JOB DESCRIPTION. Royal Victoria Hospital (However duties may require travel to various locations)

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1 JOB DESCRIPTION POST Senior Project Manager LOCATION Royal Victoria Hospital (However duties may require travel to various locations) GRADE REPORTS TO: 8B Co-Director, Capital Planning & Redevelopment RESPONSIBLE TO: Director of Finance & Estates JOB SUMMARY/ MAIN PURPOSE The Senior Project manager will be responsible for leading the redevelopment of the Children s Hospital and associated infrastructure development on the Royal Hospital site and other redevelopment projects where appropriate. To provide strong leadership and direction to ensure that strategic planning and development processes fully reflect the priorities of the Trust. To provide specialist advice to the Co-Director, Capital Planning & Redevelopment, Trust Board, Chief Executive and the senior executive team ensuring corporate objectives are met. To be responsible for providing strong professional leadership ensuring capital planning; re-development and reconfiguration of services fully reflect Trust priorities and will have responsibility for ensuring effective project management arrangements 1

2 MAIN DUTIES/RESPONSIBITIES Setting direction To act as Assistant Project Director on the Children s redevelopment supporting the Project Director (Co-Director for Capital Planning & Redevelopment) by leading the client management team in the development of project briefs and, through the application of sound professional practice, implement projects within agreed constraints of time quality and cost to a high level of user satisfaction. To ensure that the Trust s interests and project objectives are being achieved through the application of sound project management through all stages from inception to completion/handover and clinical commissioning. To establish and lead the project team comprising of Health Estates investment group, external consultants, Trust Stakeholders ensuring that aims and objectives are delivered within agreed parameters, legislation and procedures. Ensure the project brief is translated accurately, developed and delivered by the design and construction To set up, lead and co-ordinate each project's communications between the user clients, external consultants and internal service providers. Ensure lines of communication are understood and that all necessary consultations take place at the appropriate stage. Ensure that regular reports are available on all aspects of the project including cost control and clinical commissioning and service transfers are considered, planned and implemented as required. To contribute to the Trust s corporate planning, policy and decision making processes as required and ensure the Trust s objectives and decisions are effectively communicated Service Delivery To deliver a complex capital redevelopment scheme that supports the modernization, reconfiguration and delivery of safe, high quality services. To lead the development of the Children s hospital and associated projects through capital planning, re-development and reconfiguration services in partnership with key stakeholders ensuring that the priorities and the expectations of the Trust s corporate plan and delivery plan are met. To provide design advice and act as a challenge function with design team clinical teams and support services during the design phase. To co-ordinate the work of all staff, including Care Professionals, who have lead responsibility for parts of the planning, design, construction and commissioning of each of the capital schemes, to ensure that each scheme is managed to timescale and budget as part of the overall redevelopment programme. 2

3 To deliver Personal and Public Involvement Programme in partnership with key stakeholders for the Redevelopment of the Children s Hospital in line with the Trust PPI strategy and ensuring compliance with relevant legislative / statutory requirements. To manage the procurement of external consultants and main contractors within the boundaries set by European procurement legislation in conjunction with the Health Estates Centre of Procurement Excellence To facilitate seamless handover of completed projects to clients and ensure that formal presentation of facilities and engineering is demonstrated to Estate Services To undertake the Gateway review process (or equivalent) as appropriate to ensure the successful delivery of capital projects Contribute to the Trust s corporate planning, policy and decision making processes as required and ensure the Trust s objectives and decisions are effectively communicated. Performance Management To develop and implement systems to monitor progress of all capital redevelopment programmes and prepare progress reports for Co-Director Capital Planning & Redevelopment To advise and report to the Co-Director of Capital planning & Redevelopment on all aspects of performance and planning to include the preparation of the Service Delivery Plan, and performance reports against targets. To advise and report to the Co-Director of Capital Planning & Redevelopment on the achievement of the Directorates performance management plans identifying any risks and taking corrective action where necessary. To build and maintain effective working relationships with the HSCB on all service commissioning, service delivery and performance management issues. To monitor the performance of the design team and contractor in conjunction with HEIG and implement corrective action where necessary Quality 3 To ensure that the needs of patients, clients and their carers are at the core of the way that the Trust delivers services and that capital and financial resources are effectively deployed to meet those needs. To ensure that capital infrastructure design and building solutions deliver service objectives and that their planning, design and commissioning is

4 informed by user perspectives and the need to advance modernisation and reform in service models. To provide expert advice and interpretation of all aspects of current and proposed legislation, guidance and standards an good practice for design and construction To work within the requirements of the Trust s integrated governance framework, ensuring that all elements relating to the delivery of capital redevelopment meet legislation requirements. Financial and Resource Management To be responsible for the management of redevelopment of the children s hospital and associated infrastructure budget circ 230 million To be responsible for advising DHSSPSNI on a six monthly basis of any funded service development bids relevant to the project. To work with the head of capital finance in monitoring of CRL allocations against budgetary spend and ensure appropriate reporting systems are in place to inform DHSSPSNI and take corrective action where appropriate COMMUNICATION AND INFORMATION MANAGEMENT To meet with, present to and communicate with a wide range of clinical and non-clinical staff in the Trust, DHSSPS and with staff of external organisations. To articulate and communicate the vision and strategy for the Redevelopment of the children Hospital throughout the Trust To maintain a communication and information system to ensure the engagement and commitment of key internal and external stakeholders in the design and delivery of facilities. To chair and facilitate meetings with internal and external stakeholders to ensure that all relevant issues are raised and recorded. The post holder will assist the Senior Managers in identifying and where possible resolving conflicts which arise in the development process. To develop and maintain detailed information for the projects to support the design process and delivery of project and manage the day-to-day implementation of project To contribute to the production of a full post project evaluation following completion of all capital development projects. 4

5 To ensure that governance requirements are met including the identification and management of risk. Leadership To provide leadership in all aspects of project management Contribute to the Trust s strategy and to lead the operational management of the relevant part of the Service, ensuring priorities meet both corporate and Directorate objectives. Provide clear and strategic leadership to all within the Capital Planning & Redevelopment Team and ensure the Trust has a highly skilled, flexible and motivated workforce Actively work to support and empower staff to develop and utilise leadership skills, ensuring they are invested in appropriate levels of authority to undertake their role effectively in an accountable manner. Contribute to a culture of positive performance management through leadership, setting and maintaining high standards of practice. Enable teams to work across professional and organisational boundaries. People Management and Development To provide clear and strategic leadership to staff within Capital Planning and Redevelopment and all stakeholders involved within the project, to ensure the delivery of a Children s Hospital that is fit for purpose, facilitates the modernisation of services and meets the need and requirement of both staff and service users To ensure that management structures and practices support a culture of effective team working, continuous improvement and innovation. To ensure full engagement of all professional staff working in multidisciplinary teams. To lead by example in practising the highest standards of conduct in accordance with the Code of Conduct for HPSS Managers. To participate in the Trust s Staff Development and Performance Review Scheme. Review individually on a regular basis the performance of immediate subordinate staff. Provide guidance on personal development requirements and advise on and initiate, where appropriate, further training. To ensure that the review of performance identified above is performed for all levels of staff within the Trust in accordance with the Trust Board s policy. 5

6 General Management Responsibilities To participate in the Trust s Personal Contribution Framework and review individually on a regular basis the performance of immediately subordinate staff. Provide guidance on personal development requirements and advise on and initiate, where appropriate, further training. To ensure that the review of performance identified above is performed for all levels of staff within the Acute Services Directorate in accordance with the Trust Board s policy. To maintain good staff relationships and morale amongst the staff reporting to him/her. Where appropriate, to review the organisational plan and establishment levels and ensure that each is consistent with achieving objectives and recommend change where appropriate. To delegate appropriate responsibility and authority to the level of staff within his/her control consistent with effective decision making whilst retaining responsibility and accountability for results. To participate as required in the selection and appointment of staff reporting to him/her in accordance with procedures laid down by the Trust. To take such action as may be necessary in disciplinary matters in accordance with procedures laid down by the Trust. To promote the Trust s policy on equality of opportunity through his/her own actions and ensure that this policy is adhered to by staff for whom he/she has responsibility. This job description is subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the Service Manager works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time by the Chief Executive. 6

7 General Responsibilities Employees of the Trust will be required to promote and support the mission and vision of the service for which they are responsible and: at all times provide a caring service and to treat those with whom they come into contact in a courteous and respectful manner. demonstrate their commitment by their regular attendance and the efficient completion of all tasks allocated to them. comply with the Trust s No Smoking Policy. carry out their duties and responsibilities in compliance with health and safety policy and statutory regulations. adhere to equal opportunities policy throughout the course of their employment. ensure the ongoing confidence of the public in service provision. comply with the code of conduct for HSC Managers. Records Management Trust Directors are responsible to the Chief Executive for all records held, created or used as part of their business including corporate and administrative records whether paper-based or electronic and also including s. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information Act 2000, the Environment Information Regulations 2004 and the Data Protection Act Environmental Cleaning Strategy The Trusts Environmental Cleaning Strategy recognizes the key principle that Cleanliness matters is everyone s responsibility, not just the cleaners Whilst there are staff employed who are responsible for cleaning services, all Trust staff have a responsibility to ensure a clean, comfortable, safe environment for patients, clients, residents, visitors, staff and members of the general public. 7

8 Infection Prevention and Control The Belfast Trust is committed to reducing Healthcare associated infections (HCAIs) and all staff have a part to play in making this happen. Staff must comply with all policies in relation to Infection Prevention and Control and with ongoing reduction strategies. Standard Infection Prevention and Control Precautions must be used at all times to ensure the safety of patients and staff. This includes:- Cleaning hands either with soap and water or a hand sanitiser at the appropriate times (WHO 5 moments ); Using the correct 7 step hand hygiene technique; Being bare below the elbows when in a clinical environment; Following Trust policies and the Regional Infection Control Manual (found on intranet); Wearing the correct Personal Protective Equipment (PPE); Ensuring correct handling and disposal of waste (including sharps) and laundry; Ensuring all medical devices (equipment) are decontaminated appropriately ie cleaned, disinfected and/or sterilised; Ensuring compliance with High Impact Interventions. Services within span of responsibility of Service Manager: Service Manager Acute Services (Unscheduled Care) Emergency Departments Medicine Acute Medicine GP Out of Hours August 2012 Clause: This job description is not meant to be definitive and may be amended to meet the changing needs of the Belfast Health and Social Care Trust. 8

9 JOB SPECIFICATION Title of Post: Senior Project Manager Post Band: 8B ESSENTIAL CRITERIA Knowledge, skills and experience required: Applicants must provide evidence by the closing date for application that they have: a university degree or relevant professional qualification and worked for at least 2 years in a senior management role in a major complex organisation. OR be in a senior management role or equivalent and worked for at least 3 years in a major complex organisation. delivered against challenging performance management programmes for a minimum of 2 years meeting a full range of key targets and making significant improvements. worked with a diverse range of stakeholders, both internal and external to the organisation, to achieve successful outcomes for a minimum of 2 years. successfully demonstrated high level strategic and people management, governance and organisational skills for a minimum of 2 years. experience of financial management and budgetary control in a major complex organisation 9

10 SHORTLISTING A shortlist of candidates for interview will be prepared on the basis of the information contained in the application form. It is therefore essential that all applicants demonstrate through their application how and to what extent their experience and qualities are relevant to this post and the extent to which they satisfy each criterion specified. DESIRABLE CRITERIA Delivery of Capital Redevelopment Scheme above 5 million Candidates who are short-listed for interview will need to demonstrate at interview that they have the required competencies to be effective in this demanding leadership role. The competencies concerned are given in the NHS Leadership Qualities Framework. Particular attention will be given to the following: - Delivering the service through: Setting Direction Demonstrating Personal Qualities Working with Others Managing Services Improving Services Creating the vision Delivering the strategy The following additional clarification is provided: senior management is defined as experience gained at Service Manager 8A or equivalent in a major complex organisation; major complex organization is defined as one with at least 200 staff or an annual budget of at least 50 million and involving having to meet a wide range of objectives requiring a high degree of co-ordination with a range of stakeholders; Significant is defined as contributing directly to key corporate objectives of the organisation concerned. 10

11 NOTE: Where educational/professional qualifications form part of the criteria you will be required, if shortlisted for interview, to produce original certificates, and one photocopy of same, issued by the appropriate authority. Only those certificates relevant to the shortlisting criteria should be produced. If educational certificates are not available an original letter and photocopy of same detailing examination results from your school or college will be accepted as an alternative. If successful you will be required to produce documentary evidence that you are legally entitled to live and work in the United Kingdom. This documentation can be a P45, payslip, National Insurance Card or a birth certificate confirming birth in the United Kingdom or the Republic of Ireland. Failure to produce evidence will result in a non appointment. 11

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