Date 03/12/2010. Date 10/12/2010. Date 20/12/2010. Date 14/01/2011. Date 02/12/2010. Date 02/12/2010

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1 DELEGATED POWERS REPORT NO SUBJECT: Purchase of a new content management system Control sheet All of the following actions MUST be completed at each stage of the process and the signed and dated report MUST be passed to Democratic Service for publishing All reports 1. Democratic Services receive draft report Name of DSO Nick Musgrove Date 03/12/2010 Democratic Services cleared draft report as being constitutionally appropriate 2. Finance clearance obtained (report author to complete) 3. Staff and other resources issues clearance obtained (report author to complete) 4. Trade Union response received (Staffing issues only) 5. Legal clearance obtained from (report author to complete) 6. Policy & Partnerships clearance obtained (report author to complete) 7. Equalities & Diversity clearance obtained (report author to complete) 8. The above process has been checked and verified by Director, Head of Service or Deputy (report author to complete) 9. Signed & dated report, scanned or hard copy received by Democratic Services for publishing 10. Report published by Dem Services to website Name of DSO Nick Musgrove Date 10/12/2010 Name of Fin. officer John Hooton Date 20/12/2010 Name of Res. officer Martyn Carter Date 02/12/2010 Name of TU rep. N/A Date Name of Legal officer Sheila Saunders Date 14/01/2011 Name of P&P officer Andrew Nathan Date 02/12/2010 Name of officer Julie Pal Date 02/12/2010 Name Craig Cooper Date 14/01/2011 Name of DSO Nick Musgrove Date 17/1/11 Name of DSO Nick Musgrove Date 21/1/11 Officer reports: 11. Head of Service informed report is published and can be implemented. Name of DSO Date Cabinet Member reports: 12. Expiry of call-in period Date 13. Report circulated for call-in purposes to COSC Name of DSO members & copied to Cabinet & Head of Date Service Date Nick Musgrove 21/1/11

2 ACTION TAKEN UNDER DELEGATED POWERS BY OFFICER (EXECUTIVE FUNCTION) Subject Officer taking decision Purchase of a Content Management System for Barnet Council Director of Commercial Services Date of decision 14 January 2011 Summary Officer Contributors Status (public or exempt) Wards affected Enclosures Reason for exemption from callin (if appropriate) This report records the decision, taken under delegated powers, for the Council to proceed with purchasing a content management system from Jadu. Ben Goodson, Web Manager Public All Appendix A N/A Contact for further information: Ben Goodson Serial No. 1235

3 1.0 RELEVANT PREVIOUS DECISIONS 1.1. Cabinet 21 October 2009 Decision item 8 Implementation of Future Shape programme 2.0 CORPORATE PRIORITIES AND POLICY CONSIDERATIONS 2.1. In October 2009, Barnet council set out its transformational agenda called Future Shape to help address future challenges such as significant reductions in public sector budgets, declining resident satisfaction with existing services, increasing citizen expectations. This programme, now known as One Barnet signalled the importance of the web for achieving these ambitions The One Barnet Programme has moved into a phase where it is concurrently overseeing the transformation of the Council s delivery of public services and analysing how the Council with it s partners might need to change in order to provide better services for the residents of Barnet albeit with less money (as set out in the latest Comprehensive Spending Review) The council is now looking to purchase a content management system to replace the current one used with enhance the microsite used by democratic services and improve the current platform which supports the council s e-forms. This will help to deliver a better, more cost effective and engaging service This new system has the advantage of supporting the Corporate Plan priority to offer better services with less money, but it will have the added advantage of supporting the One-Barnet principle of developing a new relationship with citizens to enable them to increasingly share responsibility for future public service challenges It is also anticipated that the new content management system will support the development of the One-Barnet Business Plan and the implementation of fullyintegrated place-based budgets by RISK MANAGEMENT ISSUES 3.1. I have considered whether the issues involved are likely to raise significant levels of public concern. I consider that they do not. There is inherent risk in the Council funding apparently non-essential projects though I consider these initial concerns to be manageable and will ultimately, once the benefits of the project are realised, diminish. 4.0 EQUALITIES AND DIVERSITY ISSUES 4.1. This new content management system is expected to support the council in meeting its statutory obligations as set out in the Equality Act It is anticipated that the new content management system will improve both the transparency and accessibility of the various sites listed earlier which will further support the council s ambition to enable vulnerable citizens greater choice and independence.

4 5.0 USE OF RESOURCES IMPLICATIONS 5.1. Finance This new contract is expected to cost 130,000 from within current in-year budgets. The work is expected to be completed by April Procurement Six tenders were received in total. Company B - Jadu was selected in accordance with the council s procurement process Value for Money At present the council has three different pieces of technology delivering three separate web sites. Purchasing this content management system offers the council an opportunity to consolidate and rationalise the current approach. It is believed that the council will save on significant costs including hardware investment whilst at the same time delivering a more integrated service which will improve residents current website experiences Staffing Maintenance and implementation of the system is the responsibility of a member of staff located within the Information Systems service. 6.0 LEGAL ISSUES A contract will need to be completed and executed, on behalf of the Council and Jadu, recording the agreement reached between the parties. 7.0 CONSTITUTIONAL POWERS 7.1 Constitution Part 3 Responsibility for Functions -6.1 General Powers Chief Officers can take decisions without consultation with the Cabinet Member concerned where it is a decision authorised to be taken under the Contract Procedure Rules. 7.2 Contract Procedure Rules Paragraph 5.5 Authorisation and Acceptance Thresholds 8.0 BACKGROUND INFORMATION Company Value Tender Scoring A 122, % B 67, % C 87,500 + VAT 66.00% D 71, % E Between 61,578-85, % F 59, % 9.0 LIST OF BACKGROUND PAPERS 9.1. Contact Management Tender

5 10.0 OFFICER S DECISION I authorise the following action That Jadu are appointed as a partner to the Council That the council enter into a contract, with Jadu for a contract sum no greater than 130,000 for the provision, by Jadu, of a content management system to the council. Signed Date 17/1/11 Signed by Craig Cooper Director of Commercial Services

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