ChinaParts (INCO CT )

Transcription

1 4 cm height 4 cm height 4 cm height 4 cm height ChinaParts (INCO CT ) Responding to S&T co-operation with China: The Development of a Cross-Border Agro-Food Processing S&T Platform Database Guidelines Sociedade Portuguesa de Inovação January 2005 i

2 TABLE OF CONTENTS 1. GENERAL AND SPECIFIC OBJECTIVES DATABASE CONTENTS DATABASE ACCESS MEMBERS AREA Forum section Search section Projects section Account Overview section...16 Sociedade Portuguesa de Inovação ii

3 1. GENERAL AND SPECIFIC OBJECTIVES A Database of contacts in the agro-food area (European and Chinese organisations) will be one of the ChinaParts project deliverables. This database aims at supporting the implementation of a cross border agro-food platform, foster the exchange of experiences in the Scientific and Technological (S&T) field and contribute to the development of new partnerships. Among the specific objectives of the database: Collect information on European and Chinese agro-food organisations; Collect information on agro-food projects; Facilitate contacts among European and Chinese agro-food stakeholders. 2. DATABASE CONTENTS As registered members of the database the different organisations will have: Access to a list of European and Chinese agro-food organisations. Description of agro-food projects of the listed organisations; Contacts of European and Chinese agro-food stakeholders, within the listed organisations. Each organisation will be responsible for inserting their own organisation information and checking the information inserted by invited organisations In China, Mr. Wu Bin, SPI Chief Representative, will be responsible for checking that the information from Chinese organisations is accurate. In Europe, SPI Porto will be responsible for checking that the information from European organisations is accurate. Sociedade Portuguesa de Inovação 1

4 3. DATABASE ACCESS The database can be accessed through the ChinaParts Website ( presented on Figure 1. The website is divided in the following sections: Introduction: presents an overview of the ChinaParts project. Objectives and Benefits: includes a description of the strategic objectives and project benefits. Methodology / Activities: includes a detailed presentation of the four project work packages. Documents: includes access to the project deliverables associated with the individual work packages (in pdf or word format). Meetings: includes specific information on the two workshops, namely information on the agenda, participants, and presentations. Brochure: presents information on the project's strategic objectives, benefits, inputs and outputs, methodology and deliverables. Two versions (English and Chinese) can be downloaded. Participants: includes contacts of the different project participants. Links: presents a compilation of relevant information for everyone interested in acquiring knowledge on the areas covered by the project. Database: presents the Database of contacts in the agro-food area (European and Chinese organisations) To access the database users need to click either the Database button on the left menu or the ChinaParts Database Join Now! button (Figure 1). Sociedade Portuguesa de Inovação 2

5 Figure 1. ChinaParts Website Login and Logical Structure By clicking one of the buttons highlighted in Figure 1, users will be redirected to a Login page (Figure 2), through which they will access the database. New or unregistered users have to click the Register Here button, and follow a logical registration process, that will end with the creation of a Username and a Password to access the database. For more detailed information please see section New User Registration Process. Registered users can access the database by entering their Username and Password. After logging in, they are redirected to the members area section. Sociedade Portuguesa de Inovação 3

6 Figure 2. Login Page New User Registration Process As previously mentioned, new users have to click the Register Here button to initiate the registration process. The registration process will follow a logical process in accordance with the steps highlighted in blue in Figure 3. By clicking the Register Here button new users will be redirected to the Organisation page (Figure 4). In this page, new users will be able to identify if their organisation was already inserted in the database. In case the organisation is NOT LISTED in the database: STEP 1 Click in the click here button to be redirected to the Information on New Organisation page (Figure 5). STEP 2 Insert information related with the Organisation 1 (Figure 5). 1 The first user within any Organisation to use the database will be responsible for the insertion of data. Data should be carefully inserted, as the Organisation data (e.g. Name, , Website, Address) won t be editable in the future. Sociedade Portuguesa de Inovação 4

7 STEP 3 - Insert contact information: personal details, work contacts and login (choose a Username and a Password) and click Next (Figure 6). STEP 4 - Insert new projects that will be associated with the organisation and click Next (Figure 7) to access the members area (Figure 8). ChinaParts Website Database Login Registered User New User Organisation Form Organisation Listed Organisation not Listed Insert Contacts Add Organisation Members Area Insert New Projects Insert Contacts Insert New Projects Figure 3. New User Registration Process Steps In case, the organisation is LISTED in the database: STEP 1 - Select the organisation from the list of organisations and click Next (Figure 4). STEP 2 - Add information regarding personal details, work contacts and login (choose a Username and a Password) and click Next (Figure 6). STEP 3 - Add new projects that will be associated with the organisation and click Next (Figure 7) to access the members area (Figure 8). Sociedade Portuguesa de Inovação 5

8 Figure 4. Organisation Page Figure 6 Information on Contact page Figure 5 Information on New Organisation Page Sociedade Portuguesa de Inovação 6

9 Figure 6 Information on Contact Page Sociedade Portuguesa de Inovação 7

10 Figure 7 Insert New Projects Page Figure 8 Members Area Page Sociedade Portuguesa de Inovação 8

11 4. MEMBERS AREA After completing the registration process, Registered Users will have access to all the services on the website and are allowed to access 4 different sections in the members area such as: Forum; Search; Projects; Account Overview. The different sections of the members area allow Registered Users to benefit of different functionalities: - The Forum section allows Registered Users to read, reply and post messages. - The Search section allows Registered Users to search for organisations through a series of criteria (e.g. organisation name, type of organisation, organisation country). - The Projects section allows Registered Users to add projects, which will be associated with their organisation. - The Account Overview section allows Registered Users to consult and update account settings (e.g. personal details, work contacts and login settings) Forum section To enter the Forum section members have to click on the Forum button in the upper menu of the Members Area page (Figure 8), and they will be redirected to the Forum page (Figure 9). Sociedade Portuguesa de Inovação 9

12 Figure 9 Forum Page Registered users will be able to perform the following actions: Read Messages To read a message, users must click the desired message from the list (Figure 9), which will open the message (Figure 10). Post Messages To post a message, users must Click the Post New Message button (on the top) and use the Post New Message box to post messages (Figure 9). Users must fill both the subject and message fields (both mandatory) and click in the Post Message button to post a new message. The message will then be listed on top of the previous messages (Figure 9). Reply to Messages To reply to a message, users must first click on the Reply to Message button (on the top of the message box) to go directly to the Reply to Message box (Figure 10). Users must then fill both the subject and message fields (both mandatory) and click in the Post Reply button. The reply message will then be listed on the top of the previous replies (in case they exist) in the Replies box, just under the Message box. Sociedade Portuguesa de Inovação 10

13 Figure 10 Message Box, Replies Box and Reply to Message box Sociedade Portuguesa de Inovação 11

14 4.2. Search section To enter the Search section, members have to click on the Search button in the upper menu of the Members Area page (Figure 8), and they will be redirected to the Search page (Figure 11). Registered Users will be able to search for Organisations 2, through a series of criteria: Organisation Name; Type of Organisation; Organisation country; Contacts Areas of Expertise; Country Projects Experience. To perform an Organisation search, users shall select the desired criteria, and click in the Search button (Figure 11). After submitting a search order, the database will present the results (Figure 12). To see the details of a designated Organisation, users either click in the desired Organisation or in the See Details button (Figure 12). To go back to the search results page, users need to click the Back button on the upper right corner. The Organisation Details page (Figure 13) will display all the data related with the Organisation: organisation data (Address, Telephone, Fax, and Website), information on the contacts of the organisation registered in the database, and information on the organisation s projects (inserted by the different contacts within the organisation). 2 It is important to stress that the outcome of the search functionality will always be an Organisation, no matter what criteria is used. Sociedade Portuguesa de Inovação 12

15 Figura 11. Search Organisation Page. Figure 12. Search Organisations Results Page. Sociedade Portuguesa de Inovação 13

16 Figure 13 Organisation Details page Figure 13. Organisation Details Page. Sociedade Portuguesa de Inovação 14

17 4.3. Projects section To enter the Projects section, members have to click in the Projects button in the upper menu of the Members Area page (Figure 8), and they will be redirected to the Organisation Projects page (Figure 14). In the Projects section, users will be able to add projects that will be associated with heir Organisation. Users will also be able to access the details (Figure 15) about all the projects that are currently associated with their Organisation by clicking in the desired project. To go back to the Organisation Projects page users must click the Back button on the upper right corner. To add a project to the database, members must go to the Insert New Project section. Members must then fill both the Name and Description fields (both mandatory) and select the countries that have participated in the project or where the project was carried out. To add the project to the database users must click in the Insert button. The project will then be listed on top of the previous projects of the member s Organisation (Figure 14). Figure 14. Organisation Projects Page Sociedade Portuguesa de Inovação 15

18 Figure 15. Project Details Page 4.4. Account Overview section To enter the Account Overview section, members have to click in the Account Overview button in the upper menu of the Members Area page (Figure 8), and they will be redirected to the Account Details page (Figure 16). In the Account Overview section, users are able to consult and update their account settings that include their Personal Details (First Name, Last Name, Title, Organisation, Areas of Expertise) Work Contacts ( , Website, Postal Code, Town, Country, Mobile, Phone, Fax) and Login Settings (Username and Password). To update their account settings, users must change the required fields and click the Update button at the end of the page. Sociedade Portuguesa de Inovação 16

19 Figure 16 - Account Details Page Sociedade Portuguesa de Inovação 17