Only 8% of corporate laptop data is actually backed up to corporate servers. Pixius Advantage Outsourcing Managed Services

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1 Pixius Advantage Outsourcing Managed Services Move forward with endpoint protection by understanding its unique requirements. As the number of information workers rises, so does the growth and importance of endpoint data. Because endpoint data usually falls outside traditional corporate oversight, it is more vulnerable than desktop data. How do you ensure endpoint data is continually visible, accessible, and under corporate control without impinging on user productivity and network resources? A backup solution designed for corporate endpoints provides efficiencies, reliabilities, and controls over your data to ensure productivity is maintained at all times and that recovery whether from failed or outdated equipment or devices carried by former employees is fast and easy, no matter where the equipment resides: onsite, at home, or on a laptop halfway around the globe. No need to wait for equipment to be shipped back or data to be archived and extracted. Only 8% of corporate laptop data is actually backed up to corporate servers. Source: Gertner When you have access to a device s latest automated backup, you ll always be able to control the data. Without automated backup, endpoint data remains outside your organization, at risk of exposure. Negative Impact of Data Loss EVault, Inc. All Rights Reserved.

2 Plan for Employee Errors Inadvertent misuse of data by employees accounts for 27 percent of breaches. Simple precautions, such as a company-sanctioned backup solution that securely stores data rather than a consumer solution with device tracing, port lockdowns, and the ability to wipe data help secure the most common data leakage points. These are significant challenges, so it s good to know you can easily and successfully protect endpoint data by meeting five straightforward objectives: 1. Keep user requirements firmly in mind. A successful endpoint backup solution considers the user first: Employees must have a positive experience and ultimately see the benefit of adoption. For example, laptop users often operate outside of corporate networks connectivity is their lifeline to productivity, so performance impacts on bandwidth are not an option. Don t intrude on employees or hinder their performance. Employees can t be bothered with the details of installing or updating software, so don t rely on their active participation to ensure implementation. Instead, opt for a solution that features silent, automatic deployment and runs in the background without requiring employee involvement. Then selectively delegate control, making it easy for users to self-recover their own overwritten files rather than having to involve the help desk. Stop backup when bandwidth slows. Whether on or off, connected or in hibernation mode, endpoints are always on the go. To ensure users are not slowed down in restricted bandwidth situations, consider an automatic network detection feature. When it senses a metered connection and limited WAN connectivity, such a solution automatically stops backing up to the WAN and won t resume until the user connects to the standard network again. In such a case, backups should continue to the local device hard drive. Also consider an endpoint solution that can perform incremental backups based on bandwidth availability rather than forcing backup with arbitrary, traditional windows that do not account for device states. Look for a solution that minimizes network impact by utilizing idle CPU cycles for data transmission. Personalize employee backups.different users require different backup policies and schedules, so find a solution with profile-based backups, which will enable flexible user roles and risk profiles. That way you can accommodate numerous user groups with a variety of security and backup policies. Give employees their files back even if they re offline. Many endpoint protection solutions permit backups on the local cache. This makes recently used files available when users are offline, expediting self-recovery. Consider a solution with continuous data protection, which offers frequent recovery points.

3 2. Get the best of both worlds: WAN and LAN. Hybrid endpoint protection solutions combine onsite and cloud storage to offer the best of both worlds. Adding a local storage device to the network gives you LAN speed along with cloud manageability and scalability. You ll accelerate time to protection initial backups take hours rather than days and fast, local backup and recovery. By serving as a data way station, the local cache also increases reliability. Network caching creates additional economies when you are transferring data, since you can store data locally and set transmission times based on optimal bandwidth availability and costs. The results: fast emergency restores, zero WAN impact, and a secure place to store data until you decide to send it to the cloud. Why organizations choose hybrid (onsite/offsite) data protection by region Why organizations choose hybrid (onsite/offsite) data protection by company size Why organizations choose hybrid (onsite/offsite) data protection by industry

4 3. Deploy and manage easily with pre-configured, best-practice policies. Mass deployment is easier when organizations use services such as Microsoft Active Directory to leverage existing technologies and preconfigured roles. Devices and users are automatically added by use of Active Directory information; agents install silently when employees sign on to devices. Identify solutions with preconfigured, best practice policies to increase speed and ease deployment to the majority of users. These policies can specify details such as varying backup frequencies, preferred retention periods, the number of retentions, bandwidth settings, and security controls. Most organizations prefer to manage globally across all locations. A robust management console offers visibility across the organization and all its locations, so when data and employees are assigned to various administrators or cost centers, you can easily address their associated roles and needs. Some endpoint protection solutions require you to manually aggregate reports and manage data across various server locations. Once you have identified the majority of your user policies, you can use configuration controls to easily change policies to accommodate different user profiles and to manage custom settings for variables such as compliance with international laws, executive policy exceptions, and specific security or OS configurations. It takes an average of 9 days for users to become fully operational after losing a laptop. 4. Focus on storage economics. Block-level global deduplication and data compression will significantly reduce your digital footprint. Be aware that not all data deduplication is the same methods and results vary widely. A solution that combines source-side deduplication and compression with back-end deduplication across all servers globally will save you substantial storage and bandwidth. These features, combined with the efficiencies of network caches, keep WAN impact to a minimum. 5. Ensure data visibility and maintain control. A complete endpoint protection strategy associates each device with an employee: when equipment is reported lost or stolen, you ll know exactly what data resides on the remote device and can take appropriate action to limit your exposure. Whether visibility is used for legal compliance, to ensure business productivity and continuity, or to enforce corporate oversight, you must be able to track and control data, including contracts, documents, and correspondence. Make sure your solution delivers this additional layer of protection. Most important factor in current data recovery solutions Source: IDC

5 Five Criteria for Selecting an Endpoint Backup Solution Without data visibility, you won t know the extent of your losses in a typical data breach and will have to treat each instance as a worst-case scenario. The right endpoint solution can give you visibility into backup variables such as file types, file sizes, and associated storage locations. Recognizing exactly what data resides on a device empowers you to make intelligent decisions in case of loss, theft, or termination. For example, you can quickly trace a device and remotely wipe data rather than getting ready for an embarrassing public announcement. If you ve suffered a data breach in the past, you already know what can happen when data falls into the wrong hands and the damage it can do to your company s reputation. Data Loss Prevention (DLP) controls You can add value and extra security to your endpoint backup solution with easily implementable DLP measures, each of which will prove invaluable in case of loss or theft. These include the ability to remotely trace a device and wipe data and to implement port lockdown to prevent common sources of data breach such as USB drive downloads before they occur. A 44% increase in data volumes is expected between now and Source: IDC Make sure your endpoint solution can reach sensitive and vulnerable data on missing, broken, or terminated devices. Many companies take advantage of time-triggered wipe capabilities, rather than traditional Internet-based commands, to erase data, based on the time elapsed since the last active connection. This ensures that data on missing laptops is secure even if the equipment never reconnects to the Internet. Encryption key management Encryption keys should never be accessible to multiple, potentially unauthorized users. For complete data privacy with block-level encryption, choose a solution with cryptographically random keys: you won t have to worry about who is granted key access and will be able to make sure you retain strict key controls. Be on guard for solutions, such as single keys or two-factor encryption, that provide vendors with visibility into company data, because such solutions often require managed visibility and access. Data encryption and secure deduplication Data transfer is a chief security concern for most organizations. When it comes to securing endpoint data, your prime consideration should be 256-bit AES end-to-end encryption and additional FIPS 140 integration. These security standards create meaningful data breach barriers. To eliminate risk, data must be encrypted securely during flight and never be decrypted, even when data is globally deduplicated. Some solutions cannot deduplicate data without decrypting data prior to storing it on target-side servers, leaving data unprotected during that time. You will achieve maximum security from a solution that handles deduplication and encryption without decrypting data whether on the client/server side or in transit. Take the Next Step Your organization s endpoint data is mission-critical and irreplaceable. Protect it with EVault Endpoint Protection. To learn how, contact Advantage Outsourcing by phone at (316) , at or visit N. St. Francis Street Wichita, KS, T. (316) F. E. Headquarters 201 3rd Street Suite 400 San Francisco, CA DATA (3282) NL (EMEA HQ) +31 (0) FR & S. Europe DE UK +44 (0) BR LATAM APAC EVault and the EVault logo are registered trademarks, and cloud-connected and the best case for the worst case are trademarks, of EVault, Inc _corp (updated 06/08/2013)

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