2 nd European Conference on e-public Procurement (ECPP)

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1 Organized by OPET University of Lisbon, IST 2 nd European Conference on e-public Procurement (ECPP) Papers by authors from 21 countries Albania, Austria, Belgium, Czech Republic, Denmark, Dubai, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Malaysia, Netherlands, Portugal, Slovakia, Spain, Sweden, United Kingdom, United States and The European Commission 27 th May IST, Lisbon Registration through

2 Welcome Address More than 17% of European GDP is due to public procurement and hence priority should be given to improve adopted practices with the objective of meeting the new challenges of financial stability and sustainable growth of the European Union. Fortunately-public procurement can play a strategic role: a) to generate public savings through improved sourcing and more effective competition between suppliers; b) to increase transparency and fair decision making to award public contracts; c) to help SMEs to participate in public markets; d) to stimulate innovation and the development of e-marketplaces; e) to promote a low-carbon society and more sustainable growth. The European Commission proposed new Directives for Public Procurement on December 2011 disseminating and introducing mandatory e- public procurement for several cases and their approval by the European Parliament took place on 15 January The dissemination of e-public procurement seems feasible due to the increasing market of e-platforms offering procurement services as SaaS (Software as a Service) supported by more robust and mature ICT and pursuing the cloud computing paradigm. The 1 st European Conference on e-public Procurement was organized on 20 th March 2013 in Barcelona, Spain, and attracted a very wide range of participants coming from more than 23 countries. Be welcome to the 2 nd European Conference on e-public Procurement. Be welcome to Lisbon! Enjoy your stay! Luís Valadares Tavares Lisbon, 15 March 2014

3 Objectives The objectives of this 2 nd European Conference on e-public Procurement are: Discussing the implications of the single digital market on public procurement; Presenting the new advances of e-procurement available through Software as a Service (SaaS), offered by major providers; Identifying major macro-economic benefits due to the dissemination of e-public procurement; Discussing alternative strategies to simplify and to overcomee-procurement obstacles; Presenting e-procurement impacts on innovation and on SMEs access to public markets; Discussing the challenges stemming from the new Directives ( a. The Award of Concessions (2014/23/2014); b. Public Procurement (2014/24/2014); c. Public Procurement for the Special Sectors Water, Energy, Transport and Postal Services (2014/25/2014) of 26 February 2014 and published by the Official Journal of the European Union on 28 March,2014) namely on the dissemination of e-public procurement; Presenting good practices of public contracting, giving special attention to CENTRAL PURCHASUNG BODIES; Discussing new advances of e-tendering platforms and major challenges for the European market of e-platform services; Assessing major impacts of e-public procurement, namely on transparency and public savings; Discussing how SMEs can increase their participation in public markets; Setting up an working group to monitor the implementation of the Directives. 2 nd European Conference on e-public Procurement ECCP 3

4 Which Approach Many evidences confirm that buying better implies an interdisciplinary approach to improve public procurement avoiding the temptation to believe that one single discipline can contribute to achieve such objective. The approach of these European Conferences assumes an interdisciplinary approach to public procurement following this cognitive diagram: Economics Decision Sciences Technology Information and Linguistic Sciences Management Sciences Public Law because public procurement requires: a) An appropriate balance between costs and benefits (Economics); b) Building a multicriteria model to design the evaluation systems of candidates or tenders and to apply it to get the best alternative value (Decision Sciences); c) Describing the object of the contract, classifying it using the most appropriate lexical and taxonomic approaches and disseminating such information (Information and Linguistics Sciences); d) Organizing the procurement process in respect by the principles and codes of public administrations and public contracting law (European and National levels Public Law);

5 Fortunately, the 1st European Conference on e-public Procurement achieved this interdisciplinary approach as it is confirmed by this statistics: Engineering/ Technologies; 20% Economics/ Finances; 17% Consulting Firms 19% Banking 8% Universities 12% Governmental Institutions 19% Information and Linguistic Sciences; 15% Law; 22% Management/ Business; 26% Lawyers and Legal Advisors 18% Technology Companies 24% Participants per Background Participants per type of Organization 2 nd European Conference on e-public Procurement ECCP 5

6 Program Chair Professor Luís Valadares Tavares, OPET and University of Lisbon, IST Lisbon Tech, Portugal International Panel Klodiana Canjka (Albania), Christian Galinski (Austria), Johan Van Steelandt (Belgium), Matej Sandor (Czech Republic), Tom Holsøe (Denmark), Richard Gargrave (EBRD), Didier Hardy (EC), Tato Urjumelashvili (Georgia), Carsten Prokop (Germany), Konstantino Kaggelides (Greece), Tamas Lorincze (Hungary), Bernardo Nicoletti (Italy), Gustavo Piga (Italy), Ber Grzegorz (Poland), Tadeusz Rudnicki (Poland), Fernando Silva (Portugal), Luís Valadares Tavares (Portugal), Manuel Caño (Spain), Safwan Nassri (Spain), Kerstin Wiss Holmdahl (Sweden), Jan Siderius (The Netherlands), Kornelis Drijfhout (The Netherlands), Christopher Bovis (UK), Cliff Mccue (USA), George Krajcsik (USA). Organizing Committee Luís Valadares Tavares, Gonçalo Marques Mendes, Tiago Tavares, Vasco Borges Moreira.

7 Program All sessions and documents will be in English. The program includes multiple perspectives about e-public procurement presented by authors from 21 countries and from the European Commission to discuss and to understand the impacts and the benefits of the new Directives on: a. the Award of Concessions (2014/23/2014); b. Public Procurement (2014/24/2014); c. Public Procurement for the Special Sectors Water, Energy, Transport and Postal Services (2014/25/2014); of 26 February 2014 and published by the Official Journal of the European Union on 28 March, h30 9h30 9h30 11h00 11h00 11h30 11h30 12h45 Registration Opening and Plenary Session - The Challenges of the New European Directives on Public Procurement Welcome Address Arlindo Oliveira, President of IST Lisbon Tech, University of Lisbon Opening Address Joaquim Nunes de Almeida, Director of Public Procurement, Directorate-General for the Internal Market and Services, European Commission The New Directives and e-public Procurement Luís Valadares Tavares, President of OPET (Portuguese Observatory of Technology Foresight) and APMEP (Portuguese Association of Public Markets) Closing Address Guilherme d Oliveira Martins, President of EUROSAI - European Organisation of Supreme Audit Institutions Coffee Break Parallel Sessions (Each Presentation between 10 and 15 minutes) Auditorium Session A1 E-Public Procurement across the World I 2 nd European Conference on e-public Procurement ECCP 7

8 Room Schumann Session A2 E-Public Procurement: Policies and Results 12h45 13h45 14h00 15h30 15h30 16h45 16h45 17h15 Room Monet Session A3 International Cooperation Light Lunch offered to registered participants Plenary Session II Interoperability and Advanced e-platforms Chairman: Keith White-Hunt Vice-President for Academic Affairs & Administration at University of Modern Sciences, Dubai; Fernando Silva President of IMPIC, Portugal The Portuguese National Portal of Public Procurement: Base Fernando Silva, President of IMPIC (Instituto dos Mercados Públicos, do Imobiliário e da Construção, IP), Portugal Policy and Implementation of e-procurement - Kornelis Drijfhout, Ministry of Economic Affairs, CEN/BII, The Netherlands The Impact of Mandatory Public e-procurement on CPBs: the Italian Experiences and Perspectives Stefano Tremolanti, Director of Public Procurement Division, Consip, Italy The New Advances of Vortal Platform Miguel Sobral, Vice-President of Vortal, Portugal The Perspective of e-procurement by Pixelware Safwan Nassri, General Director of Pixelware, Spain Parallel Sessions (Each Presentation between 10 and 15 minutes) Auditorium Session B1 E-Platforms: Challenges and New Services Room Schumann Session B2 E-Public Procurement across the World II Room Monnet Session B3 The Perspectives of Central Purchasing Bodies I Coffee Break

9 Parallel Sessions (Each Presentation between 10 and 15 minutes) Auditorium 17h15 18h30 18h30 19h15 Session C1 E-Procurement in Health Room Schumann Session C2 Technologies, BIM, and Supply Chains Room Monnet Session C3 Multicriteria Evaluation and Performance Based Contracting Plenary III Closing and Plenary Session Chairman: Luís Valadares Tavares Lisbon Tech, University of Lisbon, OPET and APMEP, Portugal How to develop e-public Procurement in Europe? Luís Valadares Tavares, President of OPET (Portuguese Observatory of Technology Foresight) and APMEP (Portuguese Association of Public Markets), Portugal E-Public Procurement and the rationalization of Public Procurement in Spain Maria Luisa Díaz, Ministerio de Hacienda y Administraciones Públicas, General Director, Spain The Road Ahead Gustavo Piga, Professor at University of Rome Tor Vergata, Itay 2 nd European Conference on e-public Procurement ECCP 9

10 Parallel Sessions Chairman: Hafidz Zehnun Commerce Dot Com Sdn Bhd, Malaysia and Pedro Maia University of Lisbon, Portugal 11h30 Matej Sandor, Prague University of Economics, Czech Republic The usage of mandatory e-markets in the Czech Republic Session A1 E-Public Procurement across the World I 11h45 Christof Impens, Vlaamse Overheid, Johan Van Steelandt, Vlaamse Overheid, Belgium Mandatory e-submission: a new source of juridical questions, about the legal topics that haven risen due to mandatory e- submission in Flanders; 12h00 Pedro Telles, Bangor University, UK e-public Procurement in UK 12h15 José Julián Melguizo, Ingesa, Spain The Perspective of Central Purchasing Body INGESA 12h45 DISCUSSION Chairman: Tunde Tatrai Corvinus University of Budapest, Hungary and António Costa University of Lisbon, Portugal 11h30 Bernardo Nicoletti, Università di Roma Tor Vergata, Italy A Lean Approach to e-procurement Session A2 E-Public Procurement: Policies and Results 11h45 Christof Impens, Vlaamse Overheid, Johan Van Steelandt, Vlaamse Overheid, Belgium Mandatory e-submission: a practical tool for measuring and reporting, showcasing the efforts that were made to set up a system for reporting and the results that came forward; 12h00 Manuel Caño, Nexus IT, Spain IT value delivery on public procurement 12h15 Ricardo Spínola, CISED, José Antunes Ferreira, Universidade de Lisboa, Portugal Electronic management of qualification systems 12h30 DISCUSSION

11 Chairman: Sara Castelo TeSera de HoSpitalidad, Spain and Luís Valadares Tavares Lisbon Tech, University of Lisbon, OPET and APMEP, Portugal 11h30 Adam Matthews, UK BIM Task Group, UK "Introducing BIM to European Public Works: Simple, Cost Efficient and Competitive" Session A3 International Cooperation 11h45 Danny Vandenbroucke, KU Leuven, Glenn Vancauwenberghe, KU Leuven, Francesco Pignatelli, European Commission, Paul Smits, European Commission, Belgium European Union Location Framework (EULF): Towards guidelines for e-procurement of Location Information and Location Based Services 12h00 Carmen Ciciriello, OpenPEPPOL, Belgium E-Procurement in Europe: from standardisation to implementation and funding 12h15 Jan Siderius, EUPLAT European Association of Public etendering Platform Providers, Belgium The Strategic Development of e-platforms in Europe 12h30 DISCUSSION Chairman: Bernardo Nicolletti Università di Roma Tor Vergata, Italy and Luís Valadares Tavares Lisbon Tech, University of Lisbon, OPET and APMEP, Portugal Session B1 E-Public Procurement across the World II 15h30 Luca Matrogregori, Consip, Italy E-Public Procurement in Italy 15h45 Eric Prior, Florida Atlantic University, Clifford Mccue, Florida Atlantic University, USA The Impact of e-public Procurement in US and Canada 16h00 Gjergji Moçka, Public Procurement Agency, Reida Kashta, Public Procurement Agency, Albania Changing paper work to e-public procurement: Albanian Case 16h15 Hafidz Zehnun, Commerce Dot Com Sdn Bhd, Malaysia A Malaysian ICT Success Story 16h30 DISCUSSION 2 nd European Conference on e-public Procurement ECCP 11

12 Chairman: Adam Matthews UK BIM Task Group, UK and José Ferrari Careto EDP, Portugal 15h30 Ivana Petříková, Ostrava Technical University, Slovakia Municipalities and eauctions Session B2 E-Platforms: Policies and Results II 15h45 Amílcar Arantes, University of Lisbon, António Costa, University of Lisbon, Luís Valadares Tavares, University of Lisbon, Portugal The impact of mandatory e-public procurement in Portuguese SMEs: An empirical study 16h00 Tünde Tátrai, Corvinus University of Budapest, Gábor Dudás, University of Szeged, Hungary Why bidders do not have to fear electronic public procurement? 16h15 Natascha Rossner, GS1, France To be confirmed Session B3 The Perspectives of Central Purchasing Bodies I Session C1 E-Procurement in Health 16h30 DISCUSSION Chairman: Angela Russo CONSIP, Italy and Afonso Silva ESPAP, Portugal 15h30 Contributions from: Austria, Denmark, Finland, France, Germany, Italy, Iceland, Spain, Sweden 16H30 DISCUSSION Chairman: Manuel Caño Nexus IT, Spain and Amílcar Arantes University of Lisbon, Portugal 17h15 Pedro Maia, University of Lisbon, Luís Valadares Tavares, University of Lisbon, Portugal Performance-Based Public Procurement and the New Public Procurement DIrectives 17h30 Sara Castelo, TeSera de HoSpitalidad, Spain Recent Developments in Public Procurement of Medicines and Health Products: The Central Purchasing Trend 17h45 Rui Patrício, Digitalflow, Portugal Innovation Partnerships: A Decision Support System for R&D Public Procurement

13 18h00 Kostis Kaggelides, Gnomon Informatics, Greece E-Procurement in Health in Greece 18h30 DISCUSSION Chairman: Danny Vandenbrouche KU Leuven, Belgium and Luís Valadares Tavares Lisbon Tech, University of Lisbon, OPET and APMEP, Portugal 17h15 Thomas Lorincze, Electool, Hungary To be confirmed Session C2 Technologies, BIM, and Supply Chains 17h30 Pedro Leite, ANOGOV, Portugal Interoperability and the European Ecosystem 17h45 Keith White-Hunt, University of Modern Sciences, Tie Xu, University of Modern Sciences, Dubai E-procurement Implementation in the Public Sector: Challenges in Supply Chain Integration Mechanisms 18h00 Francisco Regateiro, Universidade de Lisboa, Ricardo Spínola, CISED, Portugal Challenges of Building Information Modeling (BIM) in Portuguese public works contracts 18h30 DISCUSSION Chairman: Christof Impens Vlaamse Overheid, Belgium and José Antunes Ferreira University of Lisbon, Portugal Session C3 Multicriteria Evaluation and Performance Based Contracting 17h15 António Costa, University of Lisbon, Amílcar Arantes, University of Lisbon, António Grilo, University of Lisbon, Portugal How public contractors are evaluating tenders? Criteria and factors considered in the construction industry 17h30 Martin Nielson, Kammeradvokaten Advokatfirmaet Poul Schmith, Denmark Legal and economic implications of multi-criteria evaluation models in public tenders 17h45 Pedro Maia, Universidade de Lisboa, Luís Valadares Tavares, Universidade de Lisboa, Portugal Performance-Based Public Procurement and the New Public Procurement DIrectives 18h00 Ricardo Spínola, CISED, José Antunes Ferreira, Universidade de Lisboa, Portugal Post-award electronic contract management in framework agreements and contracts based on framework agreements 2 nd European Conference on e-public Procurement ECCP 13

14 Location This conference will take place in Lisbon,Instituto Superior Técnico, University of Lisbon Avenida Rovisco Pais, , Portugal, using the Civil Engineering building. Instituto Superior Técnico (IST) Alameda Campus (information extracted from This University Campus was built on 1937 and it is one of the best examples of architecture inspired by art noveau in Portugal. It is located in central Lisbon and served by an excellent public transportation network. This area is full of hotels, culture, many shopping, leisure, entertaining, sports areas and facilities.

15 How to get there Airport From Lisbon Airport (Portela) to IST Alameda campus is a 10 minutes' drive. Lisbon Airport is very close to the city centre it is located 7km from the centre - and there are different alternatives to get there, namely by Metro to Aerobus, by city bus (Carris) or by taxi. If you choose the metro to go from the airport straight to IST, you have the red line (linha vermelha) and you should exit in Alameda or Saldanha station. It takes around 15 to 20 minutes and costs 1,25 plus 0,50 for the "viva viagem" rechargeable card. Taxi Taxis allow you to arrive at IST from any point in the city, but of course the tariff also increases according to the distance, traffic and day time. An airport-ist trip is around 10 euros. It is possible to buy "taxi vouchers" at the airport from 20 to 25. Bus The whole city of Lisbon is provided with an urban transport network with convenient timetables and frequent buses. The following buses stop near IST Alameda campus: Av. Rovisco Pais/Av. António José de Almeida (side entrances): 720, 742, 767. Alameda: 708 (bike bus), 717, 718, 720, 735, 767; night bus: 206, 208. Saldanha/Arco do Cego: 713, 716, 720, 726, 727, 736, 738, 742, 744, 767, 783; night bus: nd European Conference on e-public Procurement ECCP 15

16 Metro (Underground) Saldanha metro station: Yellow Line (Linha amarela) and Red Line (Linha vermelha) Alameda metro station: Green Line (Linha verde) and Red Line (Linha vermelha) For further information visit the Lisbon Metro website. Where to Stay Lisbon has a fantastic accommodations offer. We suggest the following hotel, due to the location near the Conference: Hotel Holiday Inn Lisboa Av. Antonio Jose de Almeida, 28-A For ECPP participants: Single room 64 Doble room Lisboa Tel: Fax: Walking distance from IST: 5 minutes E-Proceedings Presented papers will be available through a link by and an e-edition of selected papers will be published after the conference.

17 Enquires Don t miss this fantastic opportunity to visit Lisbon and to participate in the 2 nd European Conference on e-public Procurement! 2 nd European Conference on e-public Procurement ECCP 17

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