NOTICE OF REQUEST FOR PROPOSALS (RFP) RFP DOTPL-004

Transcription

1 NOTICE OF REQUEST FOR PROPOSALS (RFP) RFP DOTPL-004 ADDENDUM 1 Wide & Metropolitan Area Network Re- Design, Installation, and Configuration Consultant Services September 25, 2009

2 ADDENDUM 1 RFP DOTPL-004 Wide & Metropolitan Area Network Re-Design, Installation, and Configuration Consultant Services INSTRUCTIONS: The purpose of this addendum is to: 1. Clarify and revise requirements of the RFP as described in this Addendum, Section I; and 2. Respond to questions that were submitted (up through September 23, 2009, 5pm Pacific Time) as described in this Addendum, Section II. All other specifications, terms and conditions of this RFP not addressed by this or other formal addenda issued by the City of San Jose are unchanged. Section I Clarify and Revise Requirements: 1. Part 1, General Conditions & Requirements, Subsection 4.1. Delete in its entirely and replace with the following: Proposer must submit recent customer reference(s) where the Proposer s network design has been implemented and accepted for projects similar to the SV-ITS WAN (regional, multiagency network) and DOT-MAN (network validation & wireless component). One reference from one customer will suffice if the project reference contains similar components of both the SV-ITS WAN and DOT-MAN. 2. Part 1, General Conditions & Requirements, Subsection Delete in its entirely and replace with the following: The Project Plan shall also include 1) a direct and detailed response to each item outlined under Part 2, Statement of Requirements, Sections 1, 2, 4, 5, 6, 7, 11, 12, and 15; 2) a summary of suggested task revisions/additions deemed necessary to further define and enhance the project; and 3) a proposed plan for quality and cost control to enhance the service and responsiveness to the CITY. Addendum 1 to RFP DOTPL-004 Page 2 of 9

3 3. Part 1, General Conditions & Requirements, Subsection Delete in its entirely and replace with the following: Proposals will be evaluated on a variety of factors. The evaluation and weighting criteria follow: Description Weight Proposal Responsiveness Pass / Fail Experience: 45% Project Approach: 40% Pricing (points will be based on lowest responsive offer divided by proposer offer and then multiplied by the weight). 15% Total 100% 4. Part 1, General Conditions & Requirements, Subsection 25, Non-Discrimination Preferential Treatment. Delete in its entirely and replace with the following: The successful Proposer shall fully comply with Chapter 4.08 of the San José Municipal Code and agrees that there shall be no discrimination against, or segregation of, any person, on account of race, sex, color, age, religion, sexual orientation, actual or perceived gender identity, disability, ethnicity, national origin, marital status, or family status, in connection with or related to the performance of City of San José contracts. 5. Attachment A, Cost Proposal. Delete in its entirety and replace with the attached Cost Proposal. 6. Attachment F, Exemplar Agreement, Exhibit E, Insurance. Delete in its entirety and replace with the attached Exhibit E, Insurance." Addendum 1 to RFP DOTPL-004 Page 3 of 9

4 Section II Questions and Answers: Q1. What is the anticipated budget amount for this project? A1. The services being provided by this RFP are components of larger grant funded projects: $9M Transportation Incident Management Center and $20M Traffic Light Synchronization Program (TLSP). The costs of the services in this RFP are estimated to be between $150,000 and $250,000. Q2. What is the start date? A2. Execution of a consultant agreement is anticipated to occur in the 1 st Quarter of Q3. Is there a set timeline for completion? A3. Task 3 and 4, outlined in Part 2, Statement of Requirements, Section 3 and 4, are part of the TLSP project. Construction of the TLSP project is underway and must be completed by July In order to meet the project grant deadlines, Task 3 and 4 need to be completed in the 2 nd Quarter of The remaining tasks of the RFP are expected to be completed in the 4 th Quarter of Q4. Where do you submit proposals? Name and address? A4. Per Part 1, General Conditions & Requirements, Section of the RFP, Proposers are to submit proposals by the due date and delivery locations outlined in Part 1, General Conditions & Requirements, Section 5, Procurement Timeline, of the RFP. Q5. Does San Jose expect one consulting firm to handle the total solution? A5. This RFP proposes to secure the professional services of one consultant to meet the goals and objectives outlined in Part 1, General Conditions & Requirements, Section 3, Project Goals & Objectives, for both the SV-ITS Network Re-design and Implantation and the DOT-MAN Consultation efforts. Q6. Is additional documentation available on the SV-ITS WAN and DOT-MAN? A6. Appendix A, SV-ITS WAN Diagram & Project Description, Figure A-2, SV-ITS WAN Diagram, of the RFP provides a high level schematic of the SV-ITS WAN layout. As outlined in Figure A-2, the existing SV-ITS WAN consists of 10/100MB unmanaged Ethernet switch/hubs that connect SV-ITS Program partner agencies Transportation Management/Operations Centers (TMC/TOC). The brands of Ethernet switch/hubs are 3Com SuperStack, BlackBox, and Cisco. Media convertors connect the Ethernet switch/hubs to the fiber optic cables that span between the TMC/TOC s. As outlined in Part 1, General Conditions & Requirements, Section of the RFP, additional information on the SV-ITS WAN is included in the SV-ITS Infrastructure Master Plan (SV-ITS IMP). Addendum 1 to RFP DOTPL-004 Page 4 of 9

5 The SV-ITS IMP can be obtained through the File Transfer Protocol (FTP) site at: ftp://eft.sanjoseca.gov/dot/ in folder WAN_MAN_RFP with user name dot and password Welcome2CSJ. Appendix B, DOT MAN Project Description, Figure B-1, DOT MAN Fiber Hub Overview, and Figure B-2, DOT-MAN Future wireless Connections at 1 of the 6 Areas, of the RFP provides a high level schematic of the DOT MAN layout. Currently Ethernet over copper units are being deployed that aggregate communications to the fiber hub locations. The current plan entails installing ruggedized Ethernet routers at the fiber hub locations and a centralized router to aggregate communications and connect to the SV-ITS WAN. Additional information on the plan to upgrade the DOT communication system is included in the TLSP grant application. The TLSP grant application can be obtained from the same FTP site listed above. Q7. Is there a network diagram of the existing system that is available for download or reference? In particular, for the WAN side of the system. A7. See Answer to Question #6 in this Addendum, Section II, Questions and Answers. Q8. SV-ITS L2 Ethernet switches. Are these the Cisco units? Which Models? Connected via fiber? What is the interface, what are the new proposed interfaces? A8. See Answer to Question #6 in this Addendum, Section II, Questions and Answers. Q9. What is the OC level of the Caltrans SONET ring? A9. The Caltrans SONET ring is an OC192. Q10. Who can apply for this project? Can DBE participate? A10. Proposals will be accepted by Proposers meeting the minimum qualifications as stated in Part 1, General Conditions & Requirements, Section 4, Minimum Qualifications, of the RFP. Per Part 1, General Conditions & Requirements, Section 29, Disadvantaged Business Enterprises (DBE) of the RFP, DBE are encouraged to participate in the performance of the consultant services. Addendum 1 to RFP DOTPL-004 Page 5 of 9

6 ATTACHMENT A COST PROPOSAL PROPOSAL FOR SV-ITS WAN DESIGN & IMPLEMENTATION AND DOT-MAN CONSULTATION Project Phase/Deliverable Qty. Unit of Measure Unit Cost TASK 1: Project Management 1 lump sum $ $ TASK 2: Conduct Kick-Off & Preliminary Meetings 1 lump sum $ $ TASK 3: Gather Required DOT-MAN Information 1 lump sum $ $ TASK 4: Develop Conceptual Wireless DOT-MAN Design 1 lump sum $ $ TASK 5: Gather Required SV-ITS WAN 1 lump sum $ $ TASK 6: Develop Conceptual Design 1 lump sum $ $ TASK 7: Recommend DOT-MAN Network Management System 1 lump sum $ $ TASK 8: Conduct DOT-MAN Consultation Meeting 1 lump sum $ $ TASK 9: Develop Detailed Designs 1 lump sum $ $ TASK 10: Stage Network Devices & Equipment 1 lump sum $ $ TASK 11: Install & Configure Network Devices & Equipment 1 lump sum $ $ TASK 12: Perform & Support Enterprise Network Testing 1 lump sum $ $ TASK 13: Conduct Training Sessions TASK 14: Supplemental Services Program Manager per hour $ Programmer per hour $ Technician per hour $ TOTAL PROPOSAL COST $ Total Cost Proposer shall provide a breakdown of the cost for each task. The cost breakdown shall be submitted with the Cost Proposal and include Proposer personnel, hours, and rates; and reimbursable expenses as outlined in Attachment F, Exemplar Agreement, Exhibit D, Compensation. Addendum 1 to RFP DOTPL-004 Page 6 of 9

7 EXHIBIT E INSURANCE CONSULTANT, at CONSULTANT'S sole cost and expense, shall procure and maintain for the duration of this AGREEMENT insurance against claims for injuries to persons or damages to property which may arise from, or in connection with, the performance of the services hereunder by CONSULTANT, its agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. The coverage provided by Insurance Services Office Form Commercial General Liability coverage ( occurrence ) Form Number CG 0001, including products and completed operations; and 2. The coverage provided by Insurance Services Office Form Number CA 0001 covering Automobile Liability. Coverage shall be included for all owned, non-owned, and hired automobiles; and 3. Workers' Compensation insurance as required by the California Labor Code and Employers Liability insurance; and 4. Professional Liability Errors & Omissions for all professional services. There shall be no endorsement reducing the scope of coverage required above. B. Minimum Limits of Insurance CONSULTANT shall maintain limits no less than: 1. Commercial General Liability: One Million Dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. If Commercial Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit; and 2. Automobile Liability: One Million Dollars ($1,000,000) combined single limit per accident for bodily injury and property damage; and 3. Workers' Compensation and Employers Liability: Workers Compensation limits as required by the California Labor Code and Employers Liability limits of One Million Dollars ($1,000,000) per accident; coverage shall be endorsed to state carrier waives its rights of subrogation against the CITY, its officers, employees, agents, and contractors; and 4. Professional Liability Errors & Omissions One Million Dollars ($1,000,000) per occurrence/aggregate limit. Addendum 1 to RFP DOTPL-004 Page 7 of 9

8 C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to, and approved by CITY's Risk Manager. At the option of CITY, either; the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects CITY, its officers, employees, agents and contractors; or CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses in an amount specified by the CITY s Risk Manager. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: 1. Commercial General Liability and Automobile Liability Coverage a. The City of San Jose, its officers, employees, agents and contractors are to be covered as additional insured as respects: Liability arising out of activities performed by or on behalf of, CONSULTANT; products and completed operations of CONSULTANT; premises owned, leased or used by CONSULTANT; and automobiles owned, leased, hired or borrowed by CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, employees, agents and contractors. b. CONSULTANT's insurance coverage shall be primary insurance as respects CITY, its officers, employees, agents and contractors. Any insurance or self-insurance maintained by CITY, its officers, employees, agents or contractors shall be excess of CONSULTANT's insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies by CONSULTANT shall not affect coverage provided CITY, its officers, employees, agents, or contractors. d. Coverage shall state that CONSULTANT's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. e. Coverage shall contain a waiver of subrogation in favor of the CITY, its officers, employees, agents, and contractors. 2. All Coverages Each insurance policy required by this AGREEMENT shall be endorsed to state that coverage shall not be suspended, voided, canceled, or reduced in limits except after thirty (30) days' prior written notice has been given to CITY. E. Acceptability of Insurers Insurance is to be placed with insurers acceptable to CITY's Risk Manager. Addendum 1 to RFP DOTPL-004 Page 8 of 9

9 F. Verification of Coverage CONSULTANT shall furnish CITY with certificates of insurance and with original endorsements affecting coverage required by this AGREEMENT. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. Proof of insurance shall be mailed to the following address or any subsequent address as may be directed in writing by the Risk Manager: CITY OF SAN JOSE Human Resources Risk Management Attn: Connie Aparicio-Yanez 200 East Santa Clara Street, 2nd Floor Wing San José, California G. Subcontractors CONSULTANT shall include all subcontractors as insured under its policies or shall obtain separate certificates and endorsements for each subcontractor. Addendum 1 to RFP DOTPL-004 Page 9 of 9