 GRADUATION EVENTS 2 CAP & GOWN PICK UP DAY Friday, May 8, 2015 from 12 p.m. to 7:00 p.m. Location - Cafeteria Every graduate can come in person or send someone to purchase/pickup your cap and gown order. (IMPORTANT - please see page 5 for specific cap and gown ordering instructions). Also, you will pick up tickets to the Baccalaureate Prayer Service (3 guest tickets). Graduates do not need a ticket for the Baccalaureate. You will also pick up unlimited guest tickets plus one graduate ticket for access to the lower level of the Nassau Coliseum for Commencement. You will be given a lanyard which will hold your license or student ID for diploma pickup after the Graduation ceremony. BACCALAUREATE PRAYER SERVICE & REFRESHMENTS (Includes August 2014, January 2015 & May 2015 Grads) Wednesday, May 20, 2015 at 7:00 p.m. Location - On the SJC Campus in the Muriel & Virginia Pless Center for Performing Arts The Baccalaureate Prayer Service offers the St. Joseph s community an opportunity to join with graduates and their families and friends in celebrating the blessings of the years spent at St. Joseph's College through prayer and reflection. The Convocation will be followed by refreshments in the McGann Conference Room. Each graduate may receive tickets for up to 3 guests. All tickets will be distributed at Cap and Gown Pick Up Day on Friday, May 8, You may request extra tickets from the Office of Student Life, if they are available after Cap and Gown Pick Up Day. Also, please plan to take informal pictures of faculty and staff members at this time if you so desire as you might have difficulty doing so at the Coliseum. Please be sure to submit the electronic seat form that is attached to this . This electronic response will confirm your attendance at the ceremony. COMMENCEMENT (Includes August 2014, January 2015 & May 2015 Grads) Tuesday, May 26, 2015 at 3:00 p.m. Location - Nassau Coliseum Commencement will last approximately 2 hours. There is no limit to the number of guests you may invite, but each one must have a guest pass for admission to the Coliseum. All tickets will be distributed on Cap and Gown Pick Up Day (Friday, May 8, 2015). Graduates need a special pass to gain access to the lineup area on the Lower Level. Guests are not allowed access to the lineup area on the Lower Level. If you need extra guest tickets, please pick them up in the Office of Student Life after cap and gown pick up day. The deadline to pick up your Graduation tickets is, May 22 nd. For Your Information: Please take informal family pictures BEFORE LINE-UP TIME FOR GRADUATION. The Coliseum closes its doors immediately after Commencement. Please be sure to submit the electronic seat form that is attached to this . This electronic response will confirm your attendance at the ceremony.
4 GRADUATION 2015 Nassau Coliseum May 26 th at 3:00 p.m. 3 Doors will not open until 2:00 p.m. for graduates and guests. All graduates and guests should enter the Coliseum using the North and South gates by the Ticket Office. LINEUP: 2:00 p.m. Sharp! Exhibition Hall Lower Level GRADUATES who arrive after 3:00 p.m. must report to an SJC usher behind the graduate seating area. PARKING: There is ample parking at the Coliseum, including handicapped accessible parking. Parking is free. PERSONAL ITEMS Should be locked in your car (out of sight or left in the trunk) or left with your guests. Please DO NOT BRING BAGS of any sort into the Coliseum Exhibition Hall. PICKING UP DIPLOMAS Diplomas will be distributed in the Exhibition Hall in the Nassau Coliseum for a half an hour immediately following Commencement. You will need to have proper photo identification available to pick up your degree. You can place your ID in the lanyard you will receive at Cap and Gown Pickup Day. You will not receive your degree if you do not have a college ID or driver s license available and will have to pick up your degree beginning May 28 th from the Registrar s office. All graduates who have completed their degree requirements in May 2015 and are not attending Commencement may pick up their diplomas any time beginning May 28 th in the Office of the Registrar, Room N211. If you are unable to pick up your diploma, you must request in writing to have it mailed to you. Please address your request to: St. Joseph's College, The Office of the Registrar 155 West Roe Boulevard Patchogue, NY Your request must include a check for $15.00 (to cover the cost of certified mail), made payable to St. Joseph's College. PHOTOGRAPHS Photos taken at the Nassau Coliseum- Grad Images Brette Peeples Professional photographers will be at the ceremony. Your picture will be taken as you receive your diploma (and a commencement portrait). The company will contact you sometime after graduation about purchasing finished prints. For anyone else who is taking photos, please follow the directions of the ushers. Guest access to the arena is prohibited. Please take informal family pictures before the ceremony. A Commencement Video is available for purchase. The DVD order form is included in this pack. The Coliseum will close shortly after Commencement. Please exit the lower level as soon as possible. Any questions regarding Senior Portraits that were taken on campus Please contact the Office of Student Life at
5 Academic Attire: CAP, GOWN, TASSEL AND HOOD 4 TASSELS Black All Students Gold..Members of the Student Government Association (SGA) Tassels should be hung on the right side of the cap. **CORDS: If you have earned any Honor Cords from SJC, you may wear them at the ceremony. Acceptable cords include; gold and white cords, red, white & blue military cords, black and platinum cords, and departmental honor cords. You may also wear pins and medals that you have earned. **HOOD: Before you receive your diploma, you will have your hood placed on your shoulders by a member of the faculty according to seniority. It is not possible for you to choose to be hooded by a particular faculty member. Hoods are lined in the College colors (gold and white) and bordered with a color that indicates the wearer s degree. They are as follows: Undergraduate Studies: Bachelor of Arts (B.A.).White border Biology, Child Study, Criminal Justice, English, History, Human Relations, Mathematics, Medical Technology, Psychology, Religious Studies/Philosophy, Social Sciences (Economics, Political Science, Sociology), Speech Communication, Spanish, Journalism and New Media Studies, Philosophy/Religious Studies Bachelor of Science (B.S.) Gold border Accounting, Biology, Business Administration, Computer Information Systems/Computer Information Technology, Criminal Justice, Marketing, Mathematics, Mathematics/Computer Science, Medical Technology, Recreation, Hospitality and Tourism Management Professional Studies: Bachelor of Science (B.S.) Gold border Accounting, Business Administration with a Major in Accounting, Community Health and Human Services, Computer Information System/Computer Information Technology, Criminal Justice, General Studies, Health Administration, Marketing, Nursing, Organizational Management, Organizational Management Online Program Graduate Studies: Master of Arts (M.A.)..Blue border Literacy & Cognition, Mathematics Education, Childhood or Adolescence Special Education, Infant/Toddler Early Childhood Special Education, Mathematics Education - MAT.AEMA Master of Science (M.S.) Management....Drab border Master of Business Administration (MBA)(EMBA).. Drab border Master of Business Administration in Accounting. Drab border Master of Business Administration in Health Care Management..Drab border Master of Science with a Major in Nursing.Apricot Border Master of Science (M.S.) in Human Services Leadership....Citron Border
6 Ordering your Cap & Gown 5 This year, you will be provided with 2 options for ordering your cap, gown & hood. The First Option: ***SUBSTANTIAL SAVINGS*** Place your order by clicking on this link You must place your order by 3/11/2015 to take advantage of these discounted prices!!!! Once you click on the link it will open up to the St. Joseph s College ordering page 1. Click on the picture of the cap where it says ORDER A CAP AND GOWN. 2. Select your degree type from the drop down either Bachelors or Masters click continue once selected. 3. At the top of the page, please click on the green Cap & Gown box. 4. It is now time to place your order. You can order a full set by clicking on the picture of the cap & gown titled Graduation Regalia. Otherwise, you may order items singly by selecting the picture of the item you wish to order. Enter all of the requested information under the Cap and Gown Student Information area. Once entered, click Add to Cart. It is important that you are aware of what degree you are receiving to ensure that you are ordering the proper hood (All graduates must purchase a hood). For your reference - Page 4 of this packet provides a list of majors that fall under each degree. 5. Now you may, click Proceed to Checkout. 6. Enter Ordered by Information. 7. Review and Confirm your order by making sure that all information from your order appears correct. Scroll down to enter in your credit/debit card payment. 8. PLEASE NOTE Your order will be shipped to the College and available for pickup on Friday, May 8 th in the Cafeteria. Come anytime between 12:00pm and 7:00pm. Please note *** All Herff Jones Graduation Apparel is Environmentally Friendly Prices including tax are as follows: Bachelors Masters Complete Set (cap, gown, hood, tassel) - $63.00 Complete Set (cap, gown, hood, tassel) - $67.34 Set without hood (cap, gown, tassel) - $31.50 Set without hood (cap, gown, tassel) - $33.67 Hood only - $31.50 (all grads must purchase a hood) Hood only - $33.67 (all grads must purchase a hood) Gown only - $29.33 Gown only - $31.50 Cap only - $10.86 Cap only - $10.86 Tassel - $6.52 Tassel - $6.52 The Second Option: Make your purchase at Cap & Gown Pickup Day Friday, May 8 th from 12pm to 7pm in the Cafeteria All items will be taken home with you right then and there. Prices are listed below for all purchases made on or after Friday, May 8 th. Please be aware of the difference in pricing between option 1 and option 2. Ordering your cap & gown before 3/11 will save you a substantial amount of money!!! Payments may be made by credit card, cash or check. It is important that you are aware of what degree you are receiving to ensure that you are purchasing the proper hood (All Grads Must Purchase a Hood). For your reference - Page 4 of this packet provides a list of majors that fall under each degree. ***If you are unable to attend Cap & Gown Pickup Day on Friday May 8 th, you may make your purchase any time after May 8 th in the College Bookstore. Please call for store hours. Please note *** All Herff Jones Graduation Apparel is Environmentally Friendly Prices including tax are as follows: Bachelors Masters Complete Set (cap, gown, hood, tassel) - $81.96 Complete Set (cap, gown, hood, tassel) - $98.12 Set without hood (cap, gown, tassel) Set without hood (cap, gown, tassel) Hood only - $35.96 (all grads must purchase a hood) Hood only - $40.33 (all grads must purchase a hood) Gown only - $37.06 Gown only - $40.33 Cap only - $10.87 Cap only - $10.87 Tassel - $6.51 Tassel - $6.51
7 CAP & GOWN PICK UP DAY Friday, May 8, 2015 between 12 p.m. and 7 p.m. In the Cafeteria 6 At this event, you will pick up your cap & gown order. All orders must be placed online by 3/11/15. If you do not place your order by the March 11 th deadline, you can make your cap & gown purchase on Cap & Gown Pick Up Day (Friday, May 8 th between 12:00-7:00pm). Please note the difference in pricing below!!! *You will also receive an alumni gift, graduation lanyard for diploma distribution at the Nassau Coliseum, and tickets for Baccalaureate & Commencement. Please Note: Masters gowns are different in design. It is not necessary to make that purchase as long as you have a cap and gown that is BLACK. All graduates must purchase a hood. Prices including tax are as follows: Order by 3/11/15 Bachelors Complete Set (cap, gown, hood, tassel) - $63.00 Set without hood (cap, gown, tassel) - $31.50 Hood only - $31.50 Everyone needs to purchase a hood Gown only - $29.33 Cap only - $10.86 Tassel - $6.52 Make your purchase on or after 5/8/15 Bachelors Complete Set (cap, gown, hood, tassel) - $81.96 Set without hood (cap, gown, tassel) Hood only - $35.96 Everyone needs to purchase a hood Gown only - $37.06 Cap only - $10.87 Tassel - $6.51 Masters Complete Set (cap, gown, hood, tassel) - $67.34 Set without hood (cap, gown, tassel) - $33.67 Hood only - $33.67 Everyone needs to purchase a hood Gown only - $31.50 Cap only - $10.86 Tassel - $6.52 Masters Complete Set (cap, gown, hood, tassel) - $98.12 Set without hood (cap, gown, tassel) Hood only - $40.33 Everyone needs to purchase a hood Gown only - $40.33 Cap only - $10.87 Tassel - $6.51 ***Please refer to page 5 of this pack for specific ordering instructions! The Bookstore will also be at the Nassau Coliseum for any last minute attire purchases on May 26 th in the Exhibition Hall where the graduates line up. Please Note Cash purchases only! No checks or debit/credit cards!
8 WHAT YOU NEED TO KNOW 7 NO DIPLOMAS WILL BE AWARDED UNLESS ALL FINANCIAL OBLIGATIONS TO THE COLLEGE HAVE BEEN MET. THIS INCLUDES: tuition payments, parking fines, textbook advance loans, graduation fee, video-course tapes, team uniforms, or any other outstanding college debts. Because it takes 10 business days for checks to clear, the only types of payments we will accept after May 15, 2015 are cash, certified checks, and credit cards (VISA, MasterCard, and Discover only). GRADUATION APPLICATION/AUDIT: The graduation application is solely for academic purposes to ensure that all graduation requirements have been met and that students are eligible for graduation. All students must complete a graduation application to apply for graduation. You may apply on-line through Web Advisor or pick up a paper form in the Registrar s Office. If you need any assistance please contact Debbie Mumford (Undergraduate Grads) or Laurie Seifert (Professional Studies Grads) Please note The electronic seat form is not a graduation application. You must fill out the Graduation Application/Audit through the Registrar s Office. FINANCIAL AID COUNSELING SESSION: If you have received one or more Federal Stafford Loans (subsidized or unsubsidized) as an undergraduate/graduate student, you must have an exit interview before graduation. This is a federal regulation and you must comply. St. Joseph s has provided you with the opportunity to satisfy the interview requirement on your own time on your computer. This address is Financial Aid will receive an electronic confirmation that you have successfully completed the interview. The deadline for this exit interview is May 15, *Please note: For additional information, contact the Office of Financial Aid at ACCESSIBILITY SERVICES FOR GUESTS: The Coliseum provides areas for wheelchair seating, plus an area for additional guests at the following gates: G10, G11, G12, G13 AND G14. There are two rows at each gate that can be used for those that have difficulty with stairs. Family members are able to sit close by, but the Easy Access rows are limited per gate. The Nassau Coliseum is responsible for providing disabled guest seating and is extremely attentive to the needs of our guests and family members. Please note that there is no need to contact St. Joseph s College for disabled guest seating since it is the Nassau Coliseum that provides the services. SJC ACCESSIBILITY SERVICES FOR GRADUATES ONLY: Please contact Jennifer Rooney in Student Accessibility Services at by May 1, 2015 should a graduate need special seating for Baccalaureate or Commencement. DEGREE DISTRIBUTION: Those graduating in August 2014, January 2015 are invited to pick up their degrees at the Registrar s office in O Connor Hall, Room N211 beginning Tuesday, February 17 th, All degrees will be distributed by the Registrar s Office. REMEMBER Undergraduate Degree Requirements -Completion of 128 Credits (undergraduate only) -Completion of Liberal Arts Core -Completion of Major All students are encouraged to participate in Commencement events. Students graduating in August, December or Intersession are also invited to pick up their diplomas beginning February 17th, Diplomas will be available in the Registrar s office for distribution. Again, all graduates are invited to walk if the academic requirements have been fulfilled.
9 Graduate Checklist Have you? 8 Ordered your academic attire by 3/11/15 to receive a substantial price discount? Please refer to page 5 for specific ordering instructions. Completed and returned your degree application/audit? Pick up form in Registrar s Office. Fulfilled ALL the requirements for the degree? Took care of all your financial obligations to the College? Questions or Concerns - Contact Bursar s Office Tuition - Fees - Textbook Advance - Library Fines - Parking Fines Completed a Financial Aid Exit Interview/Counseling session? Deadline is May 15, Questions or Concerns - Contact Financial Aid Office Contacted Departmental Advisors or Directors of your program with any last minute academic concerns? Call Department Chair According to Major Made any necessary arrangements for accessibility seating for graduates for the Baccalaureate Prayer Service? Call Jennifer Rooney Made necessary arrangements for Graduate accessibility seating in the arena for Commencement? Call Jennifer Rooney GRADUATES ONLY Sent in hooding information if you are requesting to be hooded by an alumni spouse, alumni parent or alumni child? (No Siblings or extended family) Questions or Concerns - Contact Jeannie Grega Filled out and submitted the electronic seat form for the Baccalaureate and Graduation Ceremonies? Please refer back to your where this pack was attached Click on the link to submit your seat form which will guarantee you a seat at both ceremonies.
10 ALUMNI HOODING 9 Hooding is a privilege extended to SJC alumni who are alumni parents, alumni children or alumni spouses of the graduate. If you have an alumni parent, alumni spouse or alumni child who is a graduate of St. Joseph's College, and you would like to be hooded by this person, please complete the following form and return it to Jeannie Grega in the Office of Student Life no later than, May 1, (Siblings and extended family members are not extended the privilege of hooding) If you have any questions, please contact Jeannie at Any orders received after May 1st will not be filled. Graduate s Name: Graduate s Major: Graduate s Phone #: Fill out all the remaining questions pertaining to the relative: Relative s Name: Relationship to Graduate: SJC Class of: Major/Degree: Address: Daytime Telephone #: ACADEMIC ATTIRE IS REQUIRED FOR THE RELATIVES WHO ARE HOODING THE GRADUATES. Need Attire? YES or NO Height Weight Gown Cap Hood Most recent Degree earned College/University of this degree Please call Jeannie Grega in the Office of Student Life at for additional information. A Coliseum pass will be mailed to the hooder only, with detailed information concerning time, meeting location, and procedures for hooding.
11 Attention all graduates! 10 If you would like to order a DVD of your Graduation Ceremony that would include each graduate receiving his/her degree, please complete the attached form and mail to Sister Karen Donohue, Rm. N215 by June 1st. Enclose a check payable to St. Joseph s College for $ The DVD will be mailed to you by late August. Graduation DVD Order Return Form Spring 2015 Name of Graduate: Student ID or Social Security Number of Graduate: Shipping Information: Name: Address: Home Phone: Cell Phone: Quantity: Did you remember your check for $20.00 per DVD?