GENERAL CONDITIONS CHECKLIST FOR DRAFT SCHEDULE JUMPING 2009/2010. Event (category): CSI 2*-W Place: Warsaw (Torwar Hall)

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1 Event (category): CSI 2*-W Place: Warsaw (Torwar Hall) Indoor: Outdoor: Date: NF: POLAND GENERAL CONDITIONS This event is organised in accordance with: - FEI Statutes, 22 nd edition, effective 15 April 2007, updated 21 November FEI General Regulations, 23 rd edition, effective 1 st January 2009, - FEI Veterinary Regulations, 11 th edition, effective 1 st January 2009, - The Rules for Jumping Events and its Annexes, 23 rd edition, effective 1 st January 2009, updated 1 st January 2010, and if applicable the Rules for the FEI World Cup Jumping Events. - CSI/CSIO requirements (For all CSI events in Europe and Worldwide for CSIO and Amateur events), - CSI 3*, 4* invitation system (Europe) and 5* invitation system (Worldwide), - Equine Anti-Doping and Medication Control Rules (EADMCR), 1 st edition, effective 1 June 2007, updated 10 April 2008, - FEI Anti-Doping Rules for Human Athletes (ADRHA), 2 nd edition, revision effective 1 st January 2009, - All subsequent published revisions, the provisions of which will take precedence. - An arbitration procedure is provided for in the FEI Statutes and General Regulations referred to above. In accordance with this procedure, any appeal against a decision rendered by the FEI or its official bodies is to be settled exclusively by the Court of Arbitration for Sport (CAS) in Lausanne, Switzerland. - It is the responsibility of NFs to ensure their participants are of the correct age. ******************************************************************* THE APPENDIX (13 PAGES) IS PART OF THIS APPROVED AND SIGNED SCHEDULE AND MUST BE DISTRIBUTED TO ALL OFFICIALS AND NFs AND IS AVAILABLE TO OTHERS UPON REQUEST Approved by the FEI Lausanne, on 26 th February 2010 John P. Roche FEI Director Jumping Director FEI World Cup Jumping Update 02/11/09 1

2 I. GENERAL INFORMATION 1. DENOMINATION OF EVENT STATUS: CSIO5* CSI5*-W CSIYR-A CSI5* CSIO4* CSI4*-W CSIJ-A CSI4* CSIO3* CSI3*-W CSIP CSI3* CSIO2* CSI2*-W CSICh CSIO1* CSI1*-W CSIV-A CSIOYR CSIAm-A CSIOJ CSIOP Championship Games CSIOCh DATE (dd/mm/yy): 12/03/ /03/2010 PLACE: Warsawa (Torwar Hall) COUNTRY: POLAND Website: Contact Details Show Ground: Address: Warsaw, Łazienkowska str. 6A Telephone: Latitude: Longitude: Please add a brief summary of your venue s accessibility details (directions by road, nearest airport / train station). 2. ORGANISER Polish Equestrian Federation Address: Lektykarska 29, Warsaw, Poland Telephone: Fax: Website: 3. ORGANISING COMMITTEE Honorary President: Mr Bronisław KOMOROWSKI the Speaker of the Parliament of the Republic of Poland President of the Event: Mr. Jan OKULICZ KOZARYN Address: Lektykarska 29, Warsaw Telephone: ; Fax: Update 02/11/09 2

3 Show Secretary: Mrs. Ewelina CWIKLAK-MUSNICKA Address: Lektykarska 29, Warsaw Telephone: ; Fax: Press Officer: Mr. Michal WIERUSZ-KOWALSKI Address: Lektykarska 29, Warsaw Telephone: ; Fax: EVENT DIRECTOR Mr. Michal WROBLEWSKI Address: Lektykarska 29, Warsaw Telephone: Fax: SPONSOR(S) Update 02/11/09 3

4 II. OFFICIALS 1. GROUND JURY : President: Mr. Krzysztof NIECKO (POL) I Member: Mr Malle EINASTE (EST) I Member: Mr. Dariusz ORZOL (POL) I Member: Mr. Jozef SNIEZEK (POL) I Member: Mr. Wojciech FRANKOWSKI (POL) N 2. FOREIGN JUDGE : Name : Mr Malle EINASTE (EST) I address: 3. FOREIGN TECHNICAL DELEGATE : 4. COURSE DESIGNER (Name and nationality) Krzysztof KOZIAROWSKI (POL) I address: ASSISTANTS COURSE DESIGNER Zbigniew Łukasz JANKOWSKI (POL) I 5. APPEAL COMMITTEE : President: Władysław BYSZEWSKI (POL) Members: Mr. Tomasz MOSSAKOWSKI (POL) Mr. Pawel SOJECKI (POL) 6. CHIEF STEWARD : Mr. Ryszard BARTMAŃSKI (POL) 7. ASSISTANT STEWARDS : Mrs. Sylwia BOGACZ Mrs. Agnieszka KOWALSKA Mrs. Elżbieta STRZESZEWSKA Mr. Jan KOTOWSKI 8. FEI VETERINARY DELEGATE : Dr Rafał PRZEDPEŁSKI Telephone: Update 02/11/09 4

5 VETERINARY COMMISSION : President: (Name and nationality) Foreign Veterinary Delegate: (Name and nationality) Associate Member: (Name and nationality) III. SPECIFIC TECHNICAL CONDITIONS 1. VENUE : The event will take place: indoors outdoors 2. COMPETITION ARENA : Dimensions: Type of Footing: 3. PRACTICE ARENA : Dimensions: Type of Footing: 66 x 33 m sand 20 x 40 m sand 4. STABLES : Size of boxes 3 m x 3 m (minimum 3m x 3m) 5. INVITATIONS Number of NFs invited: 39 NFs invited: Reserve NFs: Total number of athletes: 60 AUT, BEL, BLR, BUL, CRO, CZE, DEN, ESP, EST, FIN, FRA, GBR, GER, GRE, HUN, IRL, ISL, ISR, ITA, LAT, LIE, LTU, LUX, MDA, MKD, MLT, MON, NED, NOR, POR, ROU, RUS, SLO, SRB, SUI, SVK, SWE, TUR, UKR AUS, BRA, CAN, CHN, JAP, KAZ, NZL, USA Number of home athletes: Seniors: 15 best riders from ranking list , Young Riders: 10 best from ranking list , Juniors: 10 best from ranking list Number of foreign athletes: Number of athletes per NF: Number of horses per athlete: Number of athletes per team: Number of Individual athletes per NF, if applicable: OC Wild Cards: FEI Invitations: The Rolex Rankings number be used for the invitation of athletes. 3 (min one to the BR), established three months prior to this event, will Update 02/11/09 5

6 Summary of Invitation system for CSI 4* CSI 3* 1) Invite athletes at top of the Rolex Rankings up to n 25 n 15 (must be invited in descending order from the first position of the RR, max. 5 athletes per foreign NF) 2) Remaining Home Athletes open to ranked or unranked athletes (total number of home athletes (sect ) must represent between 35% and 50% of the total number of invited athletes) 3) Remaining Foreign Athletes 50% within top 300; 50% within top 600; (exact number in this sect. depends on foreign athletes 50% open (ranked 50% open (ranked in sect. 1) (min. 7 foreign NFs in Sect. 1 & 3) or unranked athletes) or unranked athletes) 4) O.C. Wildcards (within top 600) 15% max 20% max 5) FEI Invitations 2 2 For more details, please consult Appendix to this Schedule (p.5) The Rolex Rankings number used for the invitation of athletes. RR = Rolex Rankings, established two months prior to this event, will be Summary of Invitation system for CSI 5* 1) Compulsory Invitations 70% (must be invited in descending order from the first position of the RR, min. 10 foreign NFs must be invited with at least 2 athletes each) 2) OC invitations 30% (open to ranked or unranked athletes) 3) FEI Invitations 1 foreign athletes (any position on RR) For more details, please consult Appendix to this Schedule (p.6) RR = Rolex Rankings Athletes are invited by the Organising Committee through their NF. One groom per athlete. IV. ENTRIES All Athletes & Horses participating in any International competition must be registered with the FEI. Entries in Principle: by return Nominated Entries: 10 th February 2010 Definite Entries: 22 nd February 2010 Last date for substitutions : 05 th March 2010 Entry fee per horse: 350 MCP Fee: Nil (included in entry fee) CHF Entries have to be sent to: Polish Equestrian Federation Fax: (or equivalent) ENTRY FEE TO BE PAID WITH DEFINITE ENTRIES TO: POLSKI ZWIAZEK JEZDZIECKI SWIFT: BIGBPLPWXXX Account no: Update 02/11/09 6

7 Withdrawals after the date of definite entries or no-shows will be held liable to reimburse the OC for the actual financial loss incurred by the OC (i.e. stabling and hotel expenses) as a result of the late withdrawal or no-show. V. FACILITIES OFFERED 1. ATHLETES Hotel: IBIS Hotel, Al. Ostrobramska 36, Warsaw Latitude: Longitude: Phone: Fax: Single room: 250 PLN/night (incl. breakfast) Single room (weekend): 169 PLN/night (incl. breakfast) Double room: 276 PLN/night (incl. breakfast) Double room (weekend): 198 PLN/night (incl. breakfast) For these preferential prices please use the expression Torwar 2010 while contacting the hotel. Hotel Mercure GRAND, Krucza 28, Warsaw Latitude: Longitude: Phone: Fax: Single room: 270 PLN/night (incl. breakfast) Double room: 300 PLN/night (incl. breakfast) For these preferential prices please use the expression Torwar 2010 while contacting the hotel. Accommodated (bed and breakfast) from to at OC Athletes expense Meals: at the expense of OC Athletes from to (where showground). 2. GROOMS Hotel: IBIS Hotel, Al. Ostrobramska 36, Warsaw Latitude: Longitude: Phone: Fax: Single room: 250 PLN/night (incl. breakfast) Single room (weekend): 169 PLN/night (incl. breakfast) Double room: 276 PLN/night (incl. breakfast) Double room (weekend): 198 PLN/night (incl. breakfast) Update 02/11/09 7

8 VI. For these preferential prices please use the expression Torwar 2010 while contacting the hotel. Hotel Mercure GRAND, Krucza 28, Warsaw Latitude: Longitude: Phone: Fax: Single room: 270 PLN/night (incl. breakfast) Double room: 300 PLN/night (incl. breakfast) For these preferential prices please use the expression Torwar 2010 while contacting the hotel. Accommodated (bed and breakfast) from to at OC Athletes expense Meals: at the expense of OC Athletes from to (where showground). 3. HORSES / PONIES Transport expenses to be paid by the OC Athlete. If by the OC, at per km. The OC may charge a manure disposal fee of max. EUR 40.-/horse/event. 4. ADDITIONAL FEES All further fees (i.e electricity, etc.) must be listed hereunder with the details of the amounts to be charged. These must have received FEI Approval before being included in the published schedule. Only fees approved by the FEI and listed in the approved schedule can be charged by the OC. Costs of caravan/horsetruck connection to electricity: 50 (necessary confirmation on the entry form) available from the 11 th till the 15 th of March WELCOME The time and date of arrival of athletes and horses and their means of transport must be given to the OC in order to assist them on arrival. Stables are open from the 11 th of March, 8.00 am, till the 15 th of March, am. 6. LOCAL TRANSPORTATION - ARRANGEMENTS FROM HOTEL TO SHOWGROUNDS The OC provides free shuttle from the hotel to the showground 7. ADVERTISING AND PUBLICITY ON ATHLETES AND HORSES (Art ) The Athletes are authorised to carry the logo of their personal sponsor on the saddle cloth in accordance with Art and of the FEI Rules for Jumping. The Chief Steward will check that the advertising and publicity on Athletes and horses complies with these Articles. MISCELLANEOUS 1. GENERAL CLASSIFICATION AT THE END OF THE COMPETITIONS Leading athlete award (Prize description and value) Best foreign athlete - (Prize description and value) Update 02/11/09 8

9 Best home athlete Team awards (Prize description and value) (Prize description and value) 2. PRIZE - CLASSIFICATION 3. PRIZE GIVING CEREMONY The owner of the winning horse/pony is invited to the prize giving ceremony for the Grand Prix. 4. DEDUCTIONS FROM PRIZE MONEY All prize money is subject to Polish income tax 10% 5. INSURANCES All owners and athletes are personally responsible for damages to third parties caused by themselves, their employees, their agents or their horses. They are therefore strongly advised to take out third-party insurance providing full coverage for participation in equestrian events at home and abroad, and to keep the policy up to date. 6. SAFETY CUPS Name of Manufacturer: 7. TIMING DEVICE CARO Name of Manufacturer: TAG Heuer Model: PTB ENTRY RIGHT TO SHOWGROUNDS (Art. 132, 1005) Card for entrance for Chef d equipe, horse owners (up to 2 per horse), riders, grooms and trainers will be issued by the OC. Please specify the names of those persons in the entries. No other entry passes will be issued. 9. DOCTOR / MEDICAL SERVICE IZI-MED Telephone: FARRIER Jan Ciołek Telephone: VII. VETERINARY MATTERS 1. HORSE INSPECTION Date (dd/mm/yy): 11/03/2010 Time: 4 o clock p.m. All horses taking part at this event must be presented during the first horse inspection otherwise they are not permitted to participate. NEW EQUINE INFLUENZA VACCINATION All horses taking part must be vaccinated as per the FEI Vet. Regs. Annex VI (except events taking place in NZL and AUS) updated 1st September All information regarding the Equine Influenza is available on our website, under the link: https://www.fei.org/rules/veterinary/pages/default.aspx 2. SHOW VETERINARIAN: Zbigniew Graszka Address: Warsaw, Barska str 11/13 m 110 Update 02/11/09 9

10 Telephone Mateusz Hecold Telephone CUSTOMS FORMALITIES Address: C. Hartwig S.A. (international Shipping Company) 4 Rownolegla Str Warsaw Telephone: Fax: Border stations: Direction Eastern Europe Bezledy, Budzisko, Koroszczyn-Kukuryki, Kuznica Bialostocka, Medyka. Border stations are open from 6 a.m. to 10 p.m. The Polish Equestrian Federation will deliver special documents concerning transport to customs offices at the above mentioned border stations. The ATA Carnet is indispensable to cross the UE border. The O.C. (and PEF) will not act as financial guarantor versus the Customs Authorities in cases where teams import horses into Poland without ATA Carnets. 4. HEALTH REQUIREMENTS FOR THE ENTRY OF HORSES It should be written in veterinary passports that a horse is not ill and was examined by means of the Coggins test (conc. horses out of UE) All vaccinations must be put down in the FEI international passport or national one approved by the FEI. 5. MEDICATION CONTROL LABORATORY HFL Sport Science Quotient Bioresearch Limited Att.: Dr Steve Maynard Newmarket Road Fordham Cambridgeshire CB7 5WW United Kingdom Tel +44 (0) Fax +44 (0) Update 02/11/09 10

11 THE FEI CODE OF CONDUCT FOR THE WELFARE OF THE HORSE The Fédération Equestre Internationale (FEI) expects all those involved in international equestrian sport to adhere to the FEI s Code of Conduct and to acknowledge and accept that at all times the welfare of the horse must be paramount and must never be subordinated to competitive or commercial influences. 1. At all stages during the preparation and training of competition horses, welfare must take precedence over all other demands. This includes good horse management, training methods, farriery and tack, and transportation. 2. Horses and Athletes must be fit, competent and in good health before they are allowed to compete. This encompasses medication use, surgical procedures that threaten welfare or safety, pregnancy in mares and the misuse of aids. 3. Events must not prejudice horse welfare. This involves paying careful attention to the competition areas, ground surfaces, weather conditions, stabling, site safety and fitness of the horse for onward travel after the event. 4. Every effort must be made to ensure that horses receive proper attention after they have competed and that they are treated humanely when their competition careers are over. This covers proper veterinary care, competition injuries, euthanasia and retirement. 5. The FEI urges all involved with the sport to attain the highest levels of education in their areas of expertise. A full copy of this Code can be obtained from the Fédération Equestre Internationale, Avenue de Rumine 37, 1005 Lausanne, Switzerland. Telephone: The Code is available in English & French. The Code is also available on the FEI s website: Update 02/11/09 11

12 C O M P E T I T I O N S Preliminary Time-Table 1 st day (12/03/2010) Competition no 1 and 2 2 nd day (13/03/2010) Competition no 3, 4 and 5 3 rd day (14/03/2010) Competition no 6 and 7 TOTAL AMOUNT OF PRIZE MONEY : value prize in kind (if applicable) Name of Class Amount (Currency) Competition No 1 Small Round 1500 Competition No 2 Big Round Competition No 3 Small Round 2500 Competition No 4 Big Round FEI World Cup TM (Rolex Ranking) Competition No 5 Knock Out Competition 3000 Competition No 6 Small Round Final 8000 Competition No 7 Big Round Final GP (Rolex Ranking) IMPORTANT The value of the 1 st prize must not exceed 1/3 of the total prize money distributed for the competition. The minimum number of prizes offered for each competition must be allocated on the basis of one prize for every commenced four Athletes, with a minimum of five prizes. The total amount of prize money shown for each Competition in the schedule must be distributed. (GR Art 127, 128) FIRST DAY : FRIDAY DATE (dd/mm/yy) : 12/03/2010 COMPETITION No 1 (will start at 11.30) INTERNATIONAL COMPETITION AGAINST THE CLOCK, ART Small Round Qualifier to the comp. no 5 Jump-off (if any) Speed/Fixed time Obstacles height: No 325 m/min max 130 cm Number of horses per athlete 2 Total prize money: 1500 Breakdown: 1 st 400, 2 nd 300, 3 rd 250, 4 th th 100, 6 th 50, 7 th 50, 8 th 50 last prize (min): 20 Update 02/11/09 12

13 * * * * * * * * * * * COMPETITION No 2 (will start at ) INTERNATIONAL COMPETITION AGAINST THE CLOCK, ART Big Round The 1 st qualifier to the comp. no 8 (GP) Jump-off (if any) Speed/Fixed time Obstacles height: No 350 m/min max 145 cm Number of horses per athlete 2 Total prize money: Breakdown: 1 st 3000, 2 nd 2000, 3 rd 1600, 4 th 1000, 5 th 700, 6 th 500, 7 th 400, 8 th 200 last prize (min): 75 * * * * * * * * * * * SECOND DAY : SATURDAY DATE (dd/mm/yy) : 13/03/2010 COMPETITION No 3 (will start at ) INTERNATIONAL COMPETITION, ART 239, TABLE C) Small Round. Jump-off (if any) Speed/Fixed time Obstacles height: No max 135 cm Number of horses per athlete 2 Total prize money: 2500 Breakdown: 1 st 680, 2 nd 450, 3 rd 400, 4 th 310, 5 th 190, 6 th 150, 7 th 60, 8 th.60 last prize (min): 30 * * * * * * * * * * * COMPETITION No 4 (will start at o'clock) INTERNATIONAL COMPETITION AGAINST THE CLOCK, ART Big Round FEI World Cup TM Jump-off (if any) Speed/Fixed time Obstacles height: YES 350 m/min max 150 cm Number of horses per athlete 1 Total prize money: Breakdown: 1 st 5500, 2 nd 3750, 3 rd 3250, 4 th 2500, 5 th 1500, 6 th 1000, 7 th 800, 8 th 700 Min./max. Height 1.30/1.50 m At least 2 vertical obstacles with a height of 1.50 m At least six other obstacles with a height of 1.45 m last prize (min): 100 Update 02/11/09 13

14 At least 2 spread obstacles with a minimum height/ spread of 1.45/1.60 m Max. spread 1.90 m Max. spread of triple bar 2.10 m Min./max. length of the course 500/700 m Speed indoor 350 m / min COMPETITION No 5 (will start at 19.15) * * * * * * * * * * * INTERNATIONAL KNOCK-OUT COMPETITION, ART 272, TABLE A) Participants: the best 16 competitors from the competition no 1 Jump-off (if any) Speed/Fixed time Obstacles height: max 130 cm Number of horses per athlete 1 Total prize money: 3000 Breakdown: 1 st 1000, 2 nd 800, 3 rd 600, 4 th 600. * * * * * * * * * * * THIRD DAY : SUNDAY DATE (dd/mm/yy) : 14/03/2010 COMPETITION No 6 (will start at 08.30) INTERNATIONAL COMPETITION AGAINST THE CLOCK, ART Small Round Final Jump-off (if any) Speed/Fixed time Obstacles height: YES 350 m/min max 135 cm Number of horses per athlete 2 Total prize money: 8000 Breakdown: 1 st 2400, 2 nd 2000, 3 rd 1200, 4 th 800, 5 th 500, 6 th 300, 7 th 150, 8 th 150. last prize (min): 50 * * * * * * * * * * * COMPETITION No 7 (will start at 14.15) INTERNATIONAL COMPETITION AGAINST THE CLOCK, ART Big Round Final Grand Pirix Jump-off (if any) Speed/Fixed time Obstacles height: Yes 350 m/min max 145 cm Number of horses/ponies per athlete 1 Total prize money: Breakdown: 1 st 6800, 2 nd 4800, 3 rd 4000, 4 th 3300, 5 th 2400, 6 th 1500, 7 th 1200, 8 th 1000 last prize (min): Update 02/11/09 14

15 Participants: the best 30 competitors from the competition no 2 and 4 Qualification rules for Grand Prix: - max 30 horses The starting order of the athletes for Grand Prix will be prepared from the participants of competitions no. 2 and no. 4. Horse/athlete pair must participate in competitions no. 2 and/or no. 4. Athletes will be awarded bonus points in the following way: For the first place: number of points equal to the number of horses taking part in the competition For the second place: one point less and so one. Points are awarded to all pairs, an athlete who starts on two horses, receives bonus points for the higher placed horse. Only bonus points of athletes participating in both competitions will be summed up. In GP the best 30 athletes will start in reverse order to this classification. * * * * * * * * * * * THE APPENDIX (13 PAGES) IS PART OF THIS APPROVED AND SIGNED SCHEDULE AND MUST BE DISTRIBUTED TO ALL OFFICIALS AND NFs AND IS AVAILABLE TO OTHERS UPON REQUEST Update 02/11/09 15

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