TENTAROO BASIC STEPS TO USING THE ONLINE REGISTRATION SYSTEM

Transcription

1 TENTAROO BASIC STEPS TO USING THE ONLINE REGISTRATION SYSTEM

2 Logging In New Users will see this page. If you are a Lincoln Heritage Council Unit, there is already an account made for you, and you can contact the office at Out of Council Units will create a new Group login. Example: Troop 10, Blue Grass Council would be troop10oc (oc= out of council). If you are signing up for an individual training, like Baloo or IOLS, you would make an individual account with your name.

3 Rule of thumb.. Work left to right through the tabs/icons to finish your reservations. If there is anything in your Cart, you haven t finished, and your reservations will not be held. Unit Reservations When first logging in, this is the page you will see. All classes, camps, events are in the scroll-box on the left, called Events & Facilities. Pick one from here to register or make a new facilities reservation.

4 Unit Reservations Facilities reservations, or camping, can be found by picking one of our Facilities. You can find available facilities, or create a new trip to see what is available at each Scout Reservation. Please make sure to provide an estimated number of attendees to insure your facility choice will accommodate your group.

5 Check in/out times, and pricing will be calculated based on how many days you pick. And while you can make a payment at the Council office, the reservation isn t confirmed until payment is received. Unit Reservations You can pick from a variety of buildings, camp sites, or cabins. Each with their own fees, and sizes. A green check-mark means that the facility is available for your dates.

6 Unit Reservations Once you have completed your choice of facilities, you can go to the Cart tab/icon to check-out and confirm your reservation. You can make a payment at the Council office; however, the reservation isn t confirmed until payment is received. Click on the Payments tab after you have submitted your order, with payment, to see all payments made on this account.

7 Individual Reservations Here you will make a reservation for yourself or family members. This example shows the Audubon Merit Badge University. Making reservations as an individual, such as for trainings, is similar to reservations made by the Unit, but you would log in as an individual. If you ever forget or lose your login details, you can call the Council office to have it resent to you. To register individuals, you must first start with the Your Roster icon/tab. Campers are youth, Leaders are adults. Add them in, and they are there until you remove them. Individuals in this roster can be used for any event you need to sign up for.

8 Individual Reservations Here you will make a reservation for yourself or family members, by clicking on the event to the left. This example will use Wilderness Remote First Aid & CPR. The event will highlight in blue, then you can choose Manage Registrations, in the middle of the page. After clicking on Manage Registrations, it will take you to the Event Registrations tab. If you haven t created a registration for this event yet, it will be blank. You then click on New Camper or New Leader Registration, to see this pop-up. You can pick your participant, then the participant type. Some events will have multiple types, so look at the drop-down. Then choose the Create Registration at the bottom.

9 This image cannot currently be displayed. This image cannot currently be displayed. Individual Reservations After creating the registration, it will take you back to the person s profile to make any changes, add any information that might be missing, then you will Save/Add to Cart. This happens when there are age/rank restrictions, especially. If an event has different classes, you will see them here. You can drag and drop the wanted classes from the right to the left. Then Save, Add Changes to Cart. You will see this appear in your cart. Remember, until the cart is submitted, the registration isn t complete. You will complete these steps for each person registering.

10 This image cannot currently be displayed. Individual Reservations Once your registration is complete, an will be generated by the system and sent to you at the provided in the profile. Once you receive this , your registration is complete. Please contact the Council office if there are any questions Once all your registrations are complete, choose the Cart, and complete the billing information. You will Submit your order to finish the processing.

11 Camp / Event Registrations with Rosters Camp and Event registrations are similar. It is a multi-step process where you need to build your roster, add your kids to the Event Registration, pick their classes, and then pay. Start here by picking on your event or week at camp.

12 Camp / Event Registrations with Rosters The content in the middle shows how many spots are being held for your Unit. This example shows Summer Camp. There are spots being held, but no names associated with those spots. Therefore, the 0/4 number. The balance is based on the spots reserved. Here you can click on Add Payment, and pay any amount up to the balance due. If the numbers for camp are not correct, they need increased or decreased, please contact the Council office and the Summer Camp Admin will help get that fixed.

13 Camp / Event Registrations with Rosters Youth and adults need to be added to the Roster. If they are attending the event, they need to be in the Roster, then added to the Event Registration. Their number won t be counted for meals or shirts or patches if they aren t in the Roster, then in the Event Registration. The next thing to do is to create your roster on the Roster tab. This is any youth or adult in your Unit. Add them in, with as much details as possible. Summer Camp requires birthday and shirt size to complete the profile for each person.

14 Camp / Event Registrations with Rosters Once everyone is in the Roster, you can go to the Event Registration tab and pick them from the Roster list.. Click Add New for either Youth or Adult registrations and pick one from the list. Then hit Create Registration.

15 Camp / Event Registrations with Rosters After creating a new registration for the event, it will bring up the individual s profile. Check it for accuracy. You can then click on the Classes tab, next to Profile, to start building their class schedule. Drag and drop classes from the list. They are sorted alphabetically, by session time. Once a session is filled, conflicting classes are hidden in the list. You can see them by clicking the box, Include Conflicting. Classes that are full also drop out of the list. There is no waitlist system within Tentaroo. We apologize for this, and are working on finding a way around this.

16 Camp / Event Registrations with Rosters The pop-up gives you the option of checking out, adding another youth, adding an adult, or returning to the event registration/home page. Add all the youth and adults, saving after each one. They are each added to your Cart. Your Cart tab will show something in it until you check out. Here you can review what you are submitting to Council, then go back and make any necessary corrections. No updates or reservations are complete until the Cart is submitted with whatever payment is needed. If you need to pay at the Council office, with check or through your Council account, you will need to call or come in to get that processed. No reservations are final until this is done, and classes and facilities can fill up during this time.

17 Camp / Event Registrations with Rosters Once you submit your payment and finish your Cart, the receipt will appear in the Orders tab. If you don t see it right away, you can hit the Refresh button. The system will also a receipt to the primary address listed on the Profile tab. Check your Home tab, looking at your Registrations for camp. You will now notice that some or all of your spots are filled.

18 Q & A Please call the Council office at with any further questions.