TOWN OF MEREDITH Administrative Services 41 Main Street, Meredith, New Hampshire Telephone (603) Fax (603)

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1 TOWN OF MEREDITH Administrative Services 41 Main Street, Meredith, New Hampshire Telephone (603) Fax (603) REQUEST FOR PROPOSAL 2010 HYDRAULIC MODEL I. General Information: A. The Town of Meredith, NH is accepting sealed bids for the updating and calibration of a hydraulic model of the Town s water distribution system as currently installed. B. Sealed bids must be returned no later than 12:00PM, Wednesday, January 20, 2010 to Administrative Services, Town of Meredith, 41 Main Street, Meredith, NH C. Bids will be opened by the Finance Department at 12:00PM, Wednesday, January 20, D. The contact person for the Town of Meredith is Brian Carroll, Water & Sewer Superintendant at at (603) II. Scope of Work: A. Summary: 1. The Town of Meredith is requesting a proposal from qualified professional engineering firms to provide a current, calibrated hydraulic model of the Town s water distribution system per the specification outlined below. The Town is prepared to provide GIS-defined locations of all nodes in the system, all pipe sizes and fire flow data from all hydrants with differing storage tank levels. The data from the most recent hydraulic model in Haestad Water-CAD may be available to reduce the initial data transfer task but proposals with and without this previous data are being solicited. 2. Upon completion of the work required in this RFP, under a separate contract performed on an hourly-rate basis, analysis of the water distribution system will be required for forecasted future demand. The analysis requested will describe the performance of the distribution system with the expected increased water demand by location in the next 5, 10 and 20 years. The hourly rates for performing this work are requested to be included in this RFP. B. Conditions and Requirements: 1. Haestad WaterCAD data describing the distribution system as of July 2007 may be available. This quotation is requested with and without the availability of this data. 2. The physical system attributes are available from the Town s GIS system. The location of all features in this GIS database has not been verified with actual GPS readings. 3. Performance readings have been recently acquired for all hydrants giving pressure and flow with a variety of recorded storage tank levels and with finished water pumps operating and not operating. 4. The selected firm will provide a single project engineer for the duration of this contract. 5. Completion of this contract is of the greatest urgency. This work has been delayed for months due to other priorities; therefore it is now on the critical path to accomplishing major planning and operational activities in a timely manner. 6. The degree of calibration accuracy of the model which is expected to be achieved will be specified in the bid. 7. The complete, updated database used to run the model will become the property of the Town of Meredith and a copy of which will be delivered to the town in the form of a CD or DVD upon completion of the project. Similarly, the results of any analyses performed after completion of this project will also be the property of the Town. 8. Prior to submitting bids, engineering firms wishing to submit a bid must meet with the Water and Sewer Superintendant to: a. Review all changes that have been made in the distribution system since the last model update and incorporate all pipes with a diameter of 2" or larger, and b. Discuss this RFP to insure complete understanding of its requirements.

2 Page 2 of 5 C. Work to be Accomplished and Deliverables Required: 1. General scope of work. The selected consultant will be expected to provide all engineering services associated with updating the model to accurately describe the distribution system to currently installed condition and calibration of the model to accurately describe its hydraulic performance. Acceptable standards of accuracy are to be defined in the proposal and delivery to those standards in the finished product. 2. The tasks listed below are required contract elements. Consultants may propose amended or additional task assignments as appropriate. The final agreed upon tasks and time schedules will comprise the basis of the approved contract. 3. Specific Tasks a. Hydraulic Model Capabilities 1. The updated model in Haestad Water-CAD will be capable of evaluating and predicting pressure criteria and fire flows throughout the distribution system as currently installed and with predicted improvements and extensions in the distribution system for future demands. Operational improvements will be made to the model based on new operational data, on improved water demand distribution, diurnal pattern assignment, and Hazen-Williams C-factors. b. Model Calibration: 1. The updated hydraulic model will be calibrated to an acceptable level for planning purposes. The calibration process depends on data collection from the distribution system that reflects actual operation that will be used to compare model predictions to field conditions and to adjust model parameters if necessary to better reflect field conditions. 2. Following are the activities that are included in this Task: a. Fire Flow Testing/ Analysis 1. The data from the recent fire flow testing will be reviewed and incorporated if determined to be useful. Additional fire hydrant flow tests will be performed to meet the calibration requirements if required. For hydrant testing, the selected ENGINEER will coordinate with the Town to determine areas of concern (historical low pressures). The Town will supply, place and maintain the calibrated pressure data recorders and flow meters at the recommended hydrant locations. The selected ENGINEER will provide assistance to Town personnel to conduct the initial tests. An initial analysis of the hydrant test information received will determine if additional hydrant testing, not included in this scope, is necessary. The selected ENGINEER will summarize the fire hydrant testing results in a memorandum. 2. Fire flow testing will be used to stress the system and allow the pipe C-values to be calibrated. In addition, this process may identify potentially closed valve locations and incorrect settings in the model. Fire flow calibration will be performed as an iterative, collaborative process wherein as each test is performed, potential model problems will be identified and verified (such as an incorrect diameter that can be cleared up through GIS or as-built research, or a presumed closed valve that is verified in the field), and the test point calibrated to best known conditions at the time of the test Calibration tests will be performed using the steady state evaluation, by comparing static and residual pressure at hydrant location, as well as pressure recordings throughout the system. b. Adjust Model Parameters 1. The Hazen-Williams C factors distribution will be adjusted using the fire flow tests performed in the prior activity. These values will be compared to typically expected values based on pipe age, material, and recommendations will be made for potential adjustment. Based on the results of the hydrant flow test calibration step, it will be determined, with the Town input, whether to continue with recalibration using additional fire flow tests and/or other field data collection efforts. If additional services will be required, they may be negotiated and provided under supplemental authorization to this Work Assignment. 2. Calibration of the hydraulic model will be performed within published industry standards of recorded results of flow and pressure (AWWA Manual 32, "Water Distribution Modeling" First Ed. Haestad, Walski, Chase and Savic).

3 Page 3 of 5 III. Bid Instructions: A. Schedule and Transmission Requirements 1. Please return the bid proposal in a sealed envelope to: Town of Meredith 41 Main Street Meredith, NH Attn: Administrative Services 2. Deadline for submittal: 12:00PM, Wednesday, January 20, Faxed bids will not be accepted. 4. ed Bids will be accepted; must be received no later than the submittal deadline. 5. Bidder must submit (1) one original and (4) four copies of their proposal. 6. Please indicate CLEARLY on front of envelope: BID PROPOSAL FOR RFP HYDRAULIC MODEL UPDATE AND CALIBRATION B. Bid Content Required Elements Bidders may submit a Primary Proposal, an Alternate Proposal or both. 1. Provide tasks specified above using Haestad Water-CAD, machine-readable data from the most recent version of the hydraulic model and with distribution system updates provided by the Town. 2. Provide tasks specified above using Haestad Water-CAD but by creating all the system data from available Town information without the benefit of machine-readable data from the most recent version of the model. 3. Same as Item 1 above but using a different software system than Haestad Water-CAD. 4. Same as Item 2 above but using a different software system than Haestad Water-CAD. 5. Hourly rate for analysis of future demands on the distribution system. Primary Proposal Alternate Proposal 6. Provision to provide the Town of Meredith with a conditional license to the selected software system should Meredith choose to exercise it. 7. Quantified justification for using an alternate system to Haestad WaterCAD. 8. Proposed schedule for project completion. 9. Consulting firm s qualifications to perform the work required in this proposal including agency/organization certifications and a valid New Hampshire professional engineer registration.

4 Page 4 of 5 APPENDIX A The Town of Meredith Indemnification Agreement The following indemnification agreement shall be and is hereby a provision of this contract: The Contractor agrees to protect, defend, indemnify, and hold the Town of Meredith harmless from and against any and all losses, penalties, damages, settlements, costs, changes, professional fees or other expenses or liabilities of every kind and character in connection with or arising directly or indirectly out of this agreement and/or the performance thereof. Without limiting the generality of the foregoing, any and all such claims, etc., relating to personal injury, death, damage to property, defects in materials or workmanship, actual or alleged, or of any other tangible or intangible personal or property right, or any actual or alleged violation of any applicable statute, ordinance, administrative order, rule or regulation, or decree of any court, shall be included in the indemnity hereunder. The Contractor further agrees to investigate, handle, respond to, provide defense for and defend any such expenses related thereto, even if it (claims, etc.) is groundless, false or fraudulent. In any case, the foregoing provisions concerning indemnification shall not be constructed to indemnify the town of Meredith for damage arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of the Town, its officers, agents or employees. This covenant shall survive the termination of this agreement. Agreed upon: Date Company (Contractor) Name Printed/Typed Name of Person Authorized Signatory Authorized Signature Company Address: Phone #: Fax #: Emergency Contact Person: Emergency Contact # s:

5 Page 5 of 5 APPENDIX B Insurance Requirements for Contractor for the Town of Meredith, NH Name of Contractor: Name of Insurance Company(s): Policy Number(s): General Liability: General Aggregate $1,000, Commercial General Liability - Products Completion Occurrence Operations Aggregate $1,000, Comprehensive Form Personal & Advertising Injury $ 300, Premises/Operation Contractual Independent Contractors Each Occurrence $1,000, Board Form Property Damage Personal Injury Fire Damage $ 50, (Any one fire) Automobile/Equipment Liability: (x) Any Auto (x) Any Hired Auto (x) Non-Owned Auto (x) Any Equipment (x) Any Hired Equipment (x) Any Non-Owned Equipment Worker s Compensation/Employee s Liability: NH Statutory Provisions Coverage-Employee bodily injury by accident, disease and policy limit. Other: The Town of Meredith shall be named as additional insured and certificate holder while transporting Meredith materials or property.

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