Is your Nanny an. Employee or. Contractor?

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1 Is your Nanny an Employee or Contractor?

2 Contents Employee or Contractor? 3 Canada Revenue Agency Test 4 Employee Contract 8 Payroll requirements 9 Nannies on Call 13 Nannies on Call 2 Employee or Contractor?

3 Is your Nanny an Employee or an Independent Contractor? After searching for the perfect placement nanny, how are you going to pay her? Nannies on Call 3 Employee or Contractor?

4 Canada Revenue Agency Test In determining the nanny s status as an employee or as an independent contractor, Canada Revenue Agency does the following tests: Nannies on Call 4 Employee or Contractor?

5 1. Control: Are you specifying the work to be done? Are you specifying the working hours and are you reviewing the work that was done? 2. Tools & Equipment: Are you retaining the right of use over the tools and equipment that the nanny uses for the work? Are you supplying the necessary equipment for the nanny to use to care of the children (e.g. high chair, crib, stroller) when the nanny is at work? Nannies on Call 5 Employee or Contractor?

6 3. Financial Risk: Are you reimbursing the nanny for costs of children activities (e.g. entrance fee for zoo, Science World or a play group)? Are you reimbursing the nanny for the costs of transportation during work time? 4. Integration: Do you have a continuous relationship with the nanny? Nannies on Call 6 Employee or Contractor?

7 If you answered NO to all of the above questions, your nanny is an Independent Contractor. She must supply you with an invoice and you pay her the amount that is on the invoice. If you answered YES to any of the above questions, your nanny is deemed as your Employee and you are the Employer. This is regardless of whether your nanny is full time, part time, live in or live out. Nannies on Call 7 Employee or Contractor?

8 Employee Contract As an Employer you are responsible for providing a contract of employment for your employee. You have the right to choose the nanny/worker, and set the terms and conditions of employment. You are also responsible for making sure those terms and conditions meet the conditions required under the province s Employment Standards Act. Nannies on Call 8 Employee or Contractor?

9 Payroll requirements as an employer You must register for a business number with Canada Revenue Agency (CRA) You must provide your nanny with a wage statement (also known as a pay stub) detailing the number of working hours, salary rate and other requirements Nannies on Call 9 Employee or Contractor?

10 You must remit payroll withholding taxes to CRA. This includes the nanny s income tax, CPP (Canada Pension Plan), EI (Employment Insurance) and the employer s portion of CPP and EI You must provide a T4 to your nanny at the end of each fiscal year and file your T4 summary to the CRA by the deadline. Should you file late, you will be penalized a late fee starting at $100 and up. Nannies on Call 10 Employee or Contractor?

11 Employers must keep payroll records including the Nanny s name and date of birth, date the employee started work, wage rate, hours worked each day, amount and type of benefits, gross and net wages, amount and purpose of each deduction, dates statutory holidays were taken, the amount of pay earned, dates of annual vacation, and the amount of vacation pay earned. These records must be kept at the employer s residence or a payroll company, for six years after the worker s employment ends. Nannies on Call 11 Employee or Contractor?

12 You must provide a Record of Employment to the nanny when employment is concluded You may have to register for Workers Compensation coverage for the nanny Nannies on Call 12 Employee or Contractor?

13 Nannies on Call Devoted Care Across Canada Facebook: Web: Call Toll Free: Caregiver Tax Services Nannies on Call 13 Employee or Contractor?

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