1 1 Birkbeck, University of London Common Awards Scheme Regulations for Taught Programmes of Study 2015/16
2 2 Birkbeck,University of London Regulations for Taught Programmes of Study Table of Contents Contents Introduction... 5 Purpose... 5 Scope of the Regulations... 6 Application of the Regulations... 6 Effective Dates for the Regulations... 6 Academic Year... 6 Definition of Terms... 7 Part One: General Regulations Admission and Registration of Students on to Taught Programmes Accredited Prior Learning (APL) Period of Student Registration Interruption of Studies Enrolment Module Registration Withdrawal from a Programme of Study Supplementary Modules Progression from One Year of Study to Another Progression from Foundation Degree to an Honours Degree Part Two: Structure and Framework General Structure and Framework Length of Programme Students Registered for Undergraduate Degrees of the University Undertaking Study Elsewhere Awards Part Three: Assessment General... 21
3 Regulations for Taught Programmes of Study 2015/ Coursework and Examinations Marking and Moderation and External Scrutiny Examinations Examination Arrangements and Reasonable Adjustments in Respect of Disability or Personalised Examination Provision (PEP) Late Submission of Assessment Passing a Module Reassessment Timing and Format of Reassessment Compensated Fail and Awards Failure of a Module Re-take of a Module Alternative Modules Reassessment in or Re-take of a Module to Improve a Mark Deferral Deferral in the Whole Module Accepted Mitigating Circumstances Claims for Work That Has Achieved a Pass Non-participation in Deferred Assessment Change of Mark After a Sub-board of Examiners Representations from Candidates Concerning Assessment Results Part Four: Conferment of Awards Approved Programme of Study Award of Birkbeck College Certificates Award of a Certificate of Higher Education (Cert HE) Award of a Diploma of Higher Education (Dip HE) Award of a Foundation Degree (FdA and FdSc) Award of a Single Honours Degree Award of a Joint Honours Degree Award of a Major/Minor Honours Degree Determination of Honours Classification: Award of a Pass Classification Award of a Graduate Certificate (Grad Cert) or Graduate Diploma (Grad Dip) 38
4 Regulations for Taught Programmes of Study 2015/ Award of a Postgraduate Certificate (PG Cert) Award of a Postgraduate Diploma (PG Dip) Award of a Postgraduate Degree (MA; MFA; MSc; LLM excluding MRes) Award of a Degree of Master of Research (MRes) Classification of Postgraduate Taught Awards Awards and Borderline Classifications (Class of Honours and Pass, Merit or Distinction) Regulations for Excluding and Terminating a Student s Registration From a Taught Programme on Academic Grounds Award of Degrees Notification of Results and Issue of Diplomas Field of Study Revocation of Degrees Aegrotat Provisions... 43
5 Regulations for Taught Programmes of Study 2015/16 5 Introduction (i) These regulations relate to taught programmes of study for students, of Birkbeck, University of London (hereafter referred to as The College ). These regulations apply to all such programmes except for programmes of study operated by the College on behalf of the University of London International Programmes system, or where exemptions (either to specific regulations or to the regulations as a whole) are approved by the Academic Board of the College. These regulations may also apply to individual programmes of study operated by the College on behalf of the University of London International Programmes system, subject to the approval of the Academic Board. (ii) This document should be read in conjunction with the regulations of the University of London, the Colleges Common Awards Scheme policies, the appropriate programme handbook and programme regulations and other supporting documentation published by the College. If any conflict between the University of London regulations and these regulations should arise, the former will take precedence. (iii) These regulations do not apply to research degree programmes. (iv) The procedures and information given in any accompanying appendices are considered to have the full authority of the regulations contained within the main document. However, appendices or footnotes may be amended or withdrawn as appropriate by the College without reference to the academic board. (v) The authority to amend these regulations is held by the academic board or their nominated group. (vi) These regulations are applicable to all students within the scope of the regulations until rescinded by the appropriate authority of the College. Purpose (vii) These regulations have been adopted to meet the requirements of University regulation 1. The University of London has confirmed that the College is authorised to confer awards for the programmes of study covered by these regulations.
6 Regulations for Taught Programmes of Study 2015/16 6 (viii) It is the student s responsibility to ensure they have read and understood the regulations. A student s misinterpretation or lack of awareness of these regulations will not be considered a valid reason for non-compliance. Scope of the Regulations (ix) These regulations apply to the following degrees and to students registered at Birkbeck College for these degrees: FdA, FdSc (hereafter called foundation degrees) Bachelor of Arts (BA), Bachelor of Science (BSc), Bachelor of Economics BSc (Econ), Bachelor of Laws (LLB), Diploma of Higher Education (Dip HE), Certificate of Higher Education (Cert HE), Certificate of Continuing Education (Cert CE), Graduate Diploma (Grad Dip), Graduate Certificate (Grad Cert) (hereafter called undergraduate degrees) Master of Arts (MA), Master of Fine Arts (MFA), Master of Science (MSc), MRes, Master of Laws (LLM), Postgraduate Diploma (PG Dip), Postgraduate Certificate (PG Cert), (hereafter called postgraduate degrees). Certificate in Professional Education (Postgraduate) (x) The examination regulations apply to all examinations for programmes covered by these regulations. Application of the Regulations (xi) These regulations will apply to both new and continuing students. Effective Dates for the Regulations (xii) These regulations will be effective from the beginning of the academic session 2015/16. Academic Year (xiii) Dates of the academic year are specified by the academic board of the College. The academic year will normally start in October. The word year when used without limitations means calendar year.
7 Regulations for Taught Programmes of Study 2015/16 7 Definition of Terms (xiv) The following list defines some of the terms used throughout this document: Academic Judgement: the considered view of an appropriately qualified and experienced subject specialist on a student s academic performance. This could relate to: learning outcomes, the award of marks for an assessment, fitness to practise and or research methodology. Admission: the acceptance of a student onto a programme of study. Assessment: the means by which the student s achievement against the learning outcomes outlined in each module specification is measured, e.g. coursework and examination requirements for each module. Affiliate Student: a student who is enrolled for one or more modules at the College but is not registered on a programme of study. Award: a named qualification made by the College, in line with the QAA Framework for Higher Education Qualifications. Classification: the category of award made upon completion of the programme, e.g. award of a first class honours degree or a foundation degree with distinction. College: Reference to the College should be taken to refer to Birkbeck, University of London. College Board of Examiners: a sub-committee of the College Academic Board that considers recommendations from sub-boards of examiners. College common scale The college common scale is a numeric scale from used by the college to provide a consistent approach to assessment across all schools and departments. Coursework: coursework can consist of, but is not limited to, essays, assignments, inclass tests, laboratory tests, projects, dissertations, practical work, presentations, placement or field trip reports, designs, theses, artefacts, digital photographic media, and computer based analysis. Credit: a unit of learning, an amount and level of which is assigned to each module and award.
8 Regulations for Taught Programmes of Study 2015/16 8 Enrolment: the annual procedure by which it is confirmed that students have progressed adequately, confirmed their mode of study and have made arrangements for the payment of fees for that academic year. Examination: an element of the assessment of a module taken outside of the normal contact time, normally during the period of the academic year defined by the College as the examination period. It will normally be time limited and consist of defined questions, either unseen or seen by the student prior to the examination, that are designed to test all of the learning outcomes of the module in question, and will normally constitute the major part of the assessment of that module. Masters: any postgraduate taught degree. Module: a discrete, self-contained unit of assessed learning at a defined level to which a module credit-value has been assigned. Module Specification: the approved format, aims, objectives, learning outcomes and assessment of a module as published by the College. Open Enrolment programmes: a programme for which registration is on a module-bymodule basis. This would normally be a Certificate of Higher Education. Programme Specification: the approved format and content of a programme, as published by the College. Programme of Study: an academically coherent grouping of modules leading to a named award. Reassessment: the procedure by which students who have not passed a module may attempt the assessment of the module again without attending lectures and classes. Registration: the act of confirming that the student has met the conditions of admission and commenced a programme of study. Registration occurs once at the beginning of the relevant programme of study. Research Student: research students are students studying a research degree (normally for the award of MPhil or PhD) at the College, for whom the College s research degree regulations apply. Re-take: a re-taken module is a module for which a student is required to re-attend all classes and lectures and re-do all assessments for.
9 Regulations for Taught Programmes of Study 2015/16 9 Student: any person enrolled on a programme of study covered by these regulations or an individual module of one of these programmes of study. Sub-board of Examiners: the body that is responsible for recommending awards to the College Boards of Examiners for an individual programme of study; sub-boards have a range of other responsibilities as defined in the appropriate policies. Each approved programme of study is either allocated to an existing examination sub-board, or has a new examination sub-board constituted for it. Supplementary Module: a module taken by a registered student that is not part of their programme of study and will not count towards their award.
10 Regulations for Taught Programmes of Study 2015/16 10 Part One: General Regulations 1.0. Admission and Registration of Students on to Taught Programmes 1.1. In order to be considered for an award of the College students must be admitted by the College and must register and enrol for a programme of study offered by the College All decisions on admission will be taken in accordance with the College s Admissions Policy (see also regulation 2.0, Accredited Prior Learning) A student may not register concurrently for more than one degree, diploma or certificate or for any combination of these awards of the University A student may not register as a student of the College while registered as a student for the equivalent qualification of any other university or institution No student who is registered as a student on an International Programme of the University of London or as an Affiliate Student of the College may be registered concurrently as a student of a programme covered by these regulations Accredited Prior Learning (APL) The College may at its discretion recognise for academic purposes prior certified or experiential learning. This recognition may give the learning a credit value and permit it to be counted towards the total number of credits required for an award Credit may be awarded for accredited prior learning (APL) for one or several modules. 2 Students who are joining the programme part way through will need to be awarded credits of accredited prior learning to ensure that the period of study they have missed is accounted for in terms of credit. 3 1 See also the College Policy for the Assessment of Prior Learning. 2 For example a student may have previously passed a module with similar content on a programme taken elsewhere for a prior award; this student may be awarded 30 APL credits for this module and would then be exempted from the requirement to complete this module within the new programme. 3 Otherwise students will reach the end of the programme without accumulating sufficient credit to be entitled to their target award. A student who transfers on to a UG programme starting in the second year could, without APL credits be short of the 90 credits studied in the first year.
11 Regulations for Taught Programmes of Study 2015/ The maximum number of accredited prior learning credits accumulated at an institution other than the College 4 that may be credited towards a College award 5 is normally as follows: a) Cert HE: 60 credits (i.e. 50% of 120); b) Dip HE: 120 credits (i.e. 50% of 240); c) Foundation degree: 120 credits of which none may be at level 5 or above (i.e. 50% of 240); d) Honours degree: 180 credits, a minimum of 120 credits at level 6 must be studied at the College (i.e. 50% of 360); e) Graduate Diplomas (Grad Dip) : 50% of the total credit required (i.e. 45 credits for 90 credit awards or 60 credits for 120 credit awards); f) Postgraduate Diploma (PG Dip): 60 credits (i.e. 50% of 120); g) Masters programme: 60 credits (i.e. 33.3% of 180) APL credits may not be awarded to students studying for a Certificate of Continuing Education (Cert CE), Graduate Certificate (Grad Cert) (Grad Cert) or Postgraduate Certificate (PG Cert) In addition to credit, a specific result may be recorded for a module, in accordance with the College Policy on Accredited Prior Learning APL credits may count towards the number of credits needed for the award. However, they may normally only count towards the classification if the credit is derived from study within the University of London. Where appropriate, an alternative method of deriving the degree classification for students including APL credits within their assessment profile will be approved by the relevant 4 All credits accumulated on programmes at the College may be transferred to other programmes at the discretion of the relevant admissions tutor, subject to the provisions of the College Policy for the Assessment of Prior Learning. 5 See regulations 35-56, Conferment of Awards. 6 i.e. if a student has taken an equivalent module at another University of London College and gained a mark, the examination board may wish to use that actual mark towards the final classification.
12 Regulations for Taught Programmes of Study 2015/16 12 College Board of Examiners or nominated Sub-Board upon registration of the student A student who joins a programme part-way through may only be awarded credit for specific modules on their new programme of study where those modules form part of that programme of study Period of Student Registration 3.1. The individual programme regulations may specify a minimum period of registration on the programme Credit awarded towards an undergraduate award will normally count towards that award for a period of seven years from the date of the award of the credit unless otherwise specified in the programme regulations for the award in question. Credit awarded towards a postgraduate award will normally count towards that award for a period of five years from the date of the award of that credit unless otherwise specified in the regulations for the award in question. Where any credit awarded towards a degree is judged by the relevant Subboard of Examiners to have lapsed then the Sub-board of Examiners will normally consider that the maximum period of registration has been exceeded and registration on the programme will be terminated The minimum period of study in the College for any student transferring onto an undergraduate degree will normally be not less than two years full-time (or the part-time equivalent); and in no case will the minimum period be less than one year full-time (or the part-time equivalent), that year being the final year of the degree programme Interruption of Studies 4.1. Students may spend a maximum of two years during their programme on Break in Study status, in accordance with the College Break in Study Taught Students Policy. Students who do not re-enrol by the end of this period will be considered to have withdrawn from the programme of study, and their registration will be terminated Students may undertake reassessments during a Break in Study but may not re-take a module or attempt a module for the first time.
13 Regulations for Taught Programmes of Study 2015/ Enrolment 5.1. All students must enrol at the start of their first year of the programme, and at the start of each subsequent academic year for the duration of their registration on the programme (not including any period covered by an approved break in study). All students must abide by the enrolment procedure published by the College and must enrol to the satisfaction of the College Students who fail to complete enrolment for each academic year of their programme will be considered to have withdrawn, and their registration will be terminated Each student s academic progress will be reviewed annually and a decision will be made, in consultation with the appropriate Sub-board of Examiners or delegated body, as to whether admission to the next year of the programme of study will be offered or not. Such decisions will take into account the student s performance in prescribed assessments and other relevant aspects of academic performance Module Registration 6.1. Awards may only be made to students who have completed the appropriate modules for the programme, as specified in the relevant programme specification. Students are responsible for ensuring that they have registered for the correct modules each year Withdrawal from a Programme of Study 7.1. A student who withdraws from a programme of study at the College ceases immediately to be a registered student at the college A student who withdraws before completing the target award may be offered an intermediate award at the discretion of the College Board of Examiners. 8 7 See also the College Policy on the Termination of Registration of a Student. 8 A student should request this in writing to the Registry. It will not normally be awarded automatically.
14 Regulations for Taught Programmes of Study 2015/ Supplementary Modules 8.1. A registered student may be permitted, at the discretion of the College, to take supplementary modules. Students who are successful in these examinations may apply to the College for a transcript giving details of the supplementary modules in which they have satisfied the examiners and their value in credits. No field of study or Honours classification will be awarded. Neither will the supplementary modules affect in any way any classification of honours in any degree awarded previously Progression from One Year of Study to Another 9.1. At the end of each academic year students will: (i) be eligible to progress in their studies or; (ii) not be eligible to progress in their studies but will be offered the possibility of repeating those elements required in order to progress or (iii) not be eligible to be assessed further and therefore have their registration terminated The specific requirements for progression on any programme will be published in the relevant programme specification Progression from Foundation Degree to an Honours Degree All Foundation degree programmes will be designed so that any candidate, who is awarded a Foundation degree, may be admitted to complete a specified cognate Honours degree programme with a further period of study. Holders of Foundation degrees may also be considered for admission to other Honours degree programmes.
15 Regulations for Taught Programmes of Study 2015/16 15 Part Two: Structure and Framework General Structure and Framework Programme and module specific requirements will be outlined in the appropriate programme and module specifications. Programme and module specifications may not be altered for the current academic session once teaching of the relevant programme / module has commenced unless all students have been consulted and none has indicated an objection All modules must be assigned a credit value. Modules may only be offered in half (15 credits), single (30 credits), double (60 credits) or exceptionally quadruple sizes 9 (120 credits). No other size of module will be permitted All modules will be assigned a numerical value designating the level of study in accordance with the Quality Assurance Agency s Framework for Higher Education Qualifications Where a module specification indicates that a module has pre-requisite modules, students will normally be required to have passed the pre-requisite module before registering for the module concerned Where a programme specification indicates that any given module is a core module then that module must be passed in order for the relevant award to be conferred on to the student. All core modules must be passed and no compensation (see regulation 24.0 Compensated Fail and Awards) may be awarded for a core module with the exception of core modules on the LLB programme where up to 30 credits may be compensated at the discretion of the Sub-board of Examiners Where a programme specification indicates that any given module is compulsory, then that module must be undertaken as part of the programme. The individual programme specification may stipulate the minimum achievement that must be reached in one or all of its compulsory modules in order for the relevant award to be made Where a programme specification indicates that a group of modules is optional then students may choose a stipulated number of these modules as part of their programme of study. 9 Quadruple modules will normally only be the dissertation element of approved MRes programmes.
16 Regulations for Taught Programmes of Study 2015/ Where a programme specification indicates that a number of elective modules may be chosen as part of the programme of study then students may replace an optional module with a module from another programme subject to approval by the programme director and availability of the elective module in question At the discretion of the programme leader an undergraduate student may enrol on modules offered by other Colleges and Institutes of the University of London (intercollegiate study). Overall module results for no more than 50% of the credits taken through intercollegiate study may be counted towards a degree classification Any student awarded a foundation degree who subsequently transfers on to, and qualifies for an Honours degree shall retain both awards A minimum overall module result of 40% for an undergraduate module and 50% for a postgraduate module must be achieved for the module to be passed. Modules studied at level 6 as part of a postgraduate programme of study also require a minimum overall module result of 50% to be achieved for the module to be passed Additionally a minimum level of achievement in any or all of the assessed elements within the prescribed assessment for the module may be required. These requirements will be published in the relevant module specification Credit for a module irrespective of the value cannot be divided. A student must therefore satisfy the examiners for the whole module in order to be awarded credit for that module Credits awarded for a module may normally only contribute towards one award, unless that credit has been considered as accredited prior learning (see regulation 2.0) Length of Programme An approved programme of study for a foundation degree must extend over two academic years of full-time study or its equivalent in part-time study An approved programme of study for a BA, BSc or LLB degree must extend over not less than three academic years. 10 See also the College Policy on Intercollegiate study.
17 Regulations for Taught Programmes of Study 2015/ An approved programme of study for a postgraduate degree must extend over not less than one academic year A minimum length of the period of study for a programme may be prescribed in the relevant individual programme specification. The College may require individual students to pursue the programme for a period longer than the minimum period prescribed in the programme specification. The College will determine, subject to the provisions of the individual programme specification, the methods by which the student is examined All taught programmes comprise a number of prescribed modules for which credit is awarded when the module is passed. 11 A specified number of credits must be achieved to be eligible for an award for a given programme Programmes of study will vary in the number of modules required at each level; subject to the following constraints: a) For a Foundation Degree, 240 credits will be taken, of which at least 210 credits will be at Level 4 or above and at least 90 credits will be at Level 5 or above. b) For an Honours Degree, 360 credits will be taken, of which no more than 120 credits may be at Level 4 and no less than 120 credits may be at Level 6 or above. c) All Masters Degrees will contain 180 credits, normally including a dissertation double module. Any postgraduate award above Postgraduate Certificate may include no more than one Level 6 module (30 credits) in the total credits considered for the award. d) An MRes degree will normally include research methods and dissertation core modules to the value of 120 credits. The research methods and dissertation may be one combined 120 credit module or a number of distinct research methods modules and a dissertation module totalling 120 credits. The remaining 60 credits of the overall 180 credits required may be subject specific A programme of study will lead to a target award but may incorporate a number of intermediate awards. Intermediate awards will normally only be made to students withdrawing or being terminated from the programme before 11 See also regulations 24.0 Compensated Fail and Awards.
18 Regulations for Taught Programmes of Study 2015/16 18 they have reached the minimum standard for the target award (see also regulations 35-42, Conferment of Awards) Individual programme specifications will state the required number of credits at each level in order to receive the named award for that programme. The programme specification will also state the modules that must be studied for the award and will state whether these modules are core, compulsory, option or elective Students Registered for Undergraduate Degrees of the University Undertaking Study Elsewhere The College may permit a student to spend no more than one year of his/her programme, other than the first year, in another institution of University status in the United Kingdom or abroad and may exempt him/her from the University of London modules that would have been taken in that year or part thereof provided: (i) that the institution has been approved for this purpose by the Academic Board; and, (ii) that in the opinion of the Sub-board of Examiners with responsibility for the programme that the student is registered to, the study carried out in that institution forms a coherent whole with the remainder of the programme; and, (iii) that any arrangements for the assessment of the student s performance in respect of the modules followed at that institution to be accepted in lieu of the prescribed University of London modules have been approved for this purpose by the relevant College Board of Examiners Credits and exemptions from modules otherwise required on programmes of study may be granted by College Boards of Examiners, or their nominated body, in respect of study taken at institutions other than the University of London, but shall be subject to the following: (i) a maximum exemption from modules to the values, in regulation 12.6, from those elements of the assessment which the student would have taken in their normal programme during the year or part thereof (s)he spent at another institution; and,
19 Regulations for Taught Programmes of Study 2015/16 19 (ii) the requirement that the standard attained by the student meets the normal requirements of their programme as outlined in the programme specification The relevant Sub-board of Examiners will determine what marks or grades (if any) will be credited to the student by virtue of the assessment made in lieu of the prescribed programme assessment Awards The College may confer the following awards: (i) Certificate of Continuing Education (Cert CE) 13 (ii) Certificate of Higher Education (Cert HE) (iii) Diploma of Higher Education (Dip HE) (iv) Foundation Degree (FD) (v) Pass Degree (vi) Bachelor of Arts (BA) with Honours (vii) Bachelor of Science (BSc) with Honours (viii) Bachelor of Economics (BSc Econ) with Honours (ix) Bachelor of Laws (LLB) with Honours (x) Graduate Diploma (Grad Dip) (xi) Graduate Certificate (Grad Cert) (xii) Postgraduate Certificate (PG Cert) (xiii) Postgraduate Diploma (PG Dip) 12 See also University regulation 1 and the QAA Framework for Higher Education Qualifications.
20 Regulations for Taught Programmes of Study 2015/16 20 (xiv) Master of Arts (MA) (xv) Master of Science (MSc) (xvi) Master of Laws (LLM) (xvii) Master of Fine Art (MFA) (xviii) Master of Research (MRes) (xix) Certificate in Professional Education (Postgraduate) Note that this is a Birkbeck College award and not a University of London award.
21 Regulations for Taught Programmes of Study 2015/16 21 Part Three: Assessment General The individual element marks and overall module result of any module can only be approved by a Sub-board of Examiners or exceptionally the Chair of the Sub-Board on behalf of that Sub-Board The pass mark for all elements of assessment on programmes at undergraduate level is 40% The pass mark for all elements of assessment on programmes at postgraduate level is 50%. 15, A student will be deemed to have attempted a module if they have registered for that module and not submitted any written notification to the College indicating withdrawal from the module or programme by the relevant published deadlines If a student attempts a module but does not submit any work for the appropriate assessment as outlined in the module specification for that module, and does not have an application for mitigating circumstances accepted by the Sub-board of Examiners (see regulation 29 Deferral) they will be deemed to have failed the module and to have used up one attempt at the assessment(s) for the module. A result of 0 will be recorded for that module Coursework and Examinations The assessment requirements for any module will consist of one or more elements of assessment. An element of assessment may be any type of assessment method as deemed appropriate by the College and approved during the approval of the module and/or programme Students must adhere to the prescribed assessment requirements for each individual element that they undertake, as outlined in the relevant module specification. This includes attendance at all prescribed assessment and 14 The marks for all elements of assessment (including reassessments) must be reported on a scale of and to the nearest whole number, except for those modules where the result should be reported as simply either pass or fail. 15 For detailed guidance on the recording of module results on the SITS database please see the relevant SITS manual, available from the Business Systems team within the Planning Unit. 16 The pass mark for elements of assessment of level 6 modules taken as part of a postgraduate programme of study is 50%.
22 Regulations for Taught Programmes of Study 2015/16 22 submission of elements for assessment by published deadlines. Failure to submit or attend assessment to the satisfaction of the College will result in the failure of the individual assessment. A mark of 0 will be normally recorded for that element in these circumstances Students must, at the request of the College submit their work to any Collegeapproved plagiarism detection service. A deadline for this submission may also be set by the relevant Sub-board of Examiners. All assessment will be subject to the College Policy on Assessment Offences Marking and Moderation and External Scrutiny The marking and moderation of all assessment will be governed by College policy on Marking and Moderation, College guidance on the operation of Sub- Boards of Examiners and the College policy and Guidance on the role of External and Intercollegiate Examiners The selection, appointment, and role of External Examiners will be governed by the College Policy and Guidance on the role of External and Intercollegiate Examiners Examinations At any examination in which there is a practical examination in any experimental science subject, a candidate must satisfy the examiners in both the practical and written parts of the examination All answers to examination questions must be written in English unless instructions are given to the contrary Candidates must not remove any examination script(s) (whether completed or not) from an examination room Candidates at any examination by written papers taken under supervision and within a defined time limit or at any practical, oral or similar examination are permitted to use only such books, notes, instruments or other materials or aids as are specifically permitted by the appropriate authority for the examination in question. No stationery is permitted in examinations other than approved 17 It is the student s responsibility to ensure that work is submitted by the published deadlines and in accordance with the published system. Students must check with the Department and/or School in advance of the deadline if they are unsure of the correct procedure for submission of work.
23 Regulations for Taught Programmes of Study 2015/16 23 examination stationery, which should be used for any rough notes and then crossed through where such notes are not to be submitted for assessment Where candidates are permitted to use their own electronic calculators at examinations, the machine to be used must be of the hand-held type, quiet in operation and compact, and must have its own power supply. Candidates are entirely responsible for ensuring that their machines are in working order for their examinations and for providing in advance for alternative means of calculating in the event of the calculator failing during the examination. When candidates use electronic calculators at examinations they must state clearly on their examination scripts the name and type of machine use. The unauthorised use of material stored in a pre-programmable memory will constitute an assessment offence Except as provided in regulation 18.4 above, no books, notes, instruments,including wearable technology (such as smart watches) capable of displaying or receiving data, other materials or aids whatsoever may be introduced into an examination room, other than to an area of the room designated for the purpose of storing such materials or aids, or be handled or consulted during an examination. Any such materials or aids in the possession of the candidate on entry to the examination room must be deposited immediately with the Invigilator Any unauthorised materials or aids introduced by a candidate into an examination room must upon request be surrendered to the Invigilator. Any aids so surrendered may be handed over by the Invigilator to the College which may make copies thereof, and the original aids (together with all such copies) may be retained by the College at its absolute discretion Candidates must not, unless expressly so authorised, pass any information from one to another during an examination. Candidates may not act in collusion with another candidate or other person or copy from another candidate or engage in any similar activity At any examination by written papers taken under supervision or where the regulations for any qualification provide for part of an examination to consist of take-away papers, essays or other work written in a candidate s own time, coursework assessment or any similar form of test, the work submitted by the candidate must be his/her own and any quotation from the published or unpublished works of other persons must be duly acknowledged.
24 Regulations for Taught Programmes of Study 2015/ Candidates may not obtain, or attempt to obtain, access to examination papers prior to the start of the examination, unless expressly authorized to do so Candidates may not copy, or attempt to copy, the work of another candidate during an examination, whether by looking at what they have written or are writing, or by asking them for information, in whatever form Candidates may not attempt to tamper with examination scripts or coursework after they have been relinquished Candidates may not attempt to add to or amend examination scripts after they have been instructed to cease writing during or at the end of an examination Failure to observe any of the provisions of regulations above will constitute an assessment offence. The procedures for investigating suspected assessment offences including the penalties that may be awarded are detailed in the College Policy on Assessment Offences Examination Arrangements and Reasonable Adjustments in Respect of Disability or Personalised Examination Provision (PEP) At the discretion of the College appropriate alternative assessment arrangements may be made for a candidate who is severely ill or otherwise disabled to take his/her examination The procedure for applying for such arrangements and for their approval is defined in the College Procedures for Determining Special Examination Arrangements Students who request such arrangements, but who do not attend the examination are liable for any academic penalty that may be applied for nonattendance at or non-submission of assessment (see regulation 15.5) 18 Applications for alternative arrangements for assessment should be made to the College as early as possible after registration and must reach the Examinations Officer in the Registry no later than six weeks before the date of the candidate s first examinations test. Applications received after this date will only be considered for cases of sudden illness or accidental injury.
25 Regulations for Taught Programmes of Study 2015/ Late Submission of Assessment Any piece of assessment that is submitted late and for which no application for consideration of mitigating circumstances has been accepted will be awarded a mark of no more than 40% (undergraduate modules) or no more than 50% (postgraduate modules). Where an application for consideration of mitigating circumstances is accepted, the relevant Sub-board of Examiners may, at its discretion, consider the work as if it had been submitted by the appropriate deadline Where an assessment has not been submitted or attended and no application for consideration of mitigating circumstances has been accepted a mark of 0 will be awarded Passing a Module If a student fails to achieve an overall pass in a module (as defined in the relevant module specification) the Sub-board of Examiners or nominated committee may decide at its discretion (subject to regulations ) to allow the student to either: (i) be reassessed in one or more of the elements of assessment for the module by a date the Sub-board of Examiners or nominated committee will set (a student will not normally be reassessed in an element of the module in which they have already achieved a pass); or, (ii) re-take the entire module (i.e. re-attend all lectures and seminars AND reattempt all elements of the assessment) Reassessment, as defined in regulation 22.0 may take the same format as the original assessment of the element in question, or may take an alternative format at the discretion of the relevant Sub-board of Examiners At undergraduate level, students will be offered three attempts at passing any element (other than where an assessment offences panel has decreed otherwise), including a maximum of one reassessment opportunity At postgraduate level, students will be offered two attempts at passing any element 20 (other than where an assessment offences panel has decreed otherwise). 19 See also regulation 29, Deferral in the Whole Module, the College Policy on Mitigating Circumstances and the College Policy on Late Submission of Coursework.
26 Regulations for Taught Programmes of Study 2015/ Reassessment The Sub-board of Examiners or nominated committee has the final decision on whether to allow a student to be reassessed in any element of a module A student may be eligible for reassessment in one or all of the elements of a module that they have not previously passed, at the discretion of the relevant Sub-board of Examiners or nominated committee, subject to regulations 21.3 and If a module contains more than one element of assessment, a student will not normally have to be reassessed in an element in which they have already achieved a pass Any student who is offered reassessment but who does not take up the offer will retain the fail mark originally recorded for the element and the overall module result Reassessment is not compulsory. However, students who do not take up the offer of reassessment or fail the reassessment will be required to do one of the following: (i) re-take the module (obligatory if the failed reassessment is part of a core module with the exception of core modules on the LLB programme where students may be re-assessed or carry the module as a compensated fail at the discretion of the Sub-board of Examiners); (ii) attempt an alternative module if the module is no longer available; (iii) include the module as a compensated fail in their profile towards their award (see regulations 24.0 Compensated Fail and Awards) Any element of assessment that is submitted as a reassessment and for which no application for consideration of mitigating circumstances has been 20 If a student has exhausted all attempts at achieving a pass in a core module they would normally be excluded from the programme and College (see regulation 52.1, Regulations for Excluding and Terminating a Student s Registration from a Taught Programme on Academic Grounds). 21 Reassessment in one or all elements of a module does not normally involve re-registering for the module or attendance.
27 Regulations for Taught Programmes of Study 2015/16 27 accepted will be awarded a mark of no more than 40% (undergraduate modules) or no more than 50% (postgraduate modules). Where an application for consideration of mitigating circumstances is accepted, and a deferral awarded by the sub-board (see Reg 29.0) the work may be submitted without penalty and the reassessment will not be capped at the pass mark Any module taken as a re-take will not be capped at the pass mark Timing and Format of Reassessment The relevant Sub-board of Examiners or nominated committee will determine and approve the timing and format of the reassessment that will take place. This will be either: (i) at the next normal assessment opportunity (i.e. when the module next operates); or (ii) as a reassessment before the start of the following academic year (usually between June and September). In this instance the Subboard of Examiners or nominated committee may at their discretion permit the use of an alternative form of assessment to that originally used for the module. 22,23, Compensated Fail and Awards Where a student has achieved a result of 30-39% (undergraduate, other than the LLB), 35-39% (LLB) or 40-49% (postgraduate), the Sub-board of Examiners may, at its discretion, offer a compensated fail. A compensated fail may not be awarded for a core module with the exception of core modules on the LLB programme where up to 30 credits may be compensated at the discretion of the Sub-board of Examiners. Where a student has not exhausted the prescribed number of attempts at that module the student may reject the offer of a compensated fail and seek to pass the module at the next available 22 For example, the Sub-board of Examiners may decide that the reassessment requirement for a failed examination can be met by the submission of one or more pieces of coursework, oral examination or other form of assessment. 23 Some modules will only be reassessed at the next normal opportunity as alternative forms of assessment may be neither practical, appropriate or fulfill the learning outcomes of the element or module in question. 24 The relevant Departmental Office will co-ordinate the arrangements for any reassessment (except the planning and operation of any formal examinations) and must notify the students of the new date for the submission of coursework for any reassessment.
28 Regulations for Taught Programmes of Study 2015/16 28 opportunity; any offer of a compensated fail will lapse once a further assessment is attempted, although Sub-Boards of Examiners may repeat the offer if the student does not subsequently pass the module, at their discretion A student may elect to include a number of Compensated Fail credits as part of a foundation degree, honours degree and masters degree programme and still be entitled to the award (see regulations ) The maximum number of compensated fail credits that may be included towards an award is as follows: Foundation Degree 30 credits BA & BSc 60 credits LLB 30 credits LLM, MFA, MSc & MA 30 credits MRes No compensation Subsidiary awards (Cert HE, Dip HE, Cert CE, Graduate Cert, Graduate Dip, PG Cert, PG Dip) No compensation Where more than 30 credits is being awarded, no more than 30 credits at any one level may be compensated. e.g. BA & BSc Where a student has accepted the award of a compensated fail, and progressed to the next year of academic study, they may not rescind this acceptance and attempt any further assessment at that module Where a student has exhausted all attempts at a module and has not passed that module, and has not been offered and accepted the offer of a compensated fail then the Sub-board of Examiners will award a fail for the module Failure of a Module If a student fails to achieve an overall result of 30% (for undergraduate programmes), or 40% (for postgraduate) or above in any module, and is not
29 Regulations for Taught Programmes of Study 2015/16 29 awarded a compensated fail for that module, then they will be deemed to have failed that module. This means that: (i) the module may not count towards the minimum number of credits to be passed or compensated at any level and; (ii) the module will count as an attempt towards the maximum number of attempts at the assessment(s) permitted to pass the module. (iii) the student will have to be reassessed or re-take the module in order to achieve a pass or compensated fail in that module Re-take of a Module If a student re-takes (i.e. repeats all assessments with attendance) a module, as required by the Sub-board of Examiners, the student must re-register for and attend the module and complete all assessments. This applies regardless of the marks the student achieved in any element of assessment at the previous attempt The maximum overall module result for any re-taken module will be 100% Alternative Modules In the event that a failed core or compulsory module is no longer available the student must attempt an alternative module determined by the relevant Subboard of Examiners Where an optional module has been failed the student may attempt an alternative module on approval from the relevant Sub-board of Examiners. 25, Where an alternative module is attempted the student will have only the same number of attempts to pass the module as would have applied if the original module was available Students would normally re-take the original option module unless it is no longer running or the School agrees that an alternative option is appropriate. 26 The Chairman of the relevant Sub-board of Examiners or nominated committee will normally approve the alternative module by chair s action, which will be reported to the next available meeting of the Sub-board of Examiners or nominated committee.
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