The South Yorkshire County Trading Administration Safety Project
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1 1 Purpose 1.1 The purpose of this procedure is to outline how settings where children and young people have access to the internet and other forms of technology should respond when there are breaches of esafety Policies including the Information Security and Computer Usage Policy and Protocols, and the ebehaviour Agreements, and where inappropriate materials are accessed. 2 Scope 2.1 This policy applies to staff, volunteers and young people in any settings who may have breached esafety Policies. 2.2 The policy also applies to a number of settings including schools, residential homes, libraries and other settings where young people have access to the Internet and other digital technologies. 3 References 3.1 The BECTA FITS framework and ITIL Incident Management process guidance has been consulted. 4 Definitions 4.1 Line : the most senior person in the agency responsible for safeguarding issues. Action to be taken when the breach is made by a member of staff Person Responsible
2 5.1 Where there is concern that there has been a breach of the esafety Policies and inappropriate sites have been accessed the person who is made aware of this will report this to the agencies designated lead for esafety/safe guarding 5.2 The designated lead in the agency will conduct an initial fact finding investigation which will ascertain who was involved, what sites have been accessed. The laptop/computer will be withdrawn immediately and placed in a safe and secure place 5.3 The designated lead will classify the incident appropriately (high or low severity) and enter details of the incident into the agencies incident log 5.4 The head teacher/line manager will have been informed and should be given the results of the initial fact finding investigation 5.5 The head teacher/line manager will discuss the concerns with the Local Authority Designated Officer (LADO) in order to discuss whether there is a need for a Strategy Meeting. During this discussion consideration will be given as to whether the police need to be involved. The head teacher/line manager will also discuss with their HR advisers if the member of staff needs to be suspended or undertake different duties pending the completion of the enquiries. 5.6 The line manager/head teacher will also discuss the incident with the esafety lead in the Local Authority as consideration will need to be given to any further actions required. 5.7 Discussions will also need to take place between the local authority esafety lead and Strategic ICT lead to agree if the site(s) are blocked for the duration of the investigations. 5.8 The strategy meeting process will be completed following the South Yorkshire Child Protection Appendix 4 Allegations Against Staff Protocol Member of Staff aware of the incident esafety Lead 5.9 The designated lead will complete the agencies incident log and send a copy to the Local Authority s esafety lead Action to be taken when a young person has been accessing inappropriate sites 6.1 Where there is concern that there has been a breach of the esafety Policies and inappropriate sites have been access the person who is made aware of this will report this to the agencies designated lead for esafety/child protection 6.2 The designated lead in the agency will conduct an initial fact finding investigation who will ascertain who was involved, what sites have been accessed. The laptop/computer will be withdrawn immediately and placed in a safe and secure place 6.3 The designated lead will classify the incident appropriately (high or low severity) and enter details of the incident into the agencies incident log 6.4 The head teacher/line manager will have been informed and should then be given the results of the initial fact finding investigation Person Responsible Member of Staff aware of the incident Teacher/
3 6.5 The head teacher/line manager will discuss the concerns with the manager of the Assessment Team in their area to establish if there are child protection concerns requiring a Section 47 Child Protection investigation. If this is required the Assessment Team will conduct this investigation as required within the South Yorkshire Child Protection Procedures 6.6 If there is no child protection investigation a decision will be made between the head teacher/line manager and the duty social worker as to whether additional work will be completed with the young person and their family via an Initial Assessment or the Common Assessment Framework. This process will ensure that parents are fully aware of the concerns/incidents and they will be given advice and information about managing the internet, use of parental controls etc. 6.7 At the time that the incident is reported the computer/laptop will be removed. The esafety lead in the agency will ask BULL IT / the brokered IT supplier to investigate what has been accessed on the hard drive and will be asked to complete a report detailing the usage. This report will be made available to the agency, Strategic ICT and the lead for esafety in the authority. This report will be required to inform the investigations. Assistant Team Assessment Team esafety Lead/BULL IT/Brokered IT Supplier 6.8 The management of esafety within the agency will also need to be considered including any recommendations for additional training 6.9 After the completion of all investigations the head teacher/line manager will need to provide a report to the Local Authority lead/strategic ICT to outline the outcome of the work undertaken, updated risk assessments relating to the management of access to computers any identified training needs Discussions will take place based on the information available to decide whether it is appropriate for the site(s) to be unblocked and Strategic ICT will arrange the unblocking of the site and the notification to the agency/other agencies who also need access to the site The designated lead will complete the agencies incident log and send a copy to the Local Authority s esafety lead Strategic ICT esafety lead
4 Appendix 1: Flow chart showing the processes to be followed when breach of esafety Policy is made by a member of staff: Breach of esafety Policies Member of Staff Aware Designated esafety child protection lead Enter incident onto incident log Initial Investigation - incident classification Member of Staff accessing inappropriate sites Inform head teacher/line manager teacher/line manager discusses with LADO HR Police Discussion esafety lead LA blocking of site Strategy Meeting Needed Able to Continue in Employment Criminal Matter Yes/No esafety lead discusses with SICT lead Strategy Meeting Site Blocked Pending Completion of Investigation No further action teacher/line manager discuss with member of staff e-safety breach, ensure any training offered refresh of policies and procedures by member of staff Breach of the policy confirmed Police Involvement Discussion with e-safety leads re. unblocking of the site subject to internal actions completed Appendix 2: Suspension management investigation by employer Breach of esafety AUP Complete incident log & send to LA
5 Flow chart showing the processes to be followed when breach of esafety Policy is made by a young person: Member of Staff Aware Designated esafety child protection lead Enter incident onto incident log Initial Investigation - incident classification Young Person Inform head teacher/line manager Discussion with Assessment Team Discussion esafety lead in LA re. blocking of site S47 Investigation No S47 esafety lead discusses with SICT lead No Further Action Discuss and agree if work undertaken via CAF/Initial Assessment Site Blocked Pending Completion of Investigation Child Protection Conference Child Protection Plan for Child Agree with agency any additional work Complete incident log & send to LA
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