APPLICATION FOR CREDENTIAL AUTHORIZING PUBLIC SCHOOL SERVICE Instruction and Information Sheet

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1 State Of California California Commission On Teacher Credentialing Box Capitol Avenue Sacramento, CA Telephone: (916) or (888) Web site: APPLICATION FOR CREDENTIAL AUTHORIZING PUBLIC SCHOOL SERVICE Instruction and Information Sheet Remove this instruction section before you submit your application and keep it with a photocopy of the complete application packet until your credential is in your possession. A separate application form and fee is required for each credential for which you apply. If applying for your first credential, and do not hold a Certificate of Clearance (the document required to enter student teaching in California), you must include fingerprint processing information with your application. There is a fee for processing fingerprint information through the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). See the fee schedule (leaflet CL-659) to determine the correct amount. Applications not completely and accurately filled in and accompanied by all required supporting materials will be returned to the sender for completion. If your application is returned to you at any point in the processing, you will need to follow the directions included with it and resubmit the entire packet in a timely manner. The Commission cannot accept application forms with revision dates more than five years old. Applications older than five years will be returned to sender. Current versions of all application forms may be downloaded from the Commission s website at You are responsible for providing the appropriate official transcripts, letters verifying experience, examination score reports, and other information needed to determine your eligibility for the current issuance of the credential each time you submit an application. Transcripts or other supporting materials sent separately from the application will be returned to the sender without further action. We do not maintain pending files and cannot match pieces of an application that arrive separately. Throughout these instructions we will use the word "credential" to mean any type of credential, certificate, or permit we issue, unless the specific title of the document is important. 1. PERSONAL INFORMATION Type or print all information requested on this application form. You are required to provide a social security number or federal tax identification number on your application pursuant to 42 USC 666 and California Family Code If not furnished, your application may be denied, delayed, or returned for completion. Use your full legal name and be sure to list all former names, including your maiden name. Be sure to notify us in writing of an address change and include your full name and social security number (SSN) so that we can quickly locate your file. The California Information Practices Act and the Federal Privacy Act provide that agencies requesting information indicate the principal purposes for which that information is used. Your name, former names, social security number, date of birth, address, and telephone numbers are used to provide proper identification of your file and to contact you. Other information is used to determine your eligibility. With the exception of your SSN and home address, information displayed on the documents you hold or have held is public information and may be disclosed. In addition, pursuant to Education Code section the Commission may disclose with past, present, or prospective employers or institutions of higher education all information provided with applications submitted by you through those agencies. Information may also be disclosed to other State or Federal agencies as authorized by law. Personal information may be disclosed to the public only with your permission or in accordance with the law. The information is necessary for the Commission to perform its duty under Education Code Sections , which authorize this work. You have a right to review personal information maintained on you by our agency unless access is exempted by law. The Director of Certification, Assignment, and Waivers Division, 1900 Capitol Avenue, Sacramento, California 95814, (916) , is responsible for the maintenance of this information (9/05)

2 2. TYPE OF CREDENTIAL Select the Type and Name of Credential you are applying for by checking the appropriate box(es). If applicable, include any Subjects, CLAD, BCLAD and Supplementary Authorization Subjects. If you do not find a box appropriate to the credential type you are requesting, you may write the credential type in any available space on page 1 of the application. 3. EDUCATION List your college or university degrees as shown. Official transcripts for applicable course work bearing the raised seal of the institution or the registrar's signature in ink must accompany your application. Grade cards are not acceptable. If you apply through a school district, county office of education, or institution of higher education, you may include photocopies as long as the agency submits the application on your behalf. If the college or university will not release the official transcripts to you, contact your employer to see if they will allow you to file your application with them so that you can request that the transcripts be sent directly from the institution to your employer, who can attach them to the application and forward the packet to us. Do not have any college or university mail transcripts directly to this office separate from the application. If no course work was required, no transcripts need be submitted. You are responsible for submitting all supporting materials required for the type of credential for which you are applying. If this is your first application for this type of credential and you hold an out-of-state credential/certificate/license authorizing this type of public school service, include a photocopy of that document. Applicants who have completed their degree or professional preparation outside of the United States must have their degrees and transcripts evaluated by an agency approved by the Commission prior to submitting their application. Specific information about this process, including a list of approved evaluating agencies may be found on the Commission s website at or by calling (916) or (888) and pressing PERSONAL AND PROFESSIONAL FITNESS / OATH AND AFFIDAVIT You are required to answer all questions. You must submit a complete explanation each time you apply for a credential. If you checked yes to questions 2, 3, 4, 5, 6 or 7 in Section 4, you must provide the following documents with your explanation: Criminal Conviction: Provide a certified copy of: the complete investigative or arrest report from the appropriate law enforcement agency, and court documents showing the charges filed against you, including the criminal complaint and sentencing documents, and complete court docket, showing the plea you entered, the sentence, and verification that any conditions of probation were satisfied, and court order expunging the record or a certificate of rehabilitation, if applicable. If any of these records have been purged or are otherwise not available, provide an original statement from the law enforcement agency or court on official letterhead verifying that fact. You may also provide documented evidence of rehabilitation, such as proof of completion of drug or alcohol programs; letters on official letterhead from professional counselors, instructors, employers, probation or parole officers; letters from recovery programs and/or counselors attesting to current sobriety and length of time of sobriety; proof of community work, schooling, or other self-improvement efforts; current mental status examination by a clinical psychologist; and your own statement describing your rehabilitative efforts or changes made to prevent future problems. Action by Licensing Agency: Provide a copy of any decisions, findings, accusations, charges, investigative reports, and any other documents related to the licensing agency s action. If the records have been purged or are otherwise not available, provide an original statement from the licensing agency verifying that fact. You are required to disclose all criminal convictions (misdemeanors and felonies), including convictions based on a plea of no contest. You must disclose a conviction no matter how much time has passed even if the case has been dismissed pursuant to Penal Code Section Warning: Failure to disclose information or providing false or deceitful answers could lead to criminal prosecution, denial of your application, and/or adverse action on other credentials you currently hold. ii

3 Please complete this section and certify (or declare) under penalty of perjury under the laws of California that all the foregoing statements in this application are true and correct by signing the oath. FEES Attach a certified check or money order (no cash will be accepted) for the total amount to the front of the application. A personal check is acceptable if you are mailing the application directly to the Commission. Make checks payable to the California Commission on Teacher Credentialing. Be sure to include the required fees for all applications and fingerprint cards that you are currently submitting. See the fee schedule (leaflet CL-659) to determine the correct amount. If you are applying through a county office of education or school district office, you may be asked to make the check payable to that agency so they can submit a single check to the Commission for all of their applicants. The application fee is considered earned when the application is received and is not refundable (Reference: Title 5, California Code of Regulations, Section 80487). A service charge will be assessed for a check that does not clear the bank. Your application and fee remain valid for one year. If you are employed on an emergency permit (other than a 30-Day Substitute Permit), a Short-Term Staff Permit, Provisional Internship Permit, a one-year nonrenewable credential, Individualized Internship Certificate, or District Internship Credential you must apply through your employing agency. If you are not currently completing your professional preparation program or employed in the public schools of California, you may send your application directly to us. FINGERPRINT INFORMATION California Residents: If this is your first application for a credential or Certificate of Clearance, you will need to submit verification that you have had your fingerprints taken electronically by submitting a Live Scan receipt with your application packet. A copy of the Live Scan form may be found on the Commission s website at LS.pdf. Three copies of the form will be needed for the Live Scan operator. Effective July 1, 2005, California residents do not have the option of submitting fingerprint cards. A current listing of Live Scan sites offering electronic fingerprint services is available to the public on the California Attorney General s website at Out-of-State/Out-of-Country Residents: If this is your first application for a credential or Certificate of Clearance, you will need to submit verification that you have had your fingerprints taken electronically by submitting either a Live Scan receipt with your application packet or two fingerprint cards (FD-258F) and processing fees. The California Department of Justice (DOJ) will accept fingerprint cards from the Commission for teachers who reside outside of California provided the teacher s home address is from another state or country. A copy of the Live Scan form may be found on the Commission s website at Three copies of the form will be needed for the Live Scan operator. A current listing of Live Scan sites offering electronic fingerprint services is available to the public on the California Attorney General s website at If you already have fingerprint clearance on file with the Commission, your credential will be printed and mailed to you once it is granted. If you submit fingerprint cards with your application packet, you will receive a letter verifying your academic eligibility for the credential when your application is favorably evaluated and the fingerprint cards will be forwarded to the DOJ and FBI for processing. When we receive clearance from both DOJ and FBI, your credential will be printed and mailed. Fingerprint processing generally takes one month. APPLICATION SUBMISSION DEADLINE As indicated in California Code of Regulations Title (b) and (c), applications submitted through an employing agency or recommending institution must be received by the Commission within four months from the requested issuance date of the credential. If the application is received after the four-month deadline, the date of issuance of the credential, certificate or permit will be the date the application was received by the Commission. PROCESSING TIME Title 5, California Code of Regulations, Section 80443, sets a minimum processing time for completed applications. Applicants not notified of their credential status within 75 working days after the Commission receives the application have the right to file an appeal, in writing, with the Executive Director of the Commission for a refund of the filing fee. Applications delayed by a Commission appeal, Professional Standards review, or fingerprint processing are not subject to the 75-day restriction. The Commission may deny the refund request if the Commission's application workload exceeds by 15 percent the number of applications processed in the same quarter of the previous year, or if other statutory mandates cause an unforeseeable delay in application processing. iii

4 You may check your application status online and calculate the approximate processing time by clicking here or you may access these features by visiting the Commission s website at Please wait until the minimum processing time has passed before contacting the Commission regarding your application status. Applications are processed in the order in which they are received. Staff cannot search for pending applications or process applications out of order. The Commission suggests you request a return receipt through the post office when you mail your application packet if you would like notice that your application was received by the Commission. If you need additional information about credentialing in California or about filing your application, you may visit the Commission s website at or write, telephone, or the California Commission on Teacher Credentialing at the address on the top of the instructions. Additional application forms and information are also available at county offices of education, school district offices, and in the education offices at colleges and universities with Commissionapproved professional preparation programs. ISSUANCE DATES The issuance date of a credential, certificate, or permit is based upon either the initial date of service as determined by the employer, the completion date of a program as determined by the recommending institution or agency, or the fee date the Commission received the application. The Commission will honor the issuance date established by the employing agency or institution of higher education as long as the applicant is eligible for the document on the date indicated and the application was submitted within the submission deadline, as established in California Code of Regulations, Title (b) and (c), outlined below. If a first time or new type of application is submitted directly to the Commission by an individual, the issuance date of the credential, certificate or permit will be the date the application was received by the Commission. If the application is for renewal and the application is received on or before the expiration date of the document being renewed, the Commission will use the expiration date of the old document as the issuance date for the new document. If the application is for renewal and the application is received after the expiration date of the document being renewed, the issuance date on the new document will be the date the application was received by the Commission. Before you seal the envelope, have you enclosed: For the first-time California credential applicant, be sure you have included the following items. Incomplete applications will be returned to you. Application (41-4) form (Revision date may be no more than five years old) Livescan 41-LS receipt or, for out of state residents only, two fingerprint cards (FD-258) Exam score reports when applicable Official transcripts and other necessary materials Current fees (see fee Information Leaflet CL-659) For all other types of applications Application (41-4) form (Revision date may be no more than five years old) Official transcripts and/or other necessary materials when applicable Current fees (see fee Information Leaflet CL-659) Please be sure that all sections have been completed and the oath signed. iv

5 APPLICATION FOR CREDENTIAL AUTHORIZING PUBLIC SCHOOL SERVICE Mail to: STATE OF CALIFORNIA (For Privacy Act tification See Instructions) Appeal: CTC or RGA CALIFORNIA COMMISSION ON TEACHER Route to CREDENTIALING BOX (1900 Capitol Avenue) Courtesy SACRAMENTO, CALIFORNIA IHE/County/District/Use Only Commission Use Only: Fee Information APP FP OTHER 1. PERSONAL INFORMATION (Type or print) CCTC Use Only Issuance Date: Social Security Number: Applicant's Full Legal Name: Date of Birth Month Day Year First Middle Last Mailing Address City All Former/Maiden Name(s): State ZIP Code County of Employment Home Phone ( ) 2. SELECT TYPE OF CREDENTIAL 30-Day Substitute Prospective Substitute Career Substitute Multiple/Single Subject (CA Trained Only) Provisional Internship Short-Term Staff Long Term Emergency Individualized Internship District Intern IHE Recommend College: attach 41-REC RYAN or 41-REC 2042 Specify Authorization(s) for Document Selected Above Multiple Subject English Learner Auth CLAD BCLAD Specify language for BCLAD Single Subject Specify subject English Learner Auth CLAD BCLADSpecify language for BCLAD Adapted Physical Education Variant Concurrent Agriculture Induction Program Completed Sponsor: Attach Form 41-Induction Multiple Subject Single Subject COMMISSION USE ONLY Work Phone ( ) Specify disability Areas(s) for Document Selected Above: Mild/Moderate Disabilities Moderate/Severe Disabilities Deaf & Hard of Hearing Physical & Health Impairments Visual Impairments Early Childhood Special Education Multiple or Single Subject Based on Out-of-State Program Multiple Subject Single Subject Specify Reading Specialist Other Specialist Specify Resource Specialist Preliminary Clear Emergency Added Authorization (80499) Sojourn Exchange Eminence Address: FIRST TIME NEW TYPE RENEWAL CERTIFICATE OF CLEARANCE Education Specialist Provisional Internship Short-Term Staff Long Term Emergency Individualized Internship District Intern IHE recommendation Out-of-State Program English Learner Authorizations Emergency CLAD Permit Emergency BCLAD Permit Specify language CLAD Certificate BCLAD Certificate Specify language Bilingual Specialist Child Development Permits Assistant Associate Teacher Master Teacher Area of specialization Site Supervisor Program Director Certificate of Completion of Staff School-Age Emphasis Development Services Credentials Administrative Services Certificate of Eligibility Preliminary Professional Clear Pupil Personnel Services Clinical/Rehabilitative Svcs Library Media Services School Nurse Services Other Health Services Specify Reading Certificate Based on IHE Recommendation College: attach form 41-REC Based on Out-of-State Program Other Limited Assignment Specify Supplementary Authorization(s) Specify or Intro/Specific Subject Matter Authorization(s) Specify FP Reject: DOJ/FBI Initials Date CO Initials Date DOJ/FBI Designated Subjects Adult Full-time Part-time Vocational Full-time Part-time Special Subjects Supervision & Coordination Vocational 30-Day Substitute Other Multiple Subject via Private School Experience (SB 57) Single Subject via Private School Experience (SB 57) Specify subject EMPLOYMENT INFORMATION County CDS Code School District CDS Code Charter School/n-Public School or Agency/Statewide Agency Name Must be completed for all credentials, certificate, and permit types where service is restricted to an employing agency. Applications for emergency permits, except 30-Day Substitute Teaching Permits, must be filed through the employing agency, which must have an annual Declaration of Need for Fully Qualified Educators on file with the Commission prior to the submission of any applications. Page 1 FORM 41-4 (9/05)

6 3. EDUCATION List all colleges and universities you have attended. A complete set of official transcripts must accompany the initial application for each credential. Name of Institution Dates of Attendance Degree and Date Location From To Subject/Major Granted 4. CHARACTER AND FITNESS QUESTIONS FOR APPLICATION Answer the questions below by checking "yes" or "no." If you answer yes to any question, you must submit a full explanation using a separate sheet of paper. Please refer to the instructions to determine what additional documents must be submitted with your application. Failure to disclose any information requested is considered falsification of your application and is grounds for denial of your application and/or disciplinary action against your credential. 1. Have you ever held a credential or license authorizing service in the public schools in another state? If you answer yes, -- State Type of Credential State Type of Credential 2. Has any application you filed in another state or place for a credential, license, or other document authorizing public school service or teaching been denied and/or rejected for alleged misconduct? 3. Has any disciplinary action (including an action that was stayed by the licensing agency) ever been taken against any credential, license, or other document authorizing public school service or teaching that you hold or held in another state or place? 4. Have you ever been convicted, including a conviction based on a plea of no contest, of any felony or misdemeanor in California or any other state or place? (te: You must disclose your conviction even if the case was dismissed pursuant to Penal Code section , or the equivalent.) 5. Has any disciplinary action (including an action that was stayed by the licensing agency) ever been taken against any professional or vocational license that you hold or held in California or any other state or place? 6. Are any criminal charges currently pending against you in California or any other place, or are you currently the subject of any inquiry or investigation by a state or federal law enforcement agency or a licensing agency in California or any other state or place? 7. Have you ever been the subject of any inquiry or investigation by a state or federal law enforcement agency or a licensing agency in California or any other state or place regarding alleged misconduct that involved children or took place on school property? 8. Have you ever been dismissed, non-reelected, suspended without pay for more than ten days, retired, resigned, or otherwise left school employment because of allegations of misconduct or while allegations of misconduct were pending? 9. Is any disciplinary action now pending against you in any school district or other school employer? OATH AND AFFIDAVIT I solemnly swear (or affirm) that I will support the Constitution of the United States of America, the Constitution of the State of California, and the laws of the United States and the State of California. I hereby certify (or declare) under penalty of perjury under the laws of the State of California that all the foregoing statements in this application are true and correct. Date City County State X SIGNATURE OF APPLICANT BEFORE MAILING, PLEASE REVIEW THE APPLICATION FOR COMPLETENESS. Page 2 FORM 41-4 (9/05)

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