INFORMATION FOR DELIVERY MATERIALS OF FUNDED PRODUCTIONS

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1 INFORMATION FOR DELIVERY MATERIALS OF FUNDED PRODUCTIONS Congratulations from the National Film & Sound Archive of Australia (NFSA) on securing funding for your production. You will notice that in your Production Investment Agreement (PIA) there is a requirement to supply copies of your production and associated promotional material to the NFSA. You may now be asking yourself why this is necessary or important. The NFSA collects, preserves and makes available screen and sound material relevant to Australia's culture. We actively encourage Australians to engage with Australian productions held in the National Collection and offer a number of programs which facilitate this activity. Our suite of National Programs encompassing Big Screen, Black Screen and School Screen, tour across Australia, in addition to regular screenings at our ARC Cinema and exhibitions at our Canberra headquarters. Our website - - also includes Australian Screen, containing copyright cleared and curated clips of over 1,300 significant images and sounds depicting Australia s audiovisual history. The National Collection includes more than 1.7 million items and where preview copies are held, materials can be made available via application at NFSA premises in Canberra, Sydney and Melbourne, and at Viewing Centres at State Libraries across Australia. The National Collection now covers more than 100 years of audiovisual production. By supplying us with the production items listed in your PIA, you are adding to Australia s national production record. The title of your production and the items you supply to the NFSA will be added to the National Collection, stored in specialised vaults and listed in our online catalogue, Your rights are fully protected with an initial restriction until your production is first published. Titles can only be viewed within NFSA premises and copies cannot be provided without your written authorisation. Please refer below for a list of required Delivery Materials ( deliverables ). We also ask that you complete the Statement of Technical details (Attachment A) and include this information when you send in your material. The delivery addresses can be found in our letterhead below. If you have any queries regarding your deliverables please contact the following: Features Phone: (02) Delivery to Sydney office Shorts & Networked Media Phone: (02) Websites Phone: (02) Documentaries Phone: (03) Delivery to Melbourne office Television Phone: (02) Please ensure when forwarding delivery items to the NFSA that they are sent via a traceable method. Eg: via courier, registered post etc Updated: 23 February 2012 ABN:

2 DELIVERY MATERIALS Stage 1 Material: Items to be delivered within 30 days of completion Item No. 1.1 PRODUCTIONS COMPLETED ON VIDEOTAPE OR DIGITAL FORMATS NOTE: If supplying material as a digital file(s), these need to be accompanied by a MD5 checksum file - ie one checksum file per media file. Any portable disk drive on which digital content is submitted to the NFSA should use USB 2.0 or faster interconnection. Ethernet connected drives accepted by arrangement One digital video master recording in the screen ratio as delivered in Australia, on the highest resolution format completed for the project i.e. HD Cam SR, HD Cam One DVD copy with time code window referenced from digital video master recording, as per For documentaries, where a film festival / elongated version is created, one digital video master recording on the highest resolution format completed for the project i.e. HD Cam SR, HD Cam. 2 This requirement is in addition to clause of this table Two copies of any commercially released DVD (when available) One copy of the digital video master recording/s of any extra materials, e.g. making of documentary, webisodes or microdocs made for online purposes, as per standards outlined in One DVD copy with time code window referenced from digital video master recording/s of any extra materials, as per PRODUCTIONS COMPLETED ON CELLULOID, DIGITAL CINEMA OR E-CINEMA One new 35mm release print of the film as released in Australia printed from the original negative; or where a digital intermediate is used, from the output negative. This print is to be sent directly from the laboratory to the NFSA with only one technical screening at the laboratory having occurred One copy of the highest resolution digital intermediate used to output to film, fully graded and configured for film colour space, i.e. 2k DPX Log and including the highest quality sound master [eg. Dolby 5.1 as WAV file] or 4k DPX Log. Copy should ideally be delivered to NFSA on LTO tape [gnutar formatted]; or other NFSA acceptable media format as negotiated All 24fps print master soundtracks (surround, left-total/ right total, mono etc), on either magnetic coated film or as WAV files on CD-ROM/ DVD-ROM. If produced, sound negative master Magneto-Optical Disc (MOD). If produced, different frame rate version, e.g. 25fps. All audio files should be time stamped and segmented according to the reel layout If produced, one copy of the highest quality digital presentation master, i.e. Digital Cinema Package (DCP) [unencrypted and DCI compliant], HD Cam SR, HD Cam One DVD copy with time code window referenced from master as per clause of this table Two copies of any commercially released DVD (when available) One copy of the digital video master recording/s of any extra materials, e.g. making of documentary, as per standards outlined in One DVD copy with time code window referenced from digital master recording of any extra materials, e.g. making of documentary. 1 Please refer to NFSA for digital file delivery.

3 Item No. 1.3 ASSOCIATED DOCUMENTATION One PDF file of the press kit for both Australian and international release PDF files of cast and crew listings, and biographies of key Production personnel, if not already included within the above press kit Statement of Technical Details, complete with formats and file types, including details of Production and post Production path used for the project. See pro forma document below (Attachment A). Scripts For feature films, one PDF file each of the post Production script with timings at 24fps, shooting script and marked-up continuity script (where available) For documentaries, TV drama/series/telemovies, and short films, PDF file(s) of the post Production script(s) with timings at 25fps. Stills The following table provides required digital formats and standards for still images: Preservation TIFF 300 dpi Colour: 24 bit Grayscale: 8 bit uncompressed Derivative JPEG 72 dpi NB: Images from the Production must be captioned, or a caption list supplied. Please also include name and contact details of the photographer For feature films/ telemovies/mini-series, a minimum of twenty key still images provided in TIFF format with one JPEG derivative for each image For documentaries and short films, a minimum of ten to fifteen key still images provided in TIFF format with one JPEG derivative for each image For TV series, three key stills for each episode provided in TIFF format with one JPEG derivative for each image At least one image each of the director, producer, director of photography, and key cast members (if not already included above). Posters If produced, one TIFF format and eight (8) printed copies of the Australian version of the Film s poster, and where available, copies of other versions (e.g., international versions) of the poster, one on TIFF format and eight (8) printed. 1.4 WEBSITES AND NETWORKED MEDIA If created, one fully operational copy of the website or networked media with all links resolved on disc or memory stick. Details of the web publisher should also be provided Where a website or networked media depend upon an external content management system or other software, and cannot be provided as a complete working site or Production, please supply relevant text, image and audiovisual elements. 2

4 Stage 2 Material: Items to be delivered at conclusion of major marketing and distribution or three years from date of completion (whichever comes first) Item No. 2.1 PRODUCTIONS COMPLETED ON VIDEOTAPE OR DIGITAL FORMATS If produced, any spare masters, sub-masters, or higher resolution digital master recording created during marketing of the Film If not already delivered under 1.1.3, one digital video master recording, of any elongated / film festival versions created, on the highest resolution format completed for the project i.e. HD Cam SR, HD Cam or digital media file If available, any commercially released CD featuring the soundtrack music from the Film. If soundtrack music was commercially released, but not on CD, then an unencrypted copy in actual format of release; e.g. MP3, m4a, etc. Deliver on NFSA acceptable media format as negotiated List for selection of any audio and/or video interviews produced for the Film s research, production and or promotion If not already delivered under or 1.2.5, one copy of the digital video master recording/s of any extra materials, e.g. making of documentary, DVD extras or webisodes/microdocs made for online purposes If not already delivered under or 1.2.7, two copies of any commercially released DVD. 2.2 PRODUCTIONS COMPLETED ON CELLULOID, D-CINEMA OR E-CINEMA Original final cut negative; or where a digital intermediate was used, the DI output negative; and the optical sound negative If not already supplied under 1.2.3, one copy of the sound negative master Magneto-Optical Disc (MOD) If produced, the interpositive and internegative (interdupe) of the completed Film Grading information for each film generation (light and/or aperture bands) If not already provided, one copy of the highest quality digital presentation master, i.e. Digital Cinema Distribution Master (as defined by DCI), HD Cam/ HD Cam SR, or as digital media file(s) If available, any commercially released CD featuring the soundtrack music from the Film. If soundtrack music was commercially released, but not on CD, then an unencrypted copy in actual format of release; e.g. MP3, m4a, etc If not delivered earlier, two copies of any commercially released DVD and the digital video master recording/s of any extra materials, e.g. making of documentary included on the DVD, or webisodes/microdocs made for online purposes. 2.3 ASSOCIATED DOCUMENTATION A list of festivals the Film has screened at; awards won; nominations received; and any marketing report that includes details of territories to which the film has been sold. If available, figures on the gross box office achieved for each territory in which the Film has received a theatrical release.

5 Main Details: Title: Producer/s: Copyright: Technical Details: ATTACHMENT A STATEMENT OF TECHNICAL & PRODUCTION DETAILS Please use open text boxes to contribute information to the best of your current knowledge Post Production Pathway: Duration: Hours Minutes Seconds Stock Length: Reels/Feet in Film: OR Minutes in Video: OR N/A: Shooting Format: Digital: Specify:, Film: Gauge:, Video: Specify: Finished Format: Digital: Specify:, Film: Gauge:, Video: Specify: Aspect Ratio: Recording Audio Format: Finished Audio Format/ Track Information : Post Production Facility: N/A: Production Details: Country of Production: Australia: Other/s: (Specify) Locations of Filming: Language/s: Subtitles (Check box and specify): Shooting Start Date: Shooting Finish Date: Distribution /Broadcaster: Australia: Overseas: Unknown: Release/To Air Date: Australia: Overseas: Unknown:

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