Vital Information First-Year Students

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1 Vital Information First-Year Students Contents: Things to Do Now 1 Cost/Billing/Payment Options 1 Releasing Information to Parents 2 Tiger Bucks/Card 2 Financial Aid and Scholarships 2 New Student Orientation 3 Parent and Family Orientation 3 Welcome Week Reading TUgether Selection 3 Proficiency Exams 3 AP, IB, Dual-College Credit 3 Choosing Your Meal Plan 4 Mailing Packages 4 Reading TUgether Keynote Lecture 4 Residence Halls and Roommate Assignments 4 Housing Form FAQs 4 Required First-Year Courses 5 Readings from Western Cultures 5 Writing Workshop / First-Year Seminar 5 Registering for Required Courses 5 Academic Advising 5 The Plunge Disability Student Services 6 Submitting High School Transcripts 6 Academic Honor Code 6 Required Health Records & Proof of Health Insurance 6 Mandatory Meningitis Vaccine 7 New Student Summer Checklist 7 Questions? Contact Us. 7 Trinity University User Account Info 8 Welcome to Trinity! Trinity s staff and faculty offer a warm welcome to the Class of 2018, and we look forward to seeing you on campus this August. We encourage you to read through this guide carefully for step-by-step instructions for becoming a Trinity first-year student. Things to Do Now (or Very Soon) 1. Locate your Trinity ID number and password on the enclosed letter, and save it where you ll be able to easily find it in the future. 2. Look for an with your Trinity username. It is sent separately for security reasons. 3. Register in Trinity s password manager to update your temporary password and update your Trinity University (Tmail) password separately. See Page 8 for more information. 4. Review the information on housing and required courses on pages 4 and 5 of this newsletter. Several classes have a housing component associated with them, so you should know your options before submitting your Housing Form. 5. Submit your online Housing Form. It s due May 15. To review housing options, check out page Submit the online Meal Plan Form available online by May 15. For more information see page All students are required to get the mandatory bacterial meningitis vaccine at least 10 days before classes begin, as required by the state of Texas. For more information see page Visit new.trinity.edu/vitalinfo for links to forms, campus news updates, and more information throughout the summer. Costs/Billing/Tuition Payment Options COSTS: The estimated expenses for the School year (before any financial aid funding is subtracted): Tuition (12 18 credits) $36,214 Living Allowance $11,936 Books & Supplies Allowance $1,000 Personal & Transportation Allowance $1,400 Total Cost of Attendance $50,550 BILLING: Trinity has an E-Bill/E-Pay system and does not mail hard copies of bills. Instead, all statements are posted electronically. New students should look for a welcome packet in the mail around mid-may; it will outline our electronic billing process. In mid-july, students will receive a message at their Trinity account when their fall statement has been posted. Students must give prior authorization to their parents or other parties to allow them to receive billing notification s, view electronic statements, and to be able to pay invoices online, and view the 1098-T. This is a separate step from completing and submitting the Student Consent to Release Educational Records Form. To authorize parents or other users, students should log into Trinity s E-Bill/E-Pay system at https://payonline.trinity.edu with the same username and password used for your Trinity services. (See page 8 for instructions on updating your password) On the E-Bill/E-Pay My Account screen, click the Authorized Users tab, and then click Add an Authorized User. Trinity University TRINITY 1

2 Vital Information First-Year Students Releasing Information to Parents The federal Family Educational Rights and Privacy Act (FERPA) dictates that Trinity University cannot release grades, advising information, or financial aid, student accounts or billing records to anyone other than the student, unless he or she files a Student Consent to Release Educational Records Form. A copy of the form is included in this packet. If parents would like to request information directly from the University, we must have this form on file. Additionally, a one-time written request must be submitted for all grade reports. For more detailed information please visit, https://web.trinity.edu/x266.xml. Tiger Bucks/Card Your Tiger Card is your student ID card, which accesses your meal plan, serves as an electronic key to your residence hall, and is a debit card for your Tiger Bucks account. Tiger Bucks accounts are pre-paid funds that may be used on campus. Additionally, many off-campus shops also accept Tiger Bucks look for the Tiger Bucks Accepted Here signs at popular restaurants and businesses. For a complete list, check out To activate your Tiger Bucks account, please indicate the amount you d like to deposit on the card, and the charge will be added to your semester bill. Additional amounts may be deposited online using a major credit card. 2 Enter the address of the person you wish to authorize, answer the three questions, and then click Add User at the bottom. The next screen will display the Agreement to Add Authorized User. If you agree to the terms, check the I Agree box and continue. The following screen will reflect your newly authorized user and allow you to add additional ones. Your authorized user(s) will receive messages telling them that you have completed this process. PAYMENT: You may pay online with a free electronic check or a credit card (MasterCard, Discover, and American Express, subject to a 2.75% convenience fee). Please have all External Scholarship checks mailed to the Office of Financial Aid at One Trinity Place,. Do NOT mail External Scholarship checks to the Student Accounts P.O. Box address. Online payment is preferred and available at https://payonline.trinity.edu. Trinity also accepts mailed checks, money orders, and bank wires. Payment for the first semester is due in August Failure to pay your balance owed may result in a registration hold and/ or late fee. To finance your out-of-pocket college expenses, you may sign up for Trinity s no-interest monthly installment program. If you are interested in the Trinity payment plan, you may enroll online. Please look for more information in the welcome packet you will receive in mid-may. You will be able to enroll in the fall 2014 payment plan the day your fall 2014 statement is posted online, in July. For additional information on costs, billing, and e-refunds go to or Financial Aid and Scholarships Your fall 2014 statement will reflect your fall charges on the date the statement is processed. Your tuition charge will be an estimated amount (based on 12 to 18 hrs.), as you will not actually register until August. Merit scholarships and need-based grants will appear on your online statement as a projected credit toward tuition, but federal work-study awards will not since the recipients of this type of aid are paid directly every two weeks if they perform the work. External scholarships will not appear as credits until the funds are received by the Office of Financial Aid. The semester totals for most loans will either be listed as a credit or an anticipated credit, provided that you have completed the loan requirements with the Office of Financial Aid and the Business Office. Some loans, including Direct PLUS, require a credit check and will not appear on your statement as anticipated aid until they are approved by the lender. Origination fees are sometimes deducted from loan proceeds prior to disbursement, and this will be reflected on the loan amount listed on your online bill. Assistance from sources other than Trinity, such as scholarships or educational benefits, must be reported to the Office of Financial Aid as soon as possible. For more information, please contact the Office of Financial Aid at or (210) New Student Orientation Trinity s New Student Orientation (NSO) is an important week of events designed to get new students acclimated to the academic environment and in tune with campus life. NSO begins on Thursday, August 21, with Residence Hall Move-In and runs through Tuesday, August 26, the day before classes begin. While participation in NSO is mandatory, these six days transcend a checklist of tasks placement exams, advising, and registration. NSO will fully integrate you into our vibrant campus life, providing you with the tools to achieve NSO s theme: Claim Your Education. At Trinity, you are expected to be an active participant in your educational experience, engaging the learning opportunities that exist both within and outside of the classroom, and making your time here both dynamic and personally fulfilling. During NSO, your personal connection to Trinity begins from the moment Team Trinity meets you at your vehicle to help you move into your residence hall. That connection builds with the continuous support and guidance provided by your Resident Mentor and the energy and enthusiasm of the Orientation Team. It culminates during the Tower Climb as you look over the city skyline and shake President Ahlburg s hand. Check out the full NSO schedule at web. first-year-experience/orientation. Parent and Family Orientation The transition to college life involves not only students, but parents and siblings, as well. With that in mind, Trinity offers a Parent & Family Orientation program that begins the afternoon of Move-In Day, Thursday, August 21, and concludes the following morning with a farewell breakfast. The program explores issues that most students and families experience during the first year of college and introduces key resources that are here at Trinity to support students. The complete schedule and information about other parent programs is online at first-year-experience/orientation Welcome Week In conjunction with orientation, Welcome Week is a campus-wide week of events designed to bring the entire Trinity community together. Welcome Week ensures that you get to know students outside of your entering class, connecting you with upper classmen, some of whom were in your shoes just a year ago. Most of the events are social in nature and are highly interactive. Past events have included: a concert, a comedian, a hypnotist, the All Campus Picnic, Taste of Trinity, and Feature at the Fountain, an outdoor movie showcasing a summer hit Reading TUgether Selection Reading TUgether is Trinity s common reading program. It is a required experience for all incoming students, but the entire community students, faculty, staff, and alumni are invited to participate. Reading TUgether has three primary components the book, the annotated bibliography assignment, and the keynote lecture each complementing the others to facilitate a deeper exploration of the book. This year, the selection comes from Pulitzer Prize winning journalist Raymond Bonner. Anatomy of Injustice: A Murder Case Gone Wrong tells the gripping story of a grievously mishandled murder case that put a twenty-three-year-old man on death row. In January 1982, an elderly white widow was found brutally murdered in the small town of Greenwood, South Carolina. Police immediately arrested Edward Lee Elmore, a semi-literate, mentally retarded black man with no previous felony record. His only connection to the victim was having cleaned her gutters and windows, but barely ninety days after the victim s body was found, he was tried, convicted, and sentenced to death. Elmore had been on death row for eleven years when Diana Holt, a young attorney from Houston Texas, first learned of his case. With the exemplary moral commitment that has distinguished his reporting career, Bonner follows Holt s battle to save Elmore s life. According to the New York Times, Anatomy of Injustice is Holt s book more than Elmore s; it chronicles her jour- Proficiency Exams Assessment and placement exams are given in math, chemistry, music, and foreign languages to help determine which course level is appropriate. Only the math test, along with a computer skills assessment test, are required. Both the math and chemistry tests are administered online over the summer. All other exams are offered during orientation, with the exception of the computer skills exam, which is given just after classes begin. Your Academic Advisor will help determine which of the optional exams you should take. Further information on the placements exams, including when and how to take them, will follow in a detailed mailing from Academic Affairs this summer. AP, IB, and Dual-College Credit Both credit earned by examination and through college courses (taken prior to university enrollment) satisfy Trinity degree requirements in the same way as credit earned by passing a course, except that it does not count as being earned in residence. Detailed information is available on Tiger s Lair. 3

3 Vital Information First-Year Students Choosing Your Meal Plan Meal plans are required for all students who live on campus. Several options are available, ranging from light to unlimited. You must choose your plan by submitting our Meal Plan Form by May 15. The form will be available online and will be ed to you. For meal plan details, go to and click on Dining. Mailing Packages You may mail personal belongings to your campus mailbox before Move-In Day. You will receive your campus mailbox number in early July. However, due to limited storage space, the Mail Center asks that packages arrive no earlier than August 1. Once a package has been received and processed by the Mail Center, a notification will be placed in your mailbox and an sent to your Trinity account. 4 ney through the prosecution s omissions, manipulations and deceits to uncover the truth, and, in the process, turns a sad story into an engrossing true-crime tale. Reading TUgether Keynote Lecture Speaker: Diana Holt, LLC Attorney, with special guest Edward Lee Elmore Date: Wednesday, August 27, 2014 Time: 7 p.m. Location: Laurie Auditorium Annotated Bibliography Assignment (incoming students only) In addition to reading the selection, all incoming students will complete an annotated bibliography assignment designed to enrich their reading of the book, as well as provide exposure to information literacy skills that will be critical throughout college. The assignment, due August 1, will have its own website, going live in early summer. Residence Hall and Roommate Assignments The entire Class of 2018 will reside in co-ed first-year residence halls. Please fill out and submit the online Housing Form by May 15. To complete the Housing Form, log in with your Trinity University (TMail) account. You will find several community living options listed, featuring themes designed to enhance, not replace, the traditional residential life experience. The form will take minutes to complete, and we encourage you to submit it as soon as possible. The form will not be submitted until you click Submitted. Your room and roommate assignments will be ed to you in early July. Housing Form FAQs What should I do before I start my Housing Form? Thoroughly read pages 4, 5, & 6 of this guide and the You ve Got Options brochure on the Vital Informaiton website. Roommate and advisor assignments, as well as your required first-year courses, can all be impacted by the way you fill out your Housing Form. How am I matched with a roommate? Roommates and suitemates are matched based on the lifestyle criteria determined from the Housing Form, so it is crucial to answer all questions honestly. We will not make room assignments or changes based on race, religion, ethnicity, nationality, sexual orientation, or other such factors. Who should fill out the housing form? The student should fill out this form, preferably without input from others, to ensure completely honest answers. Can I request a specific roommate or residence hall? To best provide a diverse living environment within our first-year residence halls, we will not accept specific roommate or hall requests. After the first year, students can select their own roommates. What is Academic Affinity housing? These communities are related to specific first-year seminar courses and feature residential programming to enhance the academic experience. This year s courses with Affinity housing options include: HUMA 1600 Hall H.O.P.E. Hall Creativity and Entrepreneurial Behavior Hall Substance-Free Living Hall Information about each Academic Affinity hall will be in the housing form. Academic Affinity housing is limited for students in specialized advising tracks (see Academic Advising on page 6 for information). How do I register for the course that accompanies my Academic Affinity housing? You will be automatically registered for the course if you select the Academic Affinity on your Housing Form. What is Special Interest Housing? This type of housing is not tied to an academic component. We are offering a substance-free special interest housing option for students who desire to live in a community of people who elect to refrain from substance use within the residence halls. While the policies prohibiting smoking in rooms, illegal drugs, and under-age possession and consumption of alcohol are enforced in all residence halls, the use of these substances does occur and can be a significant source of conflict between roommates. I am under 18 years old; can I sign the Board and Residential Agreement online? If you will be 18 by the time you arrive at Trinity, you can complete the Board and Residential Agreement. If not, please print this agreement and have your parent or guardian sign and submit it to the address on the form. I have a disability or special need that should be considered when my housing assignment is made; what should I do? Contact Catherine Morell-Nickle at Trinity s Office of Disability Services for Students, or (210) , to discuss special accommodations available to you. Required First-Year Courses During your first year at Trinity, you must take either the 6-credit Readings from Western Cultures (HUMA 1600) or two 3-credit courses: the First-Year Seminar and the Writing Workshop. See the You ve Got Options link on the Vital Info website for more info. Readings from Western Cultures Trinity s flagship course in the history of Western ideas, known as HUMA 1600, is a rigorous, comprehensive, 6-credit class for first-years that meets five days a week during the fall. It provides a solid foundation for further exploration of the humanities at Trinity. Students may opt to live in the HUMA learning community, which allows for shared study, peer learning, and bonding over philosophical debates. Writing Workshop / First-Year Seminar These two courses help new students develop the skills needed to succeed at Trinity. Most first-years take one course each semester. Writing Workshop: Designed to refine writing skills, this course ensures that students possess the abilities required to maintain college-level work. First-Year Seminar: These seminars introduce students to intellectual discussions on substantive issues and consist of an interdisciplinary examination of one specific topic. A variety of themes are available. A few also have a residency component. Registering for Required Courses Aside from the following exceptions, you will register for fall courses during New Student Orientation. HUMA 1600: Students who decide to take HUMA 1600 must register by May 15, via the Housing Form online. The course is limited to 120 students and will be filled on a firstcome, first-served basis. Those who wish to reside in HUMA Affinity Housing should also indicate that on the Housing Form. Seminars with Affinity Housing: Students who register for Academic Affinity Housing by May 15 via the Housing Form will automatically be enrolled in the associated course. The exception is the Creativity & Entrepreneurial Behavior seminar, which requires a separate application. For details contact Dr. Luis Martinez at By mid-july, half of the first-years who did not register for HUMA 1600 or Academic Affinity housing will be sent the list of fall seminar topics. These students must choose their top three seminar topics, and will then be automatically registered for one of them. Those who were not selected will take the Writing Workshop in the fall and will choose their seminar topic later for the spring semester. If you are chosen for the fall seminar but fail to select your preferred classes, one will be chosen for you. Academic Advising You can expect a letter, , or call from both your Academic Advisor and Resident Mentor during the summer. Your campus room assignment will place you on a hall with a group of first year students who are assigned to one Resident Mentor. This upper classman staff member lives on your hall and serves as a personal and academic support for you and your The Plunge 2014 The San Antonio Plunge is a four-day local mission event from August 17 to 20 that is sponsored by Trinity s Parker Chapel Fellowships. Participants will take up residence in downtown San Antonio, spending their days involved in various mission projects around the city, and their nights in fellowship, reflection, worship, and fun! The Plunge is a way to connect with other first years, meet some veteran students and faculty, and get to know a bit about San Antonio, all within the context of faith, mission, and worship. The Chapel Fellowships are Christian faith groups that meet weekly on campus for worship and fellowship, and host retreats, service initiatives, and other special events. Go to youtu.be/ttcoig2xjs0 to hear participants in Trinity University s San Antonio Plunge initiative celebrate the experience and how it impacts their move into college. Detailed information and a sign-up form is available at The limited spaces will be filled on a first-come, first-served basis. 5

4 Vital Information First-Year Students Disability Services for New Students Before arriving on campus in August, incoming students seeking accommodations for a disability should contact the Office of Disability Services for Students (DSS) and submit the DSS application and appropriate documentation of the disability. All students who wish to register with DSS must meet with the DSS Coordinator, Catherine Morell-Nickle, to determine appropriate accommodations. Students who are on campus this summer should arrange an appointment with DSS at that time. If you will require housing accommodations, you must allow sufficient time for this service to be arranged. Early advising may also be necessary. To request accommodations or obtain more information, contact Catherine Morell-Nickle at or (210) , or visit us online at Submitting High School Transcripts All incoming students must submit their final high school transcript, complete with their date of graduation, to the Office of Admissions by July 1. If your school will not have your transcript completed by this date, you should request that they send it as soon as possible. Students who attended high school abroad must also have a credit evaluation completed by July 1. They should submit their transcript for review of academic equivalency in the United States to one of three firms: AACRAO International Education Services, SpanTran Educational Services, or Josef Silny and Associates. 6 neighbors building a fun, healthy, and respectful residence hall community. The Resident Mentor guides your group through New Student Orientation, assists each student s faculty Advisor, leads the group to planned activities, and accompanies residents through their first registration. Academic Advisors meet with their students prior to registration each semester and at any other time when assistance is needed. They serve as a critical resource in solving academic problems, and they will also help direct you to the appropriate resources on campus, based on your personal interests. Trinity generally assigns faculty Academic Advisors without regard to the entering student s intended major or area of interest, except for those interested in academic disciplines where the coursework is strictly sequenced, including health professions, engineering science, computer science, music, physics, or those who wish to enter the five-year education program. If you have a strong interest in any of these areas, please notify your Advisor as soon as possible. When students declare a major, usually in the spring semester of the second year, they will then be assigned an Advisor from their major department. Academic Honor Code Trinity students assume individual responsibility to uphold the values of honesty, scholarship, and the pursuit of excellence through our Academic Honor Code. This creates an environment that encourages personal responsibility and the free pursuit of knowledge. All first-year students attend an Honor Code Signing Ceremony during orientation. There you will make a pledge that applies to all academic work and will require you to sign every assignment, certifying that you have been honest in your academic endeavors. The 21-student Academic Honor Council oversees the implementation of the Honor Code and responds to infractions by hearing cases and determining sanctions. Required Health Records and Proof of Health Insurance All new students MUST submit by July 1: A health record including a physical exam and immunization records Copy of front and back of personal health insurance card (see waiver instructions) The required forms are included in this packet. Questions regarding these requirements may be directed to Health Services at (210) or When your completed forms have been processed by Health Services, you will receive confirmation to your university account. Bring a copy of this message on Move-In Day as proof of completion of this university requirement. Students participating in intercollegiate sports are not exempt from this university requirement. All students will be billed $1,216, the annual premium for the student health insurance plan. If you have personal health insurance, and don t want the student health insurance plan, you must submit an online waiver request. Directions for submitting the online waiver are available on the Health Services website at edu/x6231.xml on the right side pnael of the page. Please note that waivers will not be accepted and the charge will not be removed from the student account after Add/Drop ends on September 4. Details about the student health insurance plan are available on the website at Student who plan to be covered by this insurance may enroll online now to ensure that they can access benefits when the policy term begins on August 10. The premium will be included on your Trinity University billing statement this fall. The bacterial meningitis vaccine is required of all students by August 17. See the next page for important details. Mandatory Meningitis Vaccine Texas law requires ALL new students to have received the meningococcal vaccine at least 10 days before classes begin and within the five years preceding the first day of classes. To meet this requirement the student must be vaccinated by August 17. Failure to submit this information may interfere with class registration. Please consult your healthcare provider to determine if a booster is necessary. The date for this vaccine must be included in your Health Record with either an official copy of your vaccine record or the signature of the healthcare provider verifying immunizations. International students should consult their healthcare provider for this vaccine. The bacterial meningitis vaccine is not the only immunization required for students living on campus. The Health Record Form, found in your packet, will provide information about other required vaccinations. You may also obtain a copy of the Health Record Form on the Health Services website at edu/x6236.xml. Questions regarding immunization requirements may be directed to Health Services at (210) Questions? The Office of Admissions, # TRINITY The Office of Financial Aid TRINITY Residential Life Office, # Health Services, # New Student Summer Check List: Complete Housing Form by May 15 Complete Meal Plan Selection Form by May 15 Submit Health Record Form by July 1 Submit Proof of Insurance by July 1 Submit Final High School Transcript by July 1 Complete and Submit Reading TUgether Annotated Bibliography Assignment by August 1 Complete Math Placement Exam Receive Meningitis Vaccine and Submit Proof of Vaccination by August 17 Begin logging in and checking your Trinity address at tmail.trinity.edu Make Contact With Your Roommate and Suitemates Join the Class of 2017 Facebook Community at apps.facebook.com/trinityuniversity New Student Orientation, # Student Accounts Office Academic Affairs Dean of Students Office, #

5 Trinity University User Acccount Instructions for New Students Updating Your Password You can find your password in the letter in this packet. For security reasons your username and Trinity address have been ed separately to the address we currently have on file for you. If you have not received this information by within two days of receiving this packet, or if you have misplaced it, contact our IT Help Desk at and put New Student Help in the subject line, or call (210) Finding Your Username & Password Your temporay password is listed in the letter enclosed with this packet. For security reasons, your username and Trinity address have been sent to you separately by , using the address we currently have on file for you. Please test your account as soon as you receive all your access information using the information below. 2. Change Your Trinity Network Password You must change your password immediately for security purposes. To change your password, please complete these steps: 1. Go to 2. Click on Enroll 3. Enter your user name and temporary password 4. Answer the security questions 5. Click Next 6. Click Main Menu 7. Scroll down and click on Change 8. Read the guidelines for Trinity Passwords 9. Enter your username and temporary password 10. Enter your new password and confirm In the event you forget your password or get locked out of your account, you will be able to Reset or Unlock it by going to password.trinity.edu and answering your security questions. Note: This is your network password and is completely separate from your Trinity (Tmail) password. 3. Changing Your Trinity (Tmail) Password Your Tmail password is not the same as your Trinity network password, and must be changed using the Account settings at tmail.trinity.edu. You can also access your Trinity through Gmail.com. Once you change your Tmail password, you may complete the housing form online. Visit new.trinity.edu/ vitalinfo for more information. 4. Visit the Vital Information Website When you log on to the Vital Info website, use the tabs to access the housing form, campus news, helpful links, and your personal Trinity account. You may access your Trinity account directly through T-mail, tmail.trinity.edu, or by logging in through Gmail.com. Trinity University TRINITY 8

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