Disclosure Framework for Securities Settlement Systems. Rejestr Papierów Wartościowych (Securities Register)

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1 Disclosure Framework for Securities Settlement Systems Rejestr Papierów Wartościowych (Securities Register) Domestic Operations Department Warszawa, April 2014

2 Compiled in: Domestic Operations Department Published by: Narodowy Bank Polski ul. Świętokrzyska 11/21, Warszawa tel , fax: Narodowy Bank Polski, 2013

3 Contents Introduction 3 I. Basic information 4 II. Rules and procedures of the SSS 7 III. Relationships with participants 8 IV. Relationships with other SSSs and commercial intermediaries 11 V. Securities transfers, funds transfers and linkages between transfers 13 VI. Default procedures 18 VII. Securities overdrafts, securities lending and back-to-back transactions 21 VIII. Risk control measures 24 IX. Operational risks 28 Abbreviations 30

4 Introduction Introduction Securities Settlement Systems In 1996 the Committee on Payment and Settlement Systems (CPSS) and the International Organization of Securities Commissions (IOSCO) formed a joint working group to develop a disclosure framework for securities settlement systems. The working group consisted of securities settlement system operators, including both official and private sector representatives, securities regulators and central bankers. The present Disclosure Framework for Securities Settlement Systems builds on the work of the CPSS and IOSCO by providing a protocol for the review of a securities settlement system's operation and its allocation of risks. It is intended as a tool for system operators and participants to use in discussing the risks associated with securities settlement arrangements. The Disclosure Framework is structured in the form of a questionnaire intended to be completed by organizations that operate securities settlement systems. Narodowy Bank Polski has completed the Disclosure Framework. Disclosure Framework for Securities Settlement Systems 3

5 Chapter 1. Chapter 1. Basic information A. What is the name of the SSS? Securities Register (in Polish: Rejestr Papierów Wartościowych - RPW) B. Where and in which time zone is the SSS located? Ul. Świętokrzyska 11/21, Warsaw, Poland Central European Time (GMT +1) C. What functions does the SSS perform? Depository functions: Registration of Treasury bills and NBP-bills, Supervising the compliance between the size of an issue and the number of outstanding securities, Clearing and settlement functions: Clearing and settlement of transactions, Risk management, including: - System for ensuring settlement liquidity (lombard credit, intraday credit, securities lending system). 1. Does the SSS serve as a securities depository and/or provide securities settlement services? RPW operates as both a securities depository and a clearing and settlement institution for outside regulated trading of Treasury bills and NBP bills and on the regulated secondary off exchange market (Treasury BondSpot Poland). (a) What types of instrument are eligible for deposit at the SSS (e.g. debt, equities, warrants, etc.)? In RPW are registered Treasury bills and NBP bills. (b) What types of instrument are eligible for transfer within the SSS? Treasury bills and NBP bills. (c) Please describe whether eligible securities are dematerialized, immobilized or transferred physically. All securities registered in RPW are dematerialized. (d) Does the SSS provide safekeeping for physical certificates? RPW does not keep any securities in a physical form. 4 Narodowy Bank Polski

6 Chapter Does the SSS provide cash accounts and/or provide funds transfers in conjunction with securities transfers? If so, in what currencies? The settlement of transactions is performed on the current accounts of RPW participants placed with NBP (Narodowy Bank Polski). 3. Does the SSS provide a trade matching service? Do others provide such services for securities settled at the SSS? RPW provides trade matching. Treasury BondSpot Poland (the electronic platform for Treasury securities where Treasury securities are traded) performs the matching. 4. Does the SSS provide a trade netting service (as distinct from undertaking the settlement of securities transfers on a net basis)? Do others provide such services for securities settled at the SSS? In either case, what types of netting (bilateral or multilateral), if any, are performed? All transactions are settled in gross. 5. Does the SSS offer a securities lending or borrowing program? RPW system offers on request securities lending for the purpose of ensuring the liquidity of settlement for transactions. 6. Does the SSS provide custodial and/or related services such as the collection of interest dividends, principal or withholding tax reclamations? Which types of service are provided? Treasury bills and NBP bills are discount papers. RPW provides cash on the maturity date on the account of direct RPW participants. 7. Does the SSS act as a central counterparty or principal to transactions with its participants? No. 8. Other? Please specify. D. What type of organization is the SSS? 1. Please indicate whether the SSS is a public sector or private sector entity. RPW is in charge of NBP. 2. Please indicate whether the SSS is organized on a for-profit or a non-profit basis. RPW is organized on a non-profit basis. 3. What is the legal basis for the establishment of the SSS and for securities transfers made through it? RPW`s responsibilities are defined in the Resolution 71/2010 of the Management Board of the NBP of December 23, 2010, Ordinance of the Ministry of Finance and the regulations on trading in securities. Disclosure Framework for Securities Settlement Systems 5

7 Chapter 1. E. Please describe and provide a diagram outlining the organizational and ownership structure of the SSS. 1. Who are the owners of the SSS? NBP (100%). 2. What entity or entities operate the SSS? Which functions of the SSS, if any, are outsourced to third parties? NBP. 3. Does the SSS have a Board of Directors? RPW is the part of the Domestic Operations Department in NBP. (a) What is its composition? (b) What are its responsibilities? F. Please describe the financial resources of the SSS. 1. Amount of paid-in capital and retained earnings? 2. Guarantees, insurance coverage or other similar arrangements? 3. Credit lines or letters of credit? 4. Powers to assess participants or equity holders? G. Please describe whether the SSS or its operator is subject to authorization, supervision or oversight by an external authority. RPW is supervised by the NBP internal authority (the Internal Audit Department of NBP) and by an external authority (the Supreme Chambers of Control). 6 Narodowy Bank Polski

8 Chapter 2. Chapter 2. Rules and procedures of the SSS A. Does the SSS maintain a complete list of the rules and procedures governing the rights and obligations of participants and the duties of the SSS? The rules and procedures are listed in the document Regulamin RPW (RPW rules). 1. How can participants obtain a copy of the rules and procedures? RPW rules are delivered to all RPW participants before signing an agreement with NBP. In addition, a copy of current rules and procedures is available from NBP directly. 2. Does other documentation provided to participants (e.g. user guides) have the same status as the rules and procedures? There are no other such documents. 3. Describe the process for changing rules and procedures, including any need for regulatory approval. (a) What authority is required, and how does this differ depending on the type of change involved? The Management Board of NBP must approve of each change in the regulations. (b) How are participants notified of changes in rules and procedures? See point 1. (c) Is there a procedure for participants or others to comment on proposed rule changes? RPW constantly co-operates with its participants in adapting the depository-settlement system rules to the needs of the capital market. Any likely changes to the RPW rules put forward by NBP undergo the process of consultations. B. Are the rules and procedures binding on the SSS as well as its participants? Under what conditions and on whose authority can written rules and procedures be waived or suspended by the SSS? The RPW rules are an integral part of the participants agreement and are binding for both parties of that agreement: RPW as well as all the RPW participants. Disclosure Framework for Securities Settlement Systems 7

9 Chapter 3. Chapter 3. Relationships with participants A. Please describe the types of membership offered by the SSS. 1. How do the types differ? There is only one type of membership direct participant. 2. Within each membership category, are all participants subject to the same rules and procedures? Please describe important exceptions, including both differences in rules across participants and the rationale for these differences. All direct participants are subject to the same rules and procedures. B. Can participants establish accounts for their customers' assets that are segregated from their own asset accounts at the SSS? Yes, the clients` securities are registered separately from the participant s own securities. 1. If so, is this accomplished through a single omnibus customer account or through a multiplicity of accounts and/or sub-accounts? There is an customer account, it is divided to thirty portfolios (types of investors) in Treasury bills: Residents: - Banks, - Insurance firms, - Pension funds, - Investment funds, - Natural persons, - State universities, - Independent public healthcare institutions supervised by the minister or the central body of the government administration or a provincial governor, - State cultural institutions, - Polish Academy of Sciences and its organizational units, - State legal persons established under separate acts to carry out public tasks, except for enterprises, banks and commercial partnerships, - Budget institutions, - Executive agencies, - Local government, - Independent public healthcare institutions supervised by a local government unit, - Local government cultural institutions, 8 Narodowy Bank Polski

10 Chapter 3. - Local government legal persons established under separate acts to carry out public tasks, except for enterprises, banks and commercial partnerships, - The Social Security Board, Farmers` Social Security Board and the funds managed by it, - The National Health Fund, - Other entities, - Non financial entities, Non residents: - Banks, - Central banks, - Natural persons, - Other entities, - Non financial entities, - Public institutions, - Insurance companies, - Pension funds, - Investment funds, - hedge funds, - Omnibus account and two portfolios in NBP bills: the participant`s own portfolio and the client`s portfolio. 2. Is the segregation optional or compulsory? The segregation is compulsory. 3. Does the fact that a sub-account at the SSS bears the name of a third party give any rights to that third party as a participant under the rules of the system? The rules and the regulations which are applicable in the RPW system are binding for all the parties participating in the system. C. Please describe participant requirements for each type of membership. 1. Are participants required to be domiciled or resident in a particular jurisdiction? The participant can be: - bank (if it has its current account with NBP), - KDPW, - Banking Guarantee Fund, - Ministry of Finance, - foreign depository institutions. Disclosure Framework for Securities Settlement Systems 9

11 Chapter Are participants required to be subject to a supervisory regime? If so, please describe. The supervisory division in the Domestic Operations Department controls the activities of the participants whether they comply with the RPW rules. 3. Are participants required to hold an equity stake in the SSS? 4. Are there financial, economic, personal or other requirements (e.g. minimum capital requirements, "fit and proper" tests)? If so, please describe. D. Does the SSS engage in oversight of its participants to ensure that their actions are in accordance with its rules and procedures? If so, please describe. NBP which is running RPW supervises direct participants activities to see whether they are compliant with appropriate securities registration procedures. The compliance with the rules and regulations being in force is controlled by NBP via numerous off - site controls. E. Under what conditions can participants terminate their membership in the SSS? Does this mark the end of all liabilities of the participant? If not, please describe what liabilities could remain. 11 A participant may decide to close its depository accounts at RPW, and at the same time give notice of its intent to terminate its participation in the RPW if he wants. He has to transfer all securities to another participant`s account. F. Under what conditions can the SSS terminate a participant's membership in the SSS? RPW may terminate a participation agreement (deprival of participation status), when a participant does not meet the requirements which are defined in the RPW rules. Deprival of participation status does not affect the duties of the participant arising from any operations carried out up to the day of the loss of that status. G. Please describe the scope of the SSS's liability to participants, including the standard of liability (negligence, gross negligence, willful misconduct, strict liability or other), the force majeure standard, and any limitation to the scope of liability of the SSS (e.g. indirect or consequential damages). Where are these liabilities and their limitations set out (e.g. in statute or contract)? The principles of liability arise from the general legal regulations included in the Polish Civil Code. 10 Narodowy Bank Polski

12 Chapter 4. Chapter 4. Relationships with other SSSs and commercial intermediaries A. Does the SSS maintain linkages (including sub-custodian or cash correspondent relationships) or other relationships with other SSSs? 1. Please identify each of the other SSSs used and the type of securities transferred via the linkages. (a) What is the name of the other SSS? Where is it located? (b) What securities are eligible for transfer via the linkage to the other SSS? (c) Are transfers of securities made via the linkage to the other SSS limited to only those that are free of payment or are transfers against payment also made via the linkage to the other SSS? If against payment, please describe the timing of the transfers and the corresponding payments. (d) Does the other SSS provide custody services to the SSS and, if so, who bears any credit or custody risks? B. Does the SSS use securities custodians (other than the other SSSs addressed in the previous question) and/or commercial cash correspondents? Please identify the custodians or cash correspondents used and the duties that each performs. C. Please describe the standards used in approving or reviewing relationships with other SSSs, custodians or cash correspondents, including any financial or operational requirements or the presence of insurance or public supervision. D. Does the SSS advance funds or securities to or on behalf of other intermediaries such as issuing or paying agents? If so, please identify the circumstances in which such exposure could arise. Disclosure Framework for Securities Settlement Systems 11

13 Chapter 4. E. Please describe measures in place to protect the SSS and its members against the failure of other SSSs or commercial intermediaries to meet obligations to the SSS, including risk controls, collateral or alternative sources of funds and securities. 12 Narodowy Bank Polski

14 Chapter 5. Chapter 5. Securities transfers, funds transfers and linkages between transfers A. Please discuss whether and how settlement instructions are matched between participants prior to processing by the SSS. 1. Is matching required for all transactions without exception? Matching is required for all transactions between direct participants. 2. What procedure is used when instructions do not match? If instructions do not match, a special statement shall come up in the system so that the parties of transactions can correct mistakes in their instructions. 3. Are matched settlement instructions binding on participants? Yes, matched settlement instructions are binding on participants. (a) If so, please describe the consequences of failure by participants to meet obligations (e.g. forced settlement, penalties, short positions). If participant fails to meet its obligations, the transaction is cancelled at the end of the operational day in the system. The consequences of failure are the subject of participant`s mutual claims. (b) Please describe whether this is a feature of the SSS's rules and procedures or of national law or regulations. (c) Please provide a time line indicating the points at which matched instructions become binding, as well as any pre-matching process that takes place. The moment both instructions are launched into the system and they are matched they immediately become binding. B. Are securities transferred within the SSS registered? Yes. 1. Who is the registrar? RPW carries out the registration of securities on securities accounts the owners of these securities are RPW direct participants. RPW carries out registration of securities on depository accounts for participants (banks) which are entitled to keep securities accounts for their clients. Disclosure Framework for Securities Settlement Systems 13

15 Chapter 5. 2a. Is it normal practice to register the securities in the name of the SSS (or its nominee) or in the name of the beneficial owner? RPW register securities on securities accounts and on depository accounts on the basis of the orders from direct participants. 2b. Are there instances in which securities housed within the SSS are registered to neither the SSS (or its nominee) nor the beneficial owner? None. 3. If the SSS offers custodial services, will it hold securities registered in the name of the beneficial owner? RPW manages securities accounts for direct participants on which their own securities are registered. 4. Under what circumstances does the SSS initiate registration of securities in the buyer's name? 5. How long does the registration process typically take? Are participants notified when registration is complete? 6. Can securities be transferred within the SSS before registration in the buyer's name is complete? If so, do the rules and procedures of the SSS provide for an unwind or reversal of such transfers in case of bankruptcy or other events which result in the buyer's name not being entered on the register? C. Please describe how securities transfers are processed within the SSS. 1. Please indicate whether the transfers are processed as debits and credits to members' accounts or via some other method. All securities transfers are processed as debits and credits on the appropriate participants accounts. The depository system constantly ensures that the number of securities issued (registered on the global issue account) is equal to the number of securities registered on the securities accounts and depository accounts. RPW participants are required to ensure that the number of securities registered on the clients accounts in their own registration system is equal to the number of securities on the relevant depository account in RPW. 2. On a continuous (real-time) basis, or in one or more batches? Securities transfers are processed on the real time basis. 3. If continuous, during what hours does the processing occur? If in batches, at what time or times is the processing initiated and completed? The system works from 8.00 to Narodowy Bank Polski

16 Chapter Do securities settlements occur daily? Please identify securities for which settlement occurs only on specific days of the week or month. The settlement is DVP Model I. D. Please describe whether final funds transfers in conjunction with the SSS are made as debits and credits to balances held at the SSS, at one or more commercial banks, at the central bank, or via some other method. Funds transfer is made in NBP. 1. Does the SSS maintain cash accounts for its participants? Are these accounts equivalent to deposit accounts at a commercial or central bank or do they serve only as "cash memorandum" accounts? RPW uses the participants cash accounts which are placed with NBP. 2. On what entity (SSS or other) does the participant bear cash deposit risk? There is no risk because the settlement is in central bank money. 3. Under what circumstances does the SSS provide credit extensions or advances of funds to its participants and thereby expose itself to credit risk? RPW does not provide credit extensions or advances to its participants. 4. How long can such credit extensions last? How long do they typically last? E. Is the SSS a DVP system? If so, please describe the DVP model used according to the models outlined in the DVP Report (see the Introduction). Please also provide a diagram indicating the timing of events in the processing of securities and funds transfers in the SSS. Where the SSS provides more than one alternative for settlement processing, please provide a response for each alternative and indicate the relative importance of each alternative. The settlement is DVP Model I. 1. Are funds transfers and securities transfers processed within the same system or in different systems? If different, how are they linked? Funds transfer and securities transfer are processed in different systems in NBP. They are linked on-line. (a) Please describe whether each securities transfer is linked to a specific funds transfer on a trade-by-trade basis or on a net basis or via some other method. Each securities transfer is linked to a specific funds transfer on a trade-by-trade basis. Disclosure Framework for Securities Settlement Systems 15

17 Chapter 5. (b) Does the SSS "split" large transactions into multiple transactions or require participants to do so? RPW does not split large transactions into multiple transactions and does not require participants to do so. 2. When do securities transfers and funds transfers become final? (a) At what time do securities transfers become final? After what event or events? Securities transfers become final after the settlement on the cash accounts is performed. (b) At what time do funds transfers become final? After what event or events? Does this timing allow for same-day retransfer of funds received in exchange for securities? The moment the transactions have been matched there is a simultaneous transfer of securities and funds. The timing allows for the same-day retransfer of funds received in the exchange for securities. (c) If final delivery of securities precedes the final transfer of funds, can participants dispose freely of such securities prior to funds finality? If so, what actions will be taken if funds are not received? (d) If final delivery of funds precedes the final transfer of securities, can participants dispose freely of such funds prior to securities finality? If so, what actions will be taken if securities are not received? (e) Does the timing of finality differ depending on the type of security transferred or the currency in which payment is to be made? Please describe. The timing of finality of settlement does not depend on the type of security transferred. All payments are carried out in PLN. 3. Please discuss whether participants are notified of securities or funds transfers while they are still provisional, only when they are final, or both. Participants are informed of securities transfers when they are registered (which means they are final). The RPW system does not carry out provisional transfers. F. Does the SSS itself "guarantee" funds or securities transfers? RPW does not guarantee securities or cash transfers. 1. Under what circumstances and at what point are transfers guaranteed by the SSS? 2. What actions does the guarantee obligate the SSS to take? 16 Narodowy Bank Polski

18 Chapter Please indicate whether the guarantee is a feature of the SSS's rules and procedures or of national law or regulations. Disclosure Framework for Securities Settlement Systems 17

19 Chapter 6. Chapter 6. Default procedures A. Please discuss the events or circumstances that would constitute default of a participant under the rules and procedures of the SSS or that would lead the SSS to make use of exceptional settlement arrangements or unwind procedures. 1. Failure by a participant to meet a test of its solvency under the applicable laws of its jurisdiction? RPW does not verify the solvency of participants. The financial standing of participants is examined by the authorized supervisory body (Polish Financial Supervision Authority). 2. Failure to make payments or deliveries of securities within the time specified? The failure to make payments or to deliver securities within the time specified leads of the rejection of transaction settlement at the end of a settlement day. 3. To the extent that the rules and procedures grant discretion in the determination of the use of default or other exceptional procedures, please discuss where the authority to exercise such discretion resides and the circumstances in which this authority would be used. Depending on the risk that may be caused by exceptional circumstances, the NBP Management Board reserves the right to suspend RPW participation`s status. B. What procedures are followed by the SSS once it has determined that a default event has occurred or that exceptional settlement arrangements are to be employed? 1.How and at what point are participants notified that this has occurred? Participants who are parties to a transaction are informed about the default immediately it has happened through on-line connection with the system. 2. Would the SSS be expected to continue to meet all its obligations to participants under these circumstances? Please discuss the resources in place to ensure that this would occur (e.g. collateral, participants' fund, insurance, loss-sharing arrangements, etc.). In the case of participant`s default the transaction is not settled. 3. Please describe and provide a time line indicating the order in which these resources would be used as well as the timing of participant notifications and important deadlines (e.g. when the SSS's obligations to participants would be met, when participants would need to cover their loss-sharing obligations). 4. Please describe all conditions under which provisional transfers of securities or funds could be unwound by the SSS. No transfers of securities and cash can be unwound once they have been realized. 18 Narodowy Bank Polski

20 Chapter 6. (a) How and on what authority would a decision to unwind securities or funds transfers be made by the SSS? (b) When and how would participants be notified of a decision to unwind provisional securities or funds transfers? (c) How long would participants have to cover any debit positions in their own securities or funds accounts resulting from an unwind? (d) In the event of an unwind, would all transfers be unwound or would only a subset of transfers (e.g. only securities purchases or only those of a subset of participants) be unwound? (e) If only a subset of transfers, what procedure would be followed to determine which transfers and in what order? 5. Can bankruptcy or insolvency be declared retrospectively in the SSS's jurisdiction (e.g. under a "zero-hour" rule), and could this cause provisional securities or funds transfers to be unwound? The act on Finality in Payment Systems and Securities Settlement Systems of August 24, 2001 states that an instruction introduced into the system cannot be revoked from the moment that is defined in the regulations that describe the operational principles of the system. Also Articles 66 and 80 of Polish Law on Bankruptcy and Rehabilitation of February 28, 2003 maintains the principle of the availability of assets - despite the declaration of bankruptcy - for the purpose of using them for the settlement of a transaction, as well as excluding these assets from the assets under the bankruptcy. 6. Please describe any circumstances in which transfers of securities or funds that were defined as final in response to question V.E.2 above would ever be unwound. Final transfers of securities or funds would never be unwound. C. Has a participant in the SSS ever been declared in default or become insolvent? There have been no incidents of a participant becoming insolvent. 1. Have loss-sharing procedures been invoked? Disclosure Framework for Securities Settlement Systems 19

21 Chapter Please describe whether any of these defaults or insolvencies resulted in losses for the SSS or its participants and how they were absorbed. 20 Narodowy Bank Polski

22 Chapter 7. Chapter 7. Securities overdrafts, securities lending and back-to-back transactions A. Is it possible for debit positions (overdrafts) in securities accounts at the SSS to arise? Debit positions (overdrafts) are not permitted on security accounts. 1. Under what conditions could such debit positions occur? (a) Do these conditions always result in debit positions in securities accounts rather than failed transactions? If not, please explain the basis for differential treatment by the SSS. (b) Are these situations covered explicitly by the rules and procedures of the SSS? 2. How long can such debit positions last? How long do they typically last? 3. How are debit positions in securities accounts prevented, rectified or managed? 4. What procedures would be followed by the SSS in case the debit cannot be rectified? (e.g. failure by a participant with a debit balance in a securities account or unavailability of the securities in the market) (a) Application of loss-sharing provisions allocating the loss to participants? (b) Absorption of the loss by the SSS? (c) Other? Please specify. B. Under what circumstances does the SSS provide for the lending of securities to ensure settlements? 1. Is the process for lending securities automatic? If not, please describe the procedures used by the SSS to determine whether a securities loan will be made. The process of lending securities is not automatic. The direct participants have to place orders for securities loans. 2. At what point are participants notified that securities are being lent to them in order to complete their settlements? The participant borrows securities on its own request. Disclosure Framework for Securities Settlement Systems 21

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