27 Agencies. DocVault Statistics

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3 DocVault Origins ChronoSolutions DocVault originated from legislative priorities that consistently emerged as the need for administrative efficiencies specifically in the area of contract monitoring. In response to these needs, in late December of 2008, ChronoSolutions was engaged by the Florida Coalition for Children to develop a secure electronic document storage and retrieval system to be used for monitoring by multiple agencies. In January of 2009 ChronoSolutions delivered the first version of the system, now named DocVault, for user testing.

4 27 Agencies DocVault Statistics

5 27 Agencies 167 Users DocVault Statistics

6 27 Agencies 167 Users 56 Document Types DocVault Statistics

7 27 Agencies 167 Users 56 Document Types 723 Documents DocVault Statistics

8 DocVault Statistics 27 Agencies 167 Users 56 Document Types 723 Documents Nearly 256,000 sheets of paper

9 DocVault Statistics 27 Agencies 167 Users 56 Document Types 723 Documents Nearly 256,000 sheets of paper 512 Reams of Paper

10 DocVault Statistics 27 Agencies 167 Users 56 Document Types 723 Documents Nearly 256,000 sheets of paper 512 Reams of Paper Over 8000 Pages Visited

11 Agency for Health Care Administration Big Bend Community Based Care, Inc. Boys Town Brevard Family Partnership CBC Of Seminole Child and Family Connections Children's Harbor Children s Home Society Current Agencies Enrolled in DocVault Children's Network of Southwest FL Community Partnership for Children, Inc. Devereux Eckerd Youth Alternatives, Inc. FamiliesFirst Network of Lakeview Center Family Support Services of North Florida Florida Coalition for Children Florida Depart of Children & Families Florida Sheriffs Youth Ranches Heartland for Children Hillsborough Kids Inc. Kids Central Non Profits First Our Kids, Inc. Partnership for Strong Families Safe Children Coalition Sarasota YMCA St. Augustine Youth Services The Haven United for Families

12 What it is: DocVault Overview

13 DocVault Overview What it is: Electronic document storage and retrieval

14 DocVault Overview What it is: Electronic document storage and retrieval Secure system access by anyone with internet connection

15 DocVault Overview What it is: Electronic document storage and retrieval Secure system access by anyone with internet connection Secure data storage in a secure disaster prevention data center

16 DocVault Overview What it is: Electronic document storage and retrieval Secure system access by anyone with internet connection Secure data storage in a secure disaster prevention data center Access to documents controlled by document owner

17 DocVault Overview What it is: Electronic document storage and retrieval Secure system access by anyone with internet connection Secure data storage in a secure disaster prevention data center Access to documents controlled by document owner Electronic record of document requests & permissions

18 DocVault Overview What it is: Electronic document storage and retrieval Secure system access by anyone with internet connection Secure data storage in a secure disaster prevention data center Access to documents controlled by document owner Electronic record of document requests & permissions Simple, intuitive interface 10 minute learning curve

19 DocVault Overview What it is: Electronic document storage and retrieval Secure system access by anyone with internet connection Secure data storage in a secure disaster prevention data center Access to documents controlled by document owner Electronic record of document requests & permissions Simple, intuitive interface 10 minute learning curve Virtually unlimited storage

20 Why use it: DocVault Overview

21 DocVault Overview Why use it: Efficiency produce multiple documents for multiple agencies with a keystroke

22 DocVault Overview Why use it: Efficiency produce multiple documents for multiple agencies with a keystroke Accuracy provide the correct document every time

23 DocVault Overview Why use it: Efficiency produce multiple documents for multiple agencies with a keystroke Accuracy provide the correct document every time Eliminate Duplication handle each document only once

24 DocVault Overview Why use it: Efficiency produce multiple documents for multiple agencies with a keystroke Accuracy provide the correct document every time Eliminate Duplication handle each document only once Simplify Recordkeeping track document requests electronically

25 DocVault Overview Why use it: Efficiency produce multiple documents for multiple agencies with a keystroke Accuracy provide the correct document every time Eliminate Duplication handle each document only once Simplify Recordkeeping track document requests electronically Access to state of the art Technology at a reasonable cost.

26 DocVault Process Document Upload Document Request Document Approval Document View Document Archive

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30 30 Agencies Populating Your Library

31 Requesting Documents

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