Invitation to Tender. Website support for Devon Chamber of Commerce. Devon Chamber of Commerce. January Lockyer Street Plymouth PL1 2QW

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1 Website support for Invitation to Tender 22 Lockyer Street Plymouth PL1 2QW

2 1 Invitation to Tender (the Chamber) wishes to appointment a supplier to provide fully comprehensive web support for the Chamber. This Invitation to Tender is available to all Chamber member organisations. It is a requirement that firms tendering for the opportunity must be a fully-paid up member of the Chamber and remain a member during the tenure of the contract. Bids will only be accepted from organisations that can confirm they have the resource available to meet the timetable for tender submission and delivery of the work. The timetable is as follows: 21 st Issue invitation to tender to members 12 th February 2016 Deadline for submission of bids 22 nd February 2016 Inform preferred provider/s 1 st April 2016 Terms of engagement agreed and provider/s appointed Bidders attention is drawn to the rules of the tender process which are as follows: a) All tender applications and information will be treated in confidence; b) All tender applications must be returned to the Chamber by no later than 12 noon on 12 th February NO LATE ENTRIES WILL BE ACCEPTED; c) The Chamber s decision is final and no correspondence will be entered into; d) The Chamber will not provide feedback to unsuccessful bidders; e) The Chamber reserves the right to withdraw any application based on false information; f) The Chamber reserves the right to modify the tender timetable and the schedule of the work programme. 2 Statement of Requirement 2.1 Introduction The Chamber s fundamental purpose is to improve the environment for doing business in Devon. We do this in a number of ways, including organising networking meetings, running training courses, providing a range of services to facilitate international trade, managing delivery projects and providing a range of useful information through a number of channels to our members and the wider business community. 2.2 Terms of reference To this end, bidders are asked to provide a proposal to provide fully comprehensive website support and hosting for the Chamber website and microsites free of charge in return for Patronage and attribution on digital assets supported Specification is looking for a provider to provide reliable hosting and support for the Chamber s website. A minimum of 10 hours per month of website support would be required to assist with the fixing of technical errors, updates and maintenance. The provider must have satisfactory knowledge of websites and HTML coding. Working knowledge of coldfusion would be an advantage. Page 2

3 The successful provider will be required to sign an SLA confirming that all assets worked on will remain the intellectual property of. Interested companies will be able to access the back end source code of the Chamber website on request to assess functionality and provision of support required. Please request access via Amanda Bishop, Marketing and Communications Manager. 2.3 Evaluation criteria Bids will be evaluated according to the following criteria: Cost quotation provided; Service Level Agreement provision and ability to deliver to the outlined website hosting and support. Proven experience of having previously provided high quality web development services. 3 Response to Invitation to Tender 3.1 Instructions for completion of tender a) Please complete sections 3.2 to 3.4 and the Declaration set out in Section 4. Failure to complete the Declaration will result in the bid not being considered. b) The completed tender must be submitted to the Chamber by 12 noon 12 th February 2016: EITHER by hard-copy: Amanda Bishop Marketing & Communications Manager 22 Lockyer Street Plymouth PL1 2QW OR by to NO LATE ENTRIES WILL BE ACCEPTED c) The Chamber will acknowledge by receipt of submitted bids on 12 th February Contact Details Contact Name: Business Name: Business Address: Page 3

4 Address: Business Web Site: Business Telephone: Business Fax: Legal Status of Business: Date of Commencement of Trading: 3.3 Outline of Business Services Please provide a brief description of your business, the products and services it supplies, the markets in which it operates and examples of current clients (maximum 300 words). Please also provide some examples of previous design work (maximum 5 images). 3.4 Client references Please provide details of two clients for whom you have provided design and print work to within the last two years from whom references can be obtained. The referees will not be contacted by the Chamber without prior discussion and agreement with the tendering organisation. Reference 1: Business Name Contact Name Position in Business Business Address Business Telephone Number Address for Contact Details of services supplied, including date of work Reference 2: Business Name: Contact Name: Position in Business: Business Address: Business Telephone Number Address for Contact Details of services supplied, including date of work 4 Declaration by tendering organisation I confirm that: Page 4

5 The information provided in this tender document is a true and accurate account; I have read and understood the rules of the tender process outlined above; I agree to abide by those rules; I confirm that my organisation is able to provide the Chamber s design and/or print services for the Membership sales literature. Name of individual Role.... Organisation.. Signature Date. Page 5

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