Leadership Positions and Descriptions

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1 Leadership Positions and Descriptions THE ORGANIZATION OF THE BOY SCOUTS OF AMERICA Boy Scouts of America - National Western Region Ventura County Council Ronald Reagan District Charter Organization Simi Sunrise Rotary Club Troop 622 Committee Troop 622 Troop Committee Assistant Scoutmasters Scoutmaster Junior Assistant Scoutmaster Den Chief Assistant Senior Patrol Leader Senior Patrol Leader Troop Guide New Scout Patrol Leader Scribe Patrol Leaders Patrol Leader Council Assistant Patrol Leaders OA Troop Instructor Chaplain Aide Quartermaster Historian Representative Librarian Page 1 of 1

2 HOW THE TROOP WORKS THE BOY-LED TROOP Empowering boys to be leaders is the core of Scouting. Scouts learn by doing, and what they do is lead their patrols and their troop. The boys themselves develop a troop's program, and then take responsibility for figuring out how they will achieve their goals. A Boy Scout troop is a small democracy. With the Scoutmasters direction, the boys are formed into patrols, plan the troop's program, and make it a reality. In order for that to happen, the troop relies upon Scouts serving in positions of responsibility. The key boy leaders of the troop make up the Patrol Leaders' Council (PLC / a.k.a. GREEN BAR). They are the senior patrol leader, assistant senior patrol leader, patrol leaders, troop guides, and other boy leaders at the discretion of the Scoutmaster and SPL. THE PATROL LEADERS COUNCIL The PLC (a.k.a. Green bar Meetings) plans and runs the troop's program and activities and gives long range direction with an annual program planning conference that lays out the troop's calendar for the coming 6 9 months. The Scoutmaster and troop committee retain veto power over the decisions of the patrol leaders' council, but should need to exercise it only in the rare occasions when the plans of the PLC would violate BSA policy or could lead to a situation that might jeopardize the safety and well being of troop members. THE PATROL METHOD Boy-led patrols are the building blocks of a Boy Scout troop. A patrol is a small group of boys who are more or less similar in age, development, and interests. Working together as a team, patrol members share the responsibility of making the patrol a success. They gain confidence by serving in positions of patrol leadership. All enjoy the friendship, sense of belonging, and achievement of the patrol and each of its members. Each patrol selects a name for itself, decides on a yell, and designs a flag. First year Scouts are typically assigned to a new-scout patrol while they work toward the goal of completing the requirements for First Class. An older, more experienced Scout will be appointed by the senior patrol leader, with the advice and consent of the Scoutmaster, to serve as troop guide for the new-scout patrol. The troop guide helps new Scouts through the early challenges of troop membership. An assistant Scoutmaster works closely with the troop guide and the new-scout patrol to ensure that each Scout has every opportunity to succeed right from the start. Page 2 of 2

3 ADULT LEADERSHIP PARENTS Scouting is a family affair. Without substantial support and involvement on the part of the Scouts family, it is impossible for the Scouting program to maximize its potential. There are a number of means of possible adult involvement with Troop 622. Each has its own features and benefits. They are: Parent, Merit Badge Counselor, Troop Committee Member, Troop Committee/Sub Committee Coordinator/Chair, and Scoutmaster/Assistant Scoutmaster. THE TROOP COMMITTEE... The Troop Committee is responsible for ensuring that quality adult leadership is recruited and trained; provides adequate meeting facilities; advises the Scoutmaster on BSA policies; supports leaders in carrying out the program; is responsible for finances in line with an approved budget; obtains, maintains and cares for troop property; ensures the troop has an outdoor program; serves on boards of review; supports the Scoutmaster in working with individual boys and problems that affect the overall troop program; helps with the Friends of Scouting campaign; assists the Scoutmaster with handling boy behavioral problems. Parents are always welcome at the monthly Committee meetings. It s a good place to meet the Adult Leaders in our Troop and get up to date on Troop happenings. Committee Chairman Responsible for supporting the Scoutmaster in delivering a quality troop program, and handling troop administration. The Chair organizes the committee, maintains a close relationship with the Chartered Rep and Scoutmaster, interprets BSA policies to the troop, prepares troop committee meeting agendas and conducts the monthly meetings, ensures troop representation at monthly roundtables, secures top-notch leaders, and prepares the annual re-charter. Secretary Responsible for keeping meeting minutes and reporting them each month, handling publicity, preparing of a family newsletter, planning of family night programs and family activities. Treasurer- Responsible for handling all troop funds, paying bills, keeping accurate records, supervising money-earning projects and obtaining proper authorizations, leading in the preparation of an annual budget, leading the Friends of Scouting campaign, and reporting monthly at the troop committee meeting. Outdoor/Activities Coordinator Responsible for securing permission to use camping sites, coordinating transportation, securing tour permits for all troop activities, promoting attendance at troop campouts, camporees & summer camp. Camporee Committee Responsible for coordinating the adult volunteers for the Troop s assigned activity at the annual Camporee, and coordinating the training activities at pre-camporee. Advancement Coordinator Encourages the Scouts to advance in rank, works with the troop scribe to maintain all Scout advancement records, arranges boards of review and courts of honor, develops and maintains a merit badge counselor list, secures badges and certificates from Council, works with the troop Page 3 of 3

4 librarian to maintain a troop library of merit badge pamphlets and advancement literature, reports to the troop committee each month. Training Coordinator Responsible for ensuring troop leaders and committee members have opportunities for training, maintain an inventory of training materials and resources, be responsible for BSA Youth Protection training, encourage periodic junior leader training, report to the troop committee at teach meeting. Equipment Coordinator Responsible for supervising and procuring troop camping equipment, working with the quartermaster, making periodic safety checks on all troop camping gear and encouraging the safe use of all outdoor equipment. Membership Coordinator Develops a plan for year-round membership flow into the Troop. Works closely with the Cubmaster and Weblos Den Leader of neighboring Cub Scout Packs to provide a smooth transition from Pack to Troop. Assists in developing and recruiting Den Chiefs and in the crossover ceremony from Weblos Scouts to Boy Scouts. Orientation Packets Responsible for maintaining a current packet of information for new Scouts and their families. Hospitality Responsible for providing refreshments, etc. at Courts of Honor and other celebrations as requested. Fundraisers: Cajun Festival Responsible for securing volunteers to assist our Chartered Organization at this annual fundraiser, held Memorial Day weekend. Boy Scout Popcorn Responsible for coordinating the Troop s annual popcorn sales campaign, including attending training sessions. Albertson s Community Card Responsible for promoting the use of this program as a fundraiser for our Troop and coordinating with the company. Life to Eagle Coordinator Encourages Star and Life Scouts to attend Trail to Eagle at Camp. Works with Life Scouts and assists them in obtaining all necessary merit badges. Holds an Eagle Candidate Seminar with all Life Scouts and Parents. THE SCOUTMASTER... He is the adult leader responsible for the image and program of the troop The Scoutmaster and assistant Scoutmasters work directly with the Scouts. The importance of the Scoutmasters job is reflected in the fact that the quality of guidance will affect every youth and adult involved in the troop. The Scoutmaster can be male or female, but must be at least 21 years old. The Scoutmaster is appointed by the head of the chartered organization. The Scoutmasters duties include: General Train and guide boy leaders. Work with other responsible adults to bring Scouting to boys. Page 4 of 4

5 Mentor the principles of Scouting. Meetings Meet regularly with the Patrol Leaders Council for training and coordination in planning troop activities. Attend all troop meetings, or, when necessary, arrange for a qualified adult substitute. Attend troop committee meetings. Conduct periodic parent sessions to share the program and encourage parent participation and cooperation. Take part in annual membership inventory and uniform inspection, charter review meeting, and charter presentation. Guidance Conduct Scoutmaster Conferences for all rank advancements. Provide a systematic recruiting plan for new members and see that they are promptly registered. (This is a direct responsibility of the assistant Scoutmaster for new Scouts). Delegate responsibility to other adults and groups (assistants, troop committee) so they have a real part in troop operations. Supervise troop elections for the Order of the Arrow. Activities Make it possible for each Scout to experience at least 10 days and nights of camping each year. Participate in council and district events. Build a strong program using proven methods presented in Scouting literature. Conduct all activities under qualified leadership, safe conditions, and the policies of the chartered organization and the Boy Scouts of America. THE ASSISTANT SCOUTMASTERS... To fulfill the obligations of the troop, the Scoutmaster, with the assistance of the troop committee, recruits assistant Scoutmasters to help operate the troop. Each assistant Scoutmaster may be assigned specific program duties and reports to the Scoutmaster. They also provide the two-deep leadership standards set by the Boy Scouts of America. An assistant Scoutmaster may be 18 years old, but at least one in each troop should be at least 21, so he or she can serve in the Scoutmasters absence. A troop should recruit as many assistant Scoutmasters as possible. It has been found that many successful troops have three or more. BOY LEADERSHIP POSITIONS As per the BSA national model, Troop 622 is a Boy led troop, and operates under the Patrol Method. As such, the Scouts hold certain leadership positions, either elected or appointed. Each of these positions has prescribed roles and responsibilities as per BSA, which are then modified as necessary to fit the individual Troop program. All leadership positions require Scoutmaster approval prior to announcing or requesting candidacy. Scoutmaster may waive any requirements deemed necessary for the good order of the Troop. All Scouts accepting leadership positions are expected to set a good example, wear the Scout uniform correctly, live by the Scout Oath and Law, and show and develop Scout spirit. Requirements, roles and responsibilities are as follows: Page 5 of 5

6 SENIOR PATROL LEADER Scoutmaster approval. Elected by Troop majority OR chosen by Scoutmaster. Responsible to the Scoutmaster/assistant Scoutmaster and troop members. Presides at all troop meetings, events, activities, and annual program planning conference. Chair the PLC / Green Bar. Appoint boy leaders with the advice and consent of the Scoutmaster. Assign duties and responsibilities to other junior leaders. Work with the Scoutmaster in training junior leaders. Appoint boy leaders to act as SPL, ASPL or any other rank as deemed necessary for every troop activity in the absence of any required leader at least two weeks prior to the activity. ASSISTANT SENIOR PATROL LEADER Scoutmaster approval. Elected by Troop majority OR appointed by Senior Patrol Leader (decision as to method of choosing to be made after SPL is chosen). Responsible to the senior patrol leader. Be responsible for training and giving direct leadership to the following appointed junior leaders: Historian, Order of the Arrow representative. Scribe, Librarian, Instructor, Quartermaster, and Chaplain s Aide. Help lead and run meetings and activities as called upon by the senior patrol leader. Guide the troop in the Senior Patrol Leader s absence. Perform tasks assigned by the senior patrol leader. Function as a member of the PLC / Green Bar. Conduct uniform inspection of all junior leaders not assigned to any patrol (SPL, JASM, troop guides). JUNIOR ASSISTANT SCOUTMASTER Term: indefinite Requires annual Scoutmaster approval Eagle Scout Age 16 through 18 One term as SPL or ASPL or two terms as troop guide Responsible to senior patrol leader, Scoutmaster and assistant Scoutmaster. Helps train and supervise junior leaders. Assists in running troop wherever and however needed. TROOP GUIDE Page 6 of 6

7 Scoutmaster approval SPL and ASPL approval Responsible to assistant Scoutmaster of the new Scout patrol and the senior patrol leader. Introduce new Scouts to troop operations. Guide new Scouts through early Scouting activities. Shield new Scouts from harassment by older Scouts. Help new Scouts earn the First Class rank in their first year. Teach basic Scout skills. Coach the patrol leader of the new-scout patrol on his duties. Work with the patrol leader at PLC meetings. Attend PLC meetings with the patrol leader of the new-scout patrol. Assist the assistant Scoutmaster with training. Coach individual Scouts on scouting challenges. LIBRARIAN, SCRIBE, QUARTERMASTER, BUGLER, INSTRUCTOR, ORDER OF THE ARROW REPRESENTATIVE, CHAPLAIN AIDE, DEN CHIEF The following are requirements/responsibilities applicable to all the above referenced leadership positions: Scoutmaster approval, any of these positions may be combined and held by one Scout, as the Scoutmaster deems appropriate for the size of the troop (ex. one Scout is librarian and quartermaster. another Scout is scribe, bugler and O/A representative). SPL and ASPL approval Responsible to the assistant senior patrol leader. Demonstrate proficiency with the PPAT method of instruction. The following are requirements/responsibilities specific to each of the above referenced leadership positions: DEN CHIEF Work with assistant Scoutmaster of the new-scouts patrol Attends council and pack Den Chief training. Serve as the activities assistant at den meetings. Meet regularly with the Den Leader to review the Den and Pack meeting plans. If serving as a Webelos Den Chief; help prepare boys to join Boy Scouting. Project a positive image of Boy Scouting, and especially of Troop 622. Have Den Leader verify your activity on the Den Chief Activity verification form. Submit Den Chief Activity verification form and written report to Senior Patrol Leader at each election. Page 7 of 7

8 SCRIBE Works with the troop committee treasurer and activity chairperson and parents acting as activity coordinators. Handles Scout sign-up for all troop activities, including collection of money, permission slips and medical forms. Records all troop members advancement. Acts as timekeeper at regular weekly meeting, moving troop to each activity of the meeting. Attend and keep log of PLC meetings. INSTRUCTOR Works with troop guides helping new Scouts advance. Instruct scouting skills as needed within the troop or patrols. QUARTERMASTER Works with the troop committee equipment coordinator. Establish a list of all equipment owned by the troop. Assign each piece of equipment an identifying individual number. Provide equipment list/inventory to all Scouts and adult leaders. Establish and maintain a system for lending, returning and tracking troop equipment. Follow up on late returns. Solicit input from troop members each January regarding their desires for additions to the equipment inventory and submit results to PLC. Conduct inspections of troop issued patrol equipment including patrol boxes for proper use, care and maintenance whenever the equipment is present at troop activities. Correct any deficiencies through the patrol leader. Conduct periodic training for all members regarding use, care, and maintenance of troop equipment. HISTORIAN Ensures all troop activities are photographed, either personally or by other volunteers. Gather pictures and facts about past activities for the troop and keep them in scrapbooks, wall displays, or information files. Create an inventory list with detailed description of all troop trophies, awards and keepsakes. Keep information about troop alumni. ORDER OF THE ARROW REPRESENTATIVE Serve as communication link between the lodge/chapter and the troop. Attend all lodge/chapter meetings and functions. Submit written and oral report of all activities at every PLC meeting. Encourage older-scout participation in high-adventure programs. Encourage Scouts to participate in community service projects. Assist with leadership skills training in the troop. Encourage Arrowmen to assume leadership positions in the troop. Encourage Arrowmen to be active participants in the lodge or chapter activities and to seal their membership in the Order by becoming Brotherhood members. Submit written and oral report of all activities at every PLC meeting. Page 8 of 8

9 Page 9 of 9 LIBRARIAN Establish and maintain a troop library. Establish a list of all literature owned by the troop. Assign each piece of literature an identifying individual number. Provide literature list/inventory to all Scouts and adult leaders. Establish and maintain a system for lending, returning and tracking troop literature. Have literature available at troop meetings. Follow up on late returns. Solicit input from troop members on desired additions to the library inventory and submit results to PLC. BUGLER Position appointment subject to successful audition with Scoutmaster and senior patrol leader Audition repertoire to consist of: Assembly, To the Colors, Reveille and Taps. The music for these pieces can be found in the Music and Bugling merit badge pamphlet. Instruments other than actual bugle may be substituted at the Scoutmasters discretion. The Scout is responsible for any transposing necessary to accommodate his instrument. Bugler brings his instrument to all troop functions with a uniform requirement of Class "A modified or better, including summer camp. Bugler should inquire with the senior patrol leader as to whether he should bring his instrument to other Scout activities with lesser uniform requirements. Bugler should make every effort to learn the above mentioned pieces on a small, portable instrument such as harmonica or fife, to be used at activities when a larger or more valuable instrument is impractical. CHAPLAIN AIDE Works with the troop chaplain. Keep troop leaders apprised of religious holidays when planning activities. Assist the troop chaplain or religious coordinator in meeting the religious needs of troop members while on activities. Lead prayer of "grace" at all meals while on troop activities. Lead "Scouts own" services on campouts. Tell troop members about the religious emblems program for their faith. PATROL LEADER Scoutmaster approval. Elected by patrol majority. First Class Scout or higher (except new Scout Patrol). Represent the patrol at all PLC / Green Bar meetings and the annual program planning conference. Keep patrol members informed of decisions made by the PLC. Play a key role in planning, leading and evaluating patrol meetings and activities. Help the patrol prepare to participate in all troop activities. Learn about the abilities of the other patrol members and fully involve them in patrol and troop activities by assigning them specific tasks and responsibilities.

10 Encourage patrol members to complete their own advancement requirements. Devote the time necessary to be an effective leader. Work with others in the troop to make the troop go. Solicit ideas and concerns from patrol members so they have input to the planning and operation of the patrol. Assign each patrol member a task, and help them succeed. Conduct uniform inspection of all patrol members before meeting opening and at all troop activities. ASSISTANT PATROL LEADER Scoutmaster approval Appointed by and responsible to the Patrol Leader Second Class Scout or higher (except new Scout Patrol) 90 activity points during previous six months (except new Scout Patrol) Assists Patrol Leader as necessary Responsible for all Patrol Leader responsibilities in his absence Represent the patrol at PLC meetings when the patrol leader cannot attend. Helps lead patrol activities and build patrol spirit. Helps the patrol prepare for troop activities Helps keep advancement records of patrol members current. Monitors the advancement progress of patrol members. Attend junior leader training and continue to work on advancement. Page 10 of 10

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