CLOSTER BOARD of EDUCATION Closter, New Jersey AGENDA REGULAR MEETING Tenakill Middle School July 28, :30 PM

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1 CLOSTER BOARD of EDUCATION Closter, New Jersey AGENDA REGULAR MEETING Tenakill Middle School July 28, :30 PM The Board Meeting was called to order by President Linn at 7:30 P.M. The following Board Members were present: Also present: Ms. Ginsberg, Ms. Park, Mr. Lambert, Ms. Pfeiffer, Mr. Micera, Ms. Kwon, Ms. Lee, Ms. Marinaccio, Mr. Linn Ms. Newberry, Mr. Iappelli STATEMENT BY THE PRESIDENT: The New Jersey Open Public Meetings Act was enacted to ensure the right of the public to have advance notice of and to attend the meeting of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Secretary to the Board of Education has caused notice of this meeting by having the date, time, and place thereof, posted at each school building within the district, the Board of Education office, the Office of the Borough Clerk, and transmitted to The Record and Northern Valley Suburbanite newspapers. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mr. Linn. SUPERINTENDENT S REPORT Ms. Newberry briefed the Board and the public on the following District highlights: August 27th New Staff Orientation September 1st at 8:30 AM Staff Breakfast/Staff Orientation Mr. LaPira of Fogarty & Hara will be updating the staff on the Anti-Bullying Rights Act and Suicide Prevention 1

2 September 3rd at 7:00 PM Tenakill Middle School Meet & Greet with Dr. Robert Hyman, Principal and Mr. Keith McElroy, Assistant Principal Supe s On newsletter is being mailed out in August. In October Ms. Amy Fabrikant, writer and literacy coach, will speak to Tenakill students and staff on creating community, inclusive schools and acceptance of diversity. Administration is reading Thanks for the Feedback by Douglas Stone. Geometry will be offered to advance math students this year as an online course because the high school is no longer offering it as a 1st period class. Interviews for a new kindergarten teacher are underway because Ms. Gaborow resigned. RECOMMENDATIONS EXPENDITURES CORRESPONDENCE Retirement letter from Ms. Wendy Beardsley, office paraprofessional, Tenakill MS Resignation letter from Ms.Tanya Gaborow, Kindergarten teacher, Hillside ES MINUTES Moved by Mr. Micera, seconded by Ms. Ginsberg to approve the following minutes. Motion was carried by voice vote of the Board: June 16, 2015 Work Session/Regular Meeting PUBLIC DISCUSSION Moved by Mr. Lambert, seconded by Ms. Marinaccio to open the meeting to the public discussion at 8:03 PM. Mr. DiDio, Borough of Closter Councilman, shared a story from his experience as a principal in New York City. Moved by Ms. Marinaccio, seconded by Ms. Park to resume the regular order of business at 8:05 PM. 2

3 CURRICULUM AND INSTRUCTION COMMITTEE Chairperson Ms. Ginsberg, Mr. Linn and Ms. Marinaccio Moved by Ms. Ginsberg, seconded by Ms. Marinaccio to approve Motions A-E. Motions were approved by a roll call vote of the Board as follows: YEAS: NAYS: Ms. Ginsberg, Ms. Park, Mr. Lambert, Ms. Pfeiffer, Mr. Micera, Ms. Kwon, Ms. Lee, Ms. Marinaccio, Mr. Linn none A. Motion to approve the following courses for as recommended to the Superintendent by the Principals: Staff Member: Course No./Title: Institution: Credits: Staff Member: Course No./Title: Institution: Credits: Eileen Kennedy, Hillside Elementary ESL EDUC 6601 Multisensory Reading I Fairleigh Dickinson University 3 graduate Dara Weiss, Hillside Elementary Guidance Counselor EDIN Motivation: The Art & Science of Inspiring Classroom Success The College of New Jersey 3 graduate B. Motion to approve the following field trips: School: Tenakill Middle School Group: Peer-to-Peer Date: September, 2015 Destination: Closter Public Library Location: Closter, NJ School: Tenakill Middle School Group: Grade 5 Date: November, 2015 Destination: Buehler Challenger & Science Center Location: Paramus, NJ C. Motion to approve Superintendent s Goals for D. Motion to approve Superintendent s Merit Goals for

4 E. Motion to approve nomination of Ms. Eileen Kennedy, ESL teacher in the Closter Public Schools, to serve on the NJDOE Standards Review Committee for FINANCE AND PHYSICAL PLANT COMMITTEE Chairperson Mr. Micera, Mr. Lambert and Ms. Lee Moved by Mr. Micera, seconded by Mr. Lambert to approve Motions A-Q. Motions were approved by a roll call vote of the Board as follows: YEAS: NAYS: Ms. Ginsberg, Ms. Park, Mr. Lambert, Ms. Pfeiffer, Mr. Micera, Ms. Kwon, Ms. Lee, Ms. Marinaccio, Mr. Linn none A. Motion to approve the following items as required, pursuant to NJSA 18A:17-9 and NJAC 6: : a. Board Secretary and School Treasurer Financial Reports for June b. Board of Education s Monthly Certification of Budgetary Major Account /Fund status for June c. Transfer of funds as per Appendix A attached. B. Motion to approve retroactive payment of bills for June 2015 in the amount of: General Fund $1,159, Special Revenue $ 10, Capital $ Enterprise $ PTO $ TOTAL $1,171, C. Motion to approve payment of bills for July 2015 in the amount of: General Fund $ 713, PTO $ 14, TOTAL $ 727, D. Motion to approve the following staff conferences: Staff Member/s: Silvia Jost and Joanne Iyo Conference: Arduino for Educators - Beginner Location: Bergen County Technical Schools, Hackensack, NJ Date: August 18, 2015 Cost to Board: Registration fees $150 TOTAL: $300 4

5 Staff Member/s: Kevin Hernandez (Gr. 5 Science) Conference: Buehler Comet Workshop Location: Paramus, New Jersey Date: September 24, 2015 Cost to Board: Substitute $85 Staff Member/s: Mary Auriti, Amanda Cummings, Kerry Frazer, Alexandra Meril Conference: New Jersey Literacy Consortium Location: Kean University Date: October 28, 2015; December 10, 2015; March 31, 2016; May 26, 2016 Cost to Board: Registration fees $450 = $1,800 Substitutes $85 = $1,360 TOTAL: $3,160 E. Resolution Increasing the Bid Threshold Qualified Purchasing Agent WHEREAS, Peter Iappelli, School Business Administrator/Board Secretary possesses a qualified purchasing agent (QPA) certificate; WHEREAS, the Governor, in consultation with the State Treasurer and pursuant to N.J.S.A. 18A:18A-3 (b), on July 1, 2015 has increased the bid threshold amount for school districts with purchasing agents who possess qualified purchasing agent certificates, from $36,000 to $40,000; NOW, THEREFORE BE IT RESOLVED that the Closter Board of Education, pursuant to N.J.S.A. 18A:18A-3 (a) and N.J.A.C. 5:34-5.4, establishes and sets the bid threshold amount of $40,000 for the Closter Board of Education, and further authorizes Peter Iappelli, School Business Administrator/Board Secretary, to award contracts in full accordance with N.J.S.A. 18A:18A-3 (a), for those purchases that do not exceed in the aggregate of the newly established bid threshold amount. F. Motion to approve Participation Agreement for Cooperative Purchasing of Electric Services through the Middlesex Regional Education Services Commission MRESC Cooperative Pricing System 65MCESCCPS, attached hereto as Appendix B. G. Capital Reserve Withdrawal RESOLVED, the Closter Board of Education authorizes Mr. Peter Iappelli, School Business Administrator, to transfer available funds from the Capital Reserve 5

6 account to Other Capital Projects in the amount of $93,051. Funds are needed for the installation of classroom toilet at Hillside Elementary School. H. Motion to award following contracts for as a result of the annual bidding conducted by Educational Data Services, Inc. as per Appendix C attached hereto. The amount awarded represents Closter s share of the total award amount for all of the districts participating in the cooperative bidding. I. RESOLVED, the Closter Board of Education approves the annual contract with Bergen County Special Services School District to provide non-public school services under Chapter 192/193 for the school year and authorizes the School Business Administrator to execute said contract. J. RESOLVED, the Closter Board of Education agrees to appropriate the Extraordinary Aid for Special Education in the amount of $117,139 into the school year budget as follows: Extraordinary Purchased Services K. Motion to approve resolutions for contract with Loving Care Agency, Inc. for Nursing Services from July 1, 2015 through June 30, 2016, attached hereto as Appendix D. L. Motion to approve resolutions for contract with Starlight Home Care Agency, Inc. for Nursing Services from July 1, 2015 through June 30, 2016, attached hereto as Appendix E. M. Motion to approve the following (2) change orders to Salazar & Associates for the Classroom Toilet Renovation Project at Hillside Elementary School: RESOLVED to approve a $5,050 change order (GC-01- additional cost to abate asbestos floor tiles). Partial Cost of (GC-01) will be deducted from Contingency Allowance #1: $3, Less: Partial GC-01: (3,000.00) Balance of Allowance #1: $0 Partial Cost of (GC-01) will be added to the contract Original Contract Sum: $87,

7 Plus: Partial GC-01: 2, New Contract Sum including GC-01: $89, RESOLVED to approve a $3, change order (GC-02- additional cost to replace 5 existing toilets). Cost of (GC-02) will be added to the contract New Contract Sum including GC-01: $89, Plus: GC-02: 3, New Contract Sum including GC-02: $93, N. Motion to approve the following out-of-district tuition contracts for school year: # Students Placement Tuition/student (1) Old Tappan PreSchool $ summer (1) Demarest Preschool $ summer (1) Demarest Preschool $30, (2 sessions) (1) Demarest Preschool $15, (1) Old Tappan LLD $30, (1) Norwood LLD $30, O. Motion to accept the following Preschool Tuition contracts for the school year: # Students Tuition/student (1) Extended Day $5, P. Motion to approve the following out-of-district Special Education placements for school year: # Students Placement Tuition/student (1) Bergen Center Child Dev $63, extended year Q. Pursuant to PL 2015, Chapter 47 the Closter Board of Education intends to renew, award, or permit to expire the following contracts previously awarded by the Closter Board of Education. These contracts are, have been, and will continue to be in full compliance with all state and federal statutes and regulations; in particular, New Jersey Title 18A:18. et.seq, NJAC Chapter 23, and Federal Uniform Administrative Requirements 2CFR, Part

8 Apple Inc. Apple Financial Services Asbury Park Board of Education Bergen County Special Services Bergen County Center Child Development, Inc. C & M Door Controls Inc. Children's Therapy Center Cream O Land Diary Inc. Delta Dental of NJ Inc. Dicara Rubino Architects Direct Energy Business Eastern Datacomm Inc. Educational Data Services Inc. Fogarty & Hara, Esqs. Integration Partners Keyboard Consultants Inc. Lerch, Vinci &Higgins LLP Loving Care Agency, Inc. Lupardi's Nursery Inc. Northeast Bergen County School Board Insurance Group (NESBIG) Northeast Roof Maintenance, Inc. Northern Valley Tech Services Northern Valley Region 3 Panoramic Window & Door Systems, Inc. Reading & Language Arts Inc.(RLAC) Starlight Home Care Agency, Inc. Teo Technologies Inc. Xerox Capital Services PERSONNEL AND MANAGEMENT COMMITTEE Chairperson Ms. Park, Ms. Pfeiffer, Ms. Kwon Moved by Ms. Park, seconded by Ms. Pfeiffer to approve Motions A-M. approved by a roll call vote of the Board as follows: Motions were YEAS: NAYS: Ms. Ginsberg, Ms. Park, Mr. Lambert, Ms. Pfeiffer, Mr. Micera, Ms. Kwon, Ms. Lee, Ms. Marinaccio, Mr. Linn none A. Motion to approve, with regret, the retirement of Ms. Wendy Beardsley, Tenakill Middle School office paraprofessional, effective June 30,

9 B. Motion to approve, with regret, the resignation of Ms. Tanya Gaborow, Hillside Elementary School Kindergarten teacher, effective July 23, C. Motion to approve the following salaries for the school year: Administrative Staff: Assignment Annual Salary Baffa, Alfred Principal, Hillside $ 163,794 Mangini, Lydia Supervisor, Child Study Team $ 141,278 Tantum, William Technology Integration Supervisor $ 125,001 Carmichael, Courtney Supervisor Curriculum and Instruction $ 92,000 Board Office Staff: Assignment Annual Salary Clarke, Maria Payroll/Benefits $ 63,423 Crescenzi, Linda Asst. to Business Administrator $ 69,398 Fulmer, Eileen Superintendent s Secretary $ 71,886 Keast, Cheryl Assistant to Board Office $ 49,817 Other District Staff: Assignment Annual Salary Martin, Allan Supervisor Buildings and Grounds $ 83,896 Salvati, Vincent Network Engineer $ 82,651 D. RESOLVED the Board President is hereby authorized to execute the employment contract of Mr. Peter Iappelli, Business Administrator/Board Secretary, for the school year. Employment contract was approved by the Interim Executive County Superintendent on June 19, Contract is on file in the Closter Business Office. E. Motion to approve the following certificated staff for school year: Name: Angela Banta Assignment: Special Education Language Arts Teacher (TMS) FTE: 1.0 Step: 0 Column: MA Salary: $53,837 F. Motion to approve the Paraprofessional staffing at Hillside Elementary School and Tenakill Middle School for the school year, attached hereto as Appendix F. G. Motion to approve Karen Caruso as instructor for Tenakill Middle School Summer 9

10 Program, July 6-July 31, 2015 (20) days, 3 hours/day at a rate of $45.00/hour. H. Motion to approve Linda Nasissi as instructor for Tenakill Middle School Summer Program, July 6-July 31, 2015 (20) days, 3 hours/day at a rate of $45.00/hour. I. Motion to approve Lisa Licameli as STEM instructor for Tenakill Middle School Summer Program, July 13-July 24, 2015 for (10) school days, 3 hours/day at a rate of $45.00/hour. J. Motion to approve employment of the following 2015 Summer Custodial Assistant: Matthew Gardner, year (1), at a rate of $8.38/hour. K. Motion to approve the following substitute teachers for school year, attached hereto as Appendix G. L. Motion to approve the following substitute custodians for school year: Hourly Rate Gene Smith $15.80 Timothy McHale $12.00 M. Motion to approve the following volunteers for school year, attached hereto as Appendix H. OLD BUSINESS Mr. Iappelli updated the Board on the installation of the new gym floor at Tenakill MS. PUBLIC DISCUSSION Moved by Mr. Micera, seconded by Ms. Marinaccio to open the meeting to public discussion at 8:26 PM. Mr. Linn asked Mr. DiDio if a dialogue can be started with the Mayor and Council about moving the polling places from the schools and returning the annual school election to April. Moved by Ms. Marinaccio, seconded by Ms. Lee to close the meeting to public discussion at 8:29 PM. CLOSED SESSION MOTION Moved by Mr. Micera, seconded by Mr. Lambert to approve the following Closed Session Motion. Motion was carried by a voice vote of the Board. 10

11 BE IT RESOLVED that the Closter Board of Education will adjourn to a Closed Session to discuss the following: Personnel The matters so discussed will be disclosed to the public as soon as and to the extent that such disclosure can be made without adversely affecting the public. The Board went into Closed Session at 8:30 PM. The Board reconvened from Closed Session at 8:34PM. ADJOURNMENT Moved by Mr. Micera, seconded by Ms. Kwon to adjourn the meeting at 8:34 PM. Respectfully submitted, Peter C. Iappelli, School Business Administrator/Board Secretary 11