Request for Proposal/Quotation For Cowley County Network and SAN Expansion

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1 Request for Proposal/Quotation Cowley County MIS-GIS 311 East 9 th Ave, Winfield, KS 67156

2 Request for Proposal P a g e 2 Table of Contents Confidentiality Statement... 3 Submission Details... 3 Submission Deadlines... 3 Submission Delivery Address... 4 Submission Questions and Clarifications... 4 Introduction and Executive Summary... 4 Business Overview & Background... 4 Detailed Specifications... 5 Terms and Conditions... 6 Selection Criteria... 6

3 Request for Proposal P a g e 3 Confidentiality Statement This document, and any attachments thereto, regardless of form or medium, is intended only for use by the addressee(s) and may contain legally privileged and/or confidential, copyrighted, trademarked, patented or otherwise restricted information viewable by the intended recipient only. If you are not the intended recipient of this document (or the person responsible for delivering this document to the intended recipient), you are hereby notified that any dissemination, distribution, printing or copying of this document, and any attachment thereto, is strictly prohibited and violation of this condition may infringe upon copyright, trademark, patent, or other laws protecting proprietary and, or, intellectual property. In no event shall this document be delivered to anyone other than the intended recipient or original sender and violation may be considered a breach of law fully punishable by various domestic and international courts. If you have received this document in error, please respond to the originator of this message or him/her at the address below and permanently delete and/or shred the original and any copies and any electronic form this document, and any attachments thereto and do not disseminate further. Thank you for your consideration, Cowley County MIS-GIS. Please respond to with any questions or concerns. Where no notice is given, all information contained herein is Copyright Submission Details Submission Deadlines All submissions for responding to this request must be submitted via to with the subject line Cowley County Network and SAN Expansion more stated below, no later than: Friday, February 14 th, 2014 No later than 5:00pm CST

4 Request for Proposal P a g e 4 Submission Delivery Address The delivery address to be used for all submissions is: Lucas Goff MIS-GIS Director Cowley County 311 East 9 th Ave Winfield, KS Voice: Submission Questions and Clarifications You may contact the following person if you have any questions or require clarification on any topics covered in this Request for Proposal: Lucas Goff MIS-GIS Director Voice: Document standards: Attachments to the for Proposals should be in an Adobe PDF file. All s should have Cowley County Network and SAN Expansion as the subject. If you would prefer to provide the proposal via the postal mail please send a notice via to inform Cowley County that is should be arriving. Introduction and Executive Summary Cowley County is requesting for a proposal for expansion to our current data networks and security electronics systems. This project is set forth to ensure that Cowley County has proper systems in place to maintain high availability, onsite and offsite data retention, disaster recovery, and continuing operations. Business Overview & Background Cowley County is a county of Kansas with the approximate population of 36,288 people. It is located 135 miles west of the Missouri state line and touches the Oklahoma border. Our county seat is in Winfield, Kansas. Cowley County is comprised of 25 townships and 8 cities. Cowley County MIS-GIS is a department of the County tasked with supporting the Information Technology and Geographical information systems. The MIS-GIS Department supports 28 agencies of the county and offices out of the Cowley County Courthouse.

5 Request for Proposal P a g e 5 Detailed Specifications This RFP will be divided into phases. The following will detail out the equipment and services Cowley County is in search of at this time. The specifications listed are minimum requirements to meet our needs of high availability and data retention. High Availability Production Site Dell 6510X SAN Quantity 1; Dual Controllers; GB 10K SAS drives; 4hr 7x24 Mission Critical Support 5year Dell Power Connect 8132F Quantity 2; 24x10GBE SFP+ ports; Quantity 8 SFP+ Twinax Direct Attach Cable 3 Meter Dell PowerEdge PE620 VMWare Quantity 2; 128GB DRAM; Dual Intel Xeon E5-2650v2 Host 2.6GHz Processors; Dual 2GB SD card for RIPS; Broadcom 5720 QP 1GB Interface card with daughter card total of 8 1GB ports; Brocade 1020 Dual Port 10GB SFP+ Network Adapter; Dual 750 watt Power supplies; 7x24 5 year ProSupport Dell Support Onsite Implementation Support for SAN VMWare Acceleration Kit Quantity 1; For Existing VMWare version 4 Essentials Plus; 1 Year Support VMWare Acceleration Kit Quantity 1; For new VMWare Hosts; 1 year Support Vcenter Site Recovery Manager Vsphere OS Management Acceleration Kit For 25 VM Site with 1 year support Quantity 2 Dell Equallogic PS4100 Dell Approved DRAM Upgrades Dell Onsite Installation Replication Site For Expansion of Storage Space to 26TB Quantity 16; 8GB Sticks For Replication Features Network Upgrades Cisco C2960X Quantity 2; 24TS-L LAN Base Cisco C3560X Quantity 6; 48P-L POE LAN Base Cisco C3560X Quantity 2; 48T-S IP Base; 1GB Network modules and SFP; Redundant Power Supplies Cisco Wireless Controller AIR-CT2504 (Capacity of 25 AP Minimum) Cisco 2602 Access Points Quantity 7 Watchguard XTM 810 Quantity 2; UTM Suite; 3 year Support Watchguard XTM 525 Quantity 1; 75 SSL VPN Licenses; 3 year Support

6 Request for Proposal P a g e 6 Veeam Dell MD1200 Backup Site Enterprise Plus for VMware for 4 sockets; 3 year 24x7 Support Quantity 1; 30TB Capacity Raid 5; 5 year Next Business Day Support Dell Hardware Addition to Current Hardware Dell PE420 Disaster Recovery Site Add 12TB storage to existing MD1200; 64GB DRAM for our existing Dell VMware Host Quantity 1; External PERC Controller for MD1200 Connection Terms and Conditions All products and software license ownership should be transferred to Cowley County at the time of purchase. All Quotes for products and services should be good for 30 Business Days from the time of delivery to Cowley County MIS-GIS. Selection Criteria Cowley County wants to provide opportunities to local county businesses to aid in the growth of Cowley County. Local businesses will have a 10% advantage on cost over non-county businesses. This doesn t solely determine which vendors are selected. The county will review all quotes and proposals based on the set criteria of product price, product support and installation, and delivery time. Cowley County may choose to purchase some or all of products and services listed on a proposal.

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