CAVA. Parent/Student Handbook

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1 CAVA Parent/Student Handbook California Virtual Academies 2360 Shasta Way, Suite A Simi Valley, California Tel: (805) Fax: (805)

2 Welcome to the California Virtual Academies... 4 Our Mission Statement... 5 Expected School-Wide Learning Results... 5 The CAVA Faculty... 6 Enrollment... 7 Fees SCHOOL CALENDAR... 8 K 8 ENROLLMENT REQUIREMENTS HIGH SCHOOL ENROLLMENT REQUIREMENTS GENERAL INFORMATION Independent Study Master Agreement (ISMA) Admission Immunizations Physical Examinations The K12 Curriculum The Online School (OLS) Objectionable Materials Confidentiality The Learning Coach Change of Contact Information Classroom Assignments Attendance Non Compliance Policy Code of Classroom Etiquette Consequences Discipline Dress Code CAVAParent Network Etiquette Internet Service Provider (ISP) Policy Computer Policy Computer/Software Restriction CAVA Parent Student Computer Use Policy Internet Safety Policy Access to Inappropriate Material Inappropriate Network Usage Supervision and Monitoring Harassment Reporting Online classroom Grievance Policy and Procedure Materials and Computer Equipment Special Education Response to Intervention/ Student Study Team Interventions Study Island Support Staff Student Records State Standardized Tests

3 Unable to Contact Withdrawals Work Permits CAVA Kindergarten 8th Grade Information Course Level Placement Progress in Curriculum Course Level Promotion Grade Level Promotion Mid Year Enrollment K 5 Grading Scale Academic Integrity (Dishonesty and Plagiarism) K Report Cards Physical Education Teacher Conferences Outings CAVA High School Information Graduation Requirements Online Learning Course Reclassifying Grading Scale CAVA High School High School Physical Education Progress in Classes Late Work Academic Integrity (Dishonesty and Plagiarism) High School Change in Class Schedule Withdrawing from a Course Concurrent Enrollment Policies and Requirements for concurrent enrollment: Steps for High School Concurrent Enrollment High School Counselors Grade Appeal Policy SIGNATURE OF RECEIPT AND ACKNOWLEDGEMENT: CAVA Community Day Addendum Policies and procedures listed in this handbook may be changed at the discretion of CAVA without prior notice. Any alterations to this document will be communicated to affected parties via . A copy of this handbook will be posted on the CAVA Parent website. This copy will be updated as needed. 3

4 Welcome to the California Virtual Academies Welcome to the California Virtual Academies (or CAVA as we like to say!). This handbook is designed to help you begin and continue your relationship with the California Virtual Academies. Members of the CAVA faculty and administration developed this handbook with input from students and their families. Its purpose is to clarify expectations; something we believe is an important step at the beginning of any new relationship. The California Virtual Academies are a unique form of public charter schools. Thus, for a good part of the time, we will work together remotely. One of the challenges of working together remotely is trust; and trust comes from the sharing of critical information, good and regular communications, the setting of clear expectations, and then living up to our mutual commitments. This handbook has been compiled in the spirit of that first step toward building new friends and a community of trust. If you have any questions or concerns throughout the school year, please contact the California Virtual Academies Offices in Simi Valley and we will direct your call to the appropriate member of our administrative team. Our school office contact information is as follows: California Virtual Academies 2360 Shasta Way, Suite A Simi Valley, California Tel: (805) Fax: (805)

5 The California Virtual Academies: An Overview The California Virtual Academies is a network of public charter schools. As of August 2013, we have thirteen schools in the state of California and serve approximately 14,000 students in grades K-12. Each of our schools serves students in the county where the charter was authorized, as well as any county that is adjacent to it. Today we serve students in fifty- three of California's fifty-eight counties. We hope to one day serve every student in the state of California. Each of our schools is a public charter school that is funded by state tax dollars and governed by California charter-school, independent study and applicable federal laws. Each of our schools has a Board of Directors comprised of parents and community members who are passionate about providing additional educational options to the students of California. The Board of Directors for each of the California Virtual Academies has entered into a management contract with K12, Inc., a Virginia-based education curriculum and management company. Our school office is located in Simi Valley, California and the majority of our administrative team works from these offices. Besides our school office, we do not have any other physical sites in the state. Members of the California Virtual Academies faculty work from their homes and live within driving distance of the students in their class thus enabling them to build a local school community in their area. Our Mission Statement California Virtual Academies, a highly effective network of public charter schools, provides an individualized standards-based education for students in the state of California. Our team of hardworking, highly qualified staff works as partners with parents to provide an innovative and challenging education that focuses on traditional instructional models to promote mastery of the California State Standards. California Virtual Academies believes parents are integral in the acquisition of knowledge, and works to strengthen family values, promote character, and provide skill mastery through the use of technology and the K12 curriculum. Expected School-Wide Learning Results California Virtual Academies, using the technology of today to educate the leaders of tomorrow Engaged Learners who: Grow academically in the areas of mathematics, reading, language arts and writing Integrate effective internet and multimedia resources to broaden their knowledge base and enhance their learning process Develop lifelong learning skills Critical Thinkers who: Are exposed to grade-level curriculum Express concepts and ideas in a variety of forms 5

6 Illustrate a variety of problem-solving strategies that strengthen college preparation and workforce readiness Global Citizens who: Appreciate the value of diversity Demonstrate awareness of the importance of cultural sensitivity and historical contributions necessary for the 21st century *Our original ESLR s were developed through our staff s collaborative effort. At a leadership retreat, we looked closely at the needs of our students and the requirements for both California and the California Virtual Academies. The original ESLR s were designed under different leadership. We revised our original ESLR s to provide a global perspective of our entire K-12 population and include our goals and expectations for our graduating 12th graders. Our staff, administration and stakeholders are aware of our revised ESLR s and are in agreement of our goals for our graduating 12th graders. The CAVA Faculty We believe that a collaborative relationship between you and your assigned California Virtual Academies Teacher is at the heart of a positive learning environment. Each of our teachers is provided with a laptop computer, a full set of the K12 curriculum materials and professional development on the subjects of technology and the K12 curriculum. Your teacher is a wealth of knowledge and thus should be your first point of contact for all questions that are academic or technical in nature. Your teacher has the following responsibilities: Maintain regular office hours Help you use the Online School Loan you the necessary K12 curriculum materials if yours are missing or delayed Help you to teach using the K12 Curriculum Conduct regular conference calls with you to discuss your student s academic progress Conduct regular meetings with you and your student Collect and review work samples and provide constructive feedback on a regular basis Respond as soon as possible to all s, Kmails and telephone calls Provide at least 24 hours notice if a conference must be canceled or rescheduled Inform you of school updates/information from CAVA and/or K12 Host school outings or sponsor school clubs o Monthly K8 o Semester Outing/Club Sponsor HS Administer state standardized tests Provide encouragement and support in all areas of student learning and achievement Meet students in an online classroom for individual or small group instruction Administer various academic assessments as part of the ongoing evaluation of progress and mastery Model specific practices that will support instruction Provide interventions, recommendations, and individualized support for students who may be struggling 6

7 Enrollment The California Virtual Academies are public schools of choice. CAVA's student enrollment process seeks to ensure that all potential families understand the mission and unique nature of the California Virtual Academies. We strongly encourage our families to attend a parent information session in their area or online to learn more about our school before they decide to enroll. For a complete listing of upcoming parent information sessions in your area, please visit our website at There is no discrimination in the admission of students to the school on the basis of race, creed, color, handicapping condition or gender. CAVA provides a free, appropriate public education (FAPE) to all of its students. All students, however, need to be able to meet the enrollment requirements. CAVA will enroll students in grades K-12 for the school year. Student enrollment forms for the California Virtual Academies are available online at Enrollment packages must be completed in full and submitted with all required documentation prior to enrollment acceptance. Questions regarding the status of your enrollment should be directed to the CAVA offices. Students who have received services under the Individuals with Disabilities in Education Improvement Act (IDEIA) must provide this information at time of enrollment. A member of the Special Education department will contact you to ensure proper placement of your student in our program. Concurrent enrollment in another public or private school is prohibited at the California Virtual Academies and will cause the student to be withdrawn. This does not include college-level course work. Please refer to enrollment requirements. Fees CAVA does not charge fees for programs or services provided to our families. Enrollment with CAVA is tuition-free. However, as with many school programs, certain expenses do fall within the responsibility of enrolled families. Ink for printers, the cost for transportation to and from CAVA sponsored events, and the cost for providing paper are a few examples of these costs. Although CAVA pays a reimbursement to provide a dial-up connection to an Internet Service Provider (ISP) to each family based on the Internet reimbursement policy, any extra expense incurred (such as a family s voluntary upgrade to high-speed access or unintended long-distance phone fees accidentally incurred by a family) is not the responsibility of CAVA. 7

8 SCHOOL CALENDAR First Day of School August 12, 2013 Labor Day September 2, 2013 End of Quarter 1 October 15, 2013 CAHSEE testing (11th and 12th graders) November 5 and 6, 2013 Veteran s Day November 11, 2013 Thanksgiving Break November 27 29, 2013 Winter Break December 23 January 8, 2014 End of Quarter 2 January 9, 2014 Teacher In Service Days (student non instructional days) January 9 15, 2014 School Resumes January 16, 2014 Martin Luther King s Day January 20, 2014 Lincoln s Birthday February 10, 2014 Washington s Birthday February 17, th and 7th Grade Writing Test March 4, th and 7th Grade Writing Test Make Up March 5, 2014 CAHSEE Testing (10th 12th Grade) March 18 19, 2014 End of Quarter 3 March 24, 2014 Spring Break March 31 April 4, 2014 Local Holiday April 21, 2014 STAR Testing (Grades 2nd 11th) April 14 May 2, 2014 CAHSEE Testing (10th 12th Grade Make Ups) May 13 14, 2014 Memorial Day May 26, 2014 Last Day of School June 4, 2014 Teacher In Service Days June 5 13,

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10 K-8 ENROLLMENT REQUIREMENTS Our school is a full-time, general education, independent study program; not a supplemental program or a part-time program. CAVA is a mastery-based program. Letter grades are not given for students in Kindergarten- 5 th grade. Students in grades 6-8 receive letter grades based on the grading scale in the parent- student handbook. Student must be in good standing with previous school district and California Virtual Academies when re-enrolling. Student may only be enrolled in CAVA and not concurrently enrolled in another school, public or private. Parent/guardian and/or learning coach is responsible for ensuring that the child is attending school (actively engaged and completing CAVA assigned lessons) for 4-6 hours per day. Enrollment Requirements: Student must reside within a county CAVA serves and provide proof of residency prior to enrollment. If while attending CAVA, student moves, a new proof of residency must be submitted within 10 school days. All required documentation must be received by our Simi Valley office (i.e. proof of age and residence), within 30 days of submitting application. Students will be enrolled in their age appropriate grade level, unless previous school has officially approved a retention or promotion. All information on the application must be true and correct. If misrepresentations are made or incorrect information is provided, the application will be deemed as not meeting the requirements of the school and may result in the revocation or halting of enrollment. Enrollment in CAVA is contingent on Student, Parent and Teacher signing an Independent Study Master Agreement Form (ISMA) prior to the commencement of instruction and services. o Parent and student will not have access to online curriculum until the ISMA is signed and returned. Failure to sign an ISMA within 3 days of enrollment approval and/or each subsequent semester will result in the immediate indication of non-enrollment in CAVA and the student s account will be deactivated. Placement Process: Students enrolling will be placed in curriculum at grade level The school has the authority to review previous academic records to determine appropriate placement. Attendance: Attendance/lessons logged daily in the online school by parent/guardian or learning coach. Students are expected to attend school Monday through Friday. 10

11 Students attend school 4 to 6 hours per day and may have homework in excess to the required 4 to 6 hours of schoolwork per day. All students participate in Physical Education (200 min every 10 days). Notify CAVA Teacher of any extended family travel except during normal school vacations and holidays 2 weeks prior to leaving on travel (failure to do so may result in the withdrawal of your student from the school). During travel time student must be attending school and parent/guardian and/or learning coach must be available by phone and/or internet for communication Progress: Progress logged daily in online school by parent/guardian and/or learning coach. Student will make continuous progress (actively engaged and completing assignments) in the curriculum. Student will use the K12 curriculum exclusively. During travel time student must be progressing (actively engaged and completing assignments) in the curriculum, and those lessons must be logged into the online school. Learning Coach s Responsibilities to Student: Learning Coach continuously supervises student during regular school hours. Learning coach, in partnership with the CAVA teacher, is responsible to ensure the child is participating appropriately in the instructional program. This can include but is not limited to: o Completing assigned lessons o Completing assessments as needed o Participating in Elluminate/ Blackboard sessions for supplemental instruction o Completing Scantron assessments to ensure interventions as needed are identified o Having student available and actively participating in Elluminate/ Blackboard and/ or in person assessments and/or instructional assistance as needed to ensure student is provided appropriate access to curriculum Parent, guardian and/ or learning coach understands that it is their responsibility to have student participate in interventions as deemed necessary by CAVA teacher. Parent, guardian and/ or learning coach understands that CAVA records online class sessions (student s full name does not show on recording) Parent, guardian and/or learning coach is required to be able to read and understand the curriculum and instructional materials provided by CAVA. Parent, guardian and/or learning coach will work in partnership with CAVA Teacher to identify and support student when academic issues arise. Support student in attending state-mandated testing (i.e. STAR exam, 7 th grade Writing Exam) o State tests are given at grade level. Learning Coach s Responsibilities to CAVA: Parent, guardian and/ or learning coach must have a working phone number, account, and Internet access, at the time of enrollment. and phone messages are checked daily. Above accounts (or equivalent) must be maintained throughout the student s enrollment in CAVA. 11

12 Inform CAVA Teacher within 48 hours of any changes to contact information (i.e. address, phone number, address). Respond to all calls and s from CAVA teacher within 48 hours via phone or . Submit work samples as requested by your CAVA teacher. Treat teachers and CAVA staff with respect and professionalism. This includes but is not limited to: o Not using rude language (including profanity, yelling or badgering) on phone, , or in person o Not threatening teachers and/or CAVA staff on phone, , and/or in person Learning Coach s Meeting Requirements: Attend regularly scheduled face-to-face (in person) meetings with CAVA teacher and student at a mutually agreed upon location. Attend regularly scheduled phone conferences with CAVA teacher Attend scheduled web-based conferences and/or informational meetings with CAVA Teacher/ staff Be available during regular school hours and CAVA working hours to meet with teachers and/or staff Failure to meet the requirements listed above may indicate that an independent study program is not the appropriate placement for your student and may result in your student s withdrawal from CAVA. If a student is withdrawn for failing to meet the enrollment requirements, the student will not be able to reenroll in the California Virtual Academies for the remainder of the current academic year and one academic year following. 12

13 HIGH SCHOOL ENROLLMENT REQUIREMENTS Our school is a full-time, general education, independent study program; not a supplemental program or a part-time program. Students must be in good standing with previous school district and California Virtual Academies when re-enrolling. Student may only be enrolled in CAVA and not concurrently enrolled in another school, public or private (unless prior permission is given for a junior college). Parent(s), Guardian(s) and/ or learning coach is responsible for ensuring that the child is attending school (actively engaged and completing assignments and progress in curriculum) for at least 6 hours per day in the instructional program. Enrollment Requirements: Student must enroll in and maintain a minimum of 20 credits per semester in CAVA. Student must reside within a county CAVA serves and provide proof of residency. If a student moves while attending CAVA, a new proof of residency must be submitted within 10 school days. Student will be placed in the grade level corresponding to their credits earned. o 9 th grade: 0-30 credits o 10 th grade: credits o 11 th grade: credits o 12 th grade: 130 credits or more All required documentation must be received by our Simi Valley office (i.e. transcripts, proof of age and residence) within 30 days of submitting application. All information on the application must be true and correct. If misrepresentations are made or incorrect information is provided, the application will be deemed as not meeting the requirements of the school and may result in revocation or halting of enrollment. Enrollment in CAVA is contingent upon the Student, Parent and Teacher signing an Independent Study Master Agreement Form (ISMA) prior to the commencement of instruction and services. o Parent and student will not have access to online curriculum until the ISMA is signed and returned. Failure to sign and return an ISMA within the first 3 days after enrollment approval for new students will result in the deactivation of the student s account. The signed ISMA finalizes and completes the initial enrollment process. An ISMA must be signed within the first 3 school days of each semester a student is enrolled in CAVA. Student may only be enrolled in CAVA and not concurrently enrolled in another high school except a pre- approved Junior college CAVA does not give partial credit for students leaving prior to the end of a semester Placement Process: CAVA must have transcripts from previous schools prior to determining placement. CAVA has the authority to review report cards and transcripts to determine appropriate placement. Students will be placed in the grade level corresponding to their credits earned. o 9 th grade: 0-30 credits o 10 th grade: credits 13

14 o o 11 th grade: credits 12 th grade: 130 credits or more Attendance: All students must complete the Online Learning course via the online school. Attendance must be logged daily in the CAVA Online School by parent, guardian or learning coach. Parent(s), guardian(s) or learning coach(es) must enter attendance daily. While student participation in the Online courses is an integral part of the CAVA program, attendance credit is determined by the information entered by the supervising adult Students are expected to attend school Monday through Friday. Students attend 6 hours minimum per day and understand that there may be additional homework required. Notify CAVA Teacher of any extended family travel except during normal school vacations and holidays 2 weeks prior to leaving on travel (failure to do so may result in the withdrawal of your student from the school). During travel time student must be attending school and completing coursework. Parent, guardian and/or learning coach must be available by phone and/or Internet for communication. Progress: Student will complete and/or submit all daily lessons in all courses. Student will make continuous progress (actively engaged, completing assignments and submitting assignments) in each course. Student will use the K12 curriculum exclusively and/or K12 contracted curriculum (i.e. PowerSpeak, etc.). Student must submit coursework at the direction of the teacher. During travel time student must be progressing (actively engaged and completing assignments) in the curriculum. Access to high speed Internet is required for students to complete coursework. Students must attend required Class Connect sessions and meetings as assigned by teacher. Learning Coach s Responsibilities to Student: A learning coach continuously supervises student during regular school hours. Learning coach in partnership with the CAVA teachers are responsible to ensure the child is participating appropriately in the instructional program. This can include but is not limited to: o Setting up a Parent Learning Management System (LMS) account and Student LMS account o Completing assigned lessons o Completing assessments as needed o Participating in daily Elluminate sessions for supplemental instruction o Completing Scantron assessments to ensure interventions as needed are identified o Having student available for in person or web based assessments and/ or instructional assistance as needed to ensure student is provided appropriate access to curriculum o Ensure student checks daily o Ensure student checks Kmail daily Parent(s), guardian(s) and/ or learning coach(es) are responsible to ensure student participation in interventions as assigned by CAVA teacher(s). 14

15 Parent, guardian and/ or learning coach understands that CAVA records online class sessions (student s full name does not show on recording) Parent(s), guardian(s) and/ or learning coach(es) are required to be able to read and understand the curriculum and instructional materials provided by CAVA. Parent(s), guardian(s) and/ or learning coach(es) will work in partnership with CAVA Teacher(s) to identify and support student when academic issues arise. Support student in attending state-mandated Testing (i.e. CST, CAHSEE) o State tests are given at grade/course level Learning Coach s Responsibilities to CAVA: Parent(s), guardian(s) and/ or learning coach(es) must have a working phone number, account, and Internet access, at the time of enrollment. , Kmail and phone messages are checked daily. Above accounts (or equivalent) must be maintained throughout the student s enrollment in CAVA. Inform CAVA Teacher within 48 hours of any changes to contact information (i.e. address, phone number, address). Respond to all calls, s and Kmail from CAVA Teacher(s) within 48 hours via phone or . Treat teachers and CAVA staff with respect and professionalism. This includes but is not limited to: o Abstaining from the use of rude language (including profanity, yelling or badgering) on phone, , Kmail, coursework, Elluminate or in person o Refraining from threatening teachers and/or CAVA staff on phone, , Kmail, course work, Elluminate and/or in person Learning Coach s Meeting Requirements: Attend scheduled meetings (on phone, via Elluminate or in person) with CAVA Staff and student. Attend regularly scheduled phone conferences with CAVA Staff. Participate in scheduled teacher/counselor-student conference calls and course-related activities, such as moderated online discussions, etc. Prerequisite Requirements: Many courses in the HS have prerequisites. The specific course prerequisites are included in the individual course descriptions. Failure to meet the requirements listed above may indicate that an independent study program is not the appropriate placement for your student and may result in your student s withdrawal from CAVA. If a student is withdrawn for failing to meet the enrollment requirements, the student will not be able to reenroll in the California Virtual Academies for the remainder of the current academic year and one academic year following. 15

16 GENERAL INFORMATION Independent Study Master Agreement (ISMA) California independent study regulations require that any student enrolled in the California Virtual Academies have a signed Independent Study Master Agreement on file for each semester they are enrolled. The student, the parent/guardian, and the CAVA teacher must sign the Independent Study Master Agreement. Additionally, should a Learning Coach other than the parent/guardian be responsible for instruction, he/she must also sign the ISMA. Please work with your teacher to ensure that your child's Independent Study Master Agreement is signed in a timely manner. Failure to provide a signed Independent Study Master Agreement prior to each semester will result in your child's withdrawal from our program due to this state requirement. Admission A student will be admitted to Kindergarten at the beginning of a school year, or at any later time in the same year if the child will have his or her fifth birthday on or before November 1st of the school year. State Law requires a child to be five years of age by November 1st to start Kindergarten. Students who have not reached the age of 5 by November 1st may enter school mid-year and start Kindergarten when they turn 5 years old provided that the Head of School determines that the admittance is in the best interest of the child, the parent/guardian is given information about the effect of this early admittance, there is available space in Kindergarten and the parent/guardian(s) understand that the child will not be promoted to 1 st grade until the child has reached the age of 6 years, or completed a full year of Kindergarten. A student must be age six by November 1st (or have completed one year of Kindergarten) to start 1st grade. It is understood that no student who qualifies for special education services under the Individuals with Disabilities in Education ( IDEA ) shall participate in independent study unless it is specifically authorized under his or her IEP. Immunizations California law requires that an immunization record be presented before a child can be enrolled in school. The School requires that written verification from a doctor or immunization clinic of the following immunizations: Diphtheria Measles Mumps, except for children who have reached the age of seven years Pertussis (whooping cough) Poliomyelitis Rubella Tetanus 16

17 Hepatitis B Varicella (chickenpox) (persons already admitted into California Public or private schools at the Kindergarten level or above before July 1, 2001, shall be exempt from the Varicella immunization requirement for school entry). TDAP (pertussis) (The TDAP must be administered after a student s seventh birthday, but before entering 7 th grade.) The School s verification of immunizations is through written medical records from your doctor or immunization clinic. Pupils who fail to complete the series of required immunizations within the specified time will be denied enrollment until the series has been completed. Exceptions are allowed under the following conditions: The parent provides a signed doctor s statement verifying that the child is to be exempted from immunizations for medical reasons. This statement must contain a statement identifying the specific nature and probable duration of the medical condition. A parent may request exemption of their child from immunization for personal beliefs. Any child leaving the United States for a short vacation to any country considered by the Center of Disease Control and Prevention (CDC) to have increased risk of TB exposure (such as Mexico, the Philippines, India or Southeast Asia) MUST call the County Tuberculosis Clinic, for a TB Screening upon return. Physical Examinations All pupils are to have completed a health screening examination on or before the 90th day after the pupil s entrance into first grade or such pupils must have obtained a waiver pursuant to Health and Safety Code Section This examination can be obtained from your family physician or possibly through the services provided by your County Health Department. Information and forms are distributed to pupils enrolled in Kindergarten. Failure to obtain an examination for your child or a waiver will result in your child being denied enrollment. The School recommends that children undergo a yearly speech, hearing and eye examination. The K12 Curriculum Students enrolled in the California Virtual Academies use the K12 Curriculum, a curriculum program developed by K12, Inc. of McLean, Virginia. The California Virtual Academies has selected the K12 curriculum for both its superior quality and the fact that it both meets and exceeds the California State Standards. The K12 Curriculum covers six subject areas (Math, Language Arts, Science, History, Art, Music, and World Language), with more than 600 lessons per grade level. The curriculum includes both online lessons and offline materials such as math textbooks, manipulatives, workbooks etc. For more information about the K12 curriculum, please visit 17

18 The Online School (OLS) The OLS is the engine that drives the Internet-based CAVA school program. The OLS delivers student lessons and is where parents track their student's progress through the K12 curriculum and record daily attendance. Access to the OLS requires a connection to the Internet through an Internet Service Provider (ISP). Parents of newly enrolling students will create a user name and password during the online enrollment process. In a case where a parent submits a paper-based enrollment application, they will receive their registration code via from K12 after their child's enrollment has been approved. Returning parents/students will use their same user name and password from the prior school year. Objectionable Materials There may come a time when you find certain lessons in a particular unit of study, certain books or certain materials to be objectionable for various personal reasons. If you find objectionable material, please contact your assigned teacher. Your teacher will work with you to identify alternative lessons to meet the lesson objectives. You may also voice your concerns to K12 directly using the feedback button on the OLS. Confidentiality Every effort is used in maintaining the confidentiality of students attending the California Virtual Academies. Parents must give permission before a student's name or image can be displayed in a public manner. Before confidential student information is transferred over the Internet, it is encrypted and can only be decrypted by another party employed or assigned by CAVA. Student files are accessible only to employees of CAVA who have an interest in the education of its students. Learning Coaches and students should be careful not to share their K12 Online School (OLS) username and password with any unauthorized individuals. In any case, where a parent or teacher believes the security of the OLS has been compromised, the parent should use the tools provided in the OLS to change their username and password. In addition, parents are advised to avoid using personal information in s. For example, using a student s first initial is preferred to using a student s first name. The Learning Coach The California Virtual Academies does require that a responsible adult be at home during school hours to supervise the instruction of each student. As a Learning Coach, you can expect to spend an average of 4 to 6 hours per day on direct student instruction (depending on student s grade level) with additional time for daily or weekly lesson preparation. A student s successful progress requires daily Learning Coach commitment to the discipline and organization implicit to manage a first-class education. The following expectations were initialed on your student s enrollment paperwork and agreed to when you enrolled your student in CAVA: I understand that I am enrolling my student in a public school with attendance requirements that I am expected to meet. 18

19 I understand that public school enrollment includes participation in the required state-testing program. I accept the responsibility to supervise my student in using the K12 curriculum, and I understand that I am expected to become knowledgeable about it. I expect to have the guidance and support of a professional teacher in implementing the K12 curriculum with my student. I understand that adequate and continuing student progress is an expected part of the CAVA program in addition to the required attendance hours logged. Teachers will review progress and consider other factors, including parental input when making student advancement decisions. I understand that I am to participate in regular phone, online classroom and in-person (F2F) conferences with my student s teacher and that I will be asked to submit work samples periodically. I understand that the teacher may conduct academic assessments in order to evaluate mastery and assist my student instructionally. I understand that the teacher may provide research-based instructional interventions, as needed I understand that it is my responsibility to secure an Internet service provider and that I will be reimbursed according to the school policy. Change of Contact Information Please notify your teacher should your contact information change and provide a proof of residence for your new address to be submitted to the CAVA office. Your teacher will notify the CAVA administrative office and we will update our records accordingly. Correct contact information ensures that curriculum materials and important school notices are mailed to the correct student address. Parents are requested to update their account information in the Online School (OLS) should their address change. Communication is often sent via to the address listed in the Online School (OLS) and thus we would like to keep this up to date. Classroom Assignments We make all attempts to honor parent requests for classroom assignments. If you have a special circumstance you would like to discuss, please contact the local administrator in your area. Attendance Attendance is important for the success of a student. If a student does not attend school, then the student cannot succeed in school. Attendance in the California Virtual Academies is recorded in the Online School by completing lessons on the OLS/LMS and inputting the number of minutes spent working on each subject on the Attendance screen. It is expected that lessons will be completed and attendance will be logged at the end of each day. Attendance minutes entered without the submission of work will not be accepted. Occasionally, students may take multiple days to complete assignments. In such cases, the parent/learning coach will need to submit a record of assignments worked on for the day to allow verify the attendance entered. 19

20 Each day the parent/learning coach is expected to navigate to the attendance OLS screen and enter attendance. This is done by entering the amount of minutes spent working in individual courses throughout that school date. Entering zeros for each course is the same as indicating the student was absent for the day. The following are examples of acceptable reasons for not logging attendance in the online school: student illness, hospitalization, bereavement, family emergency, natural disaster, etc. In such cases the absences would be considered excused. Some instances may require verification (such as a doctor s note) be provided to your teacher or guidance counselor. Excessive absences interfere with the academic achievement of your child. Students who are absent more than any 3 school days in the school year are considered truant. In these cases, the CAVA Administration may deem that enrollment in CAVA is not in the best interest of your child, and your child may be subject to withdrawal. Non-Compliance Policy California Virtual Academies is in partnership with families to educate the students enrolled in our program. The partnership cannot be effective if students and/or parent/guardians are not actively participating in our program and meeting our enrollment requirements. Indications that a student is not actively participating in our program include: non-attendance (3 or more days), missing or refusing to schedule meetings, being unable to contact, and/or not meeting additional enrollment requirements. For purposes of this policy, a student not completing the equivalent of 3 or more school days worth of work in an attendance period will be found to have one missed assignment. Students who have two attendance periods with one missed assignment will be found to have missed two assignments and thus will be evaluated as to whether it is in the best interest of the pupil to remain in independent study. Parents/guardians will be informed of this policy as part of the Student Agreement signed each semester. The evaluation shall take place during an Evaluation Conference, which shall be conducted by the Academic Administrator or designee. The Academic Administrator or designee shall provide written notification to the parent/guardian or adult student of the Evaluation Conference. For purposes of this policy, a student missing two school appointments will be considered to have missed two assignments and thus will be evaluated as to whether it is in the best interest of the pupil to remain in independent study. Parents/guardians will be informed of this policy as part of the Student Agreement signed each semester. A school appointment may be defined as Power Conferences, classes, tutoring, any required testing appointments, special education meetings, etc. In these instances California Virtual Academies will: Contact the family by phone and /kmail, requesting a resolution within 48 hours. 20

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