EMBRY-RIDDLE AERONAUTICAL UNIVERSITY. Prescott, Arizona. New Student Orientation Guide

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1 EMBRY-RIDDLE AERONAUTICAL UNIVERSITY Prescott, Arizona New Student Orientation Guide Fall 2014

2 Contents Important Dates 2 International Student Information 3 New Student Checklist 4 Registration Instructions 5 Pre-Flight Checklist for Flight Students 6-7 Important Reminders 8 New Student Orientation 9 New Student Orientation Schedule Contact Information 12 1

3 Important Dates Mid-May - July 25 June 15 July Late July August 15 August 17 August August 20 August 21 August 22 August August 25 September 1 October 2-4 October 10 November 11 November December 4 December 5 December 6, 8-11 December 13 December 15 January 5, 2015 January 7, 2015 Registration Housing contract and $300 security deposit deadline Financial Handbook available online at: prescott.erau.edu/go/financialhandbook Billing statements accessible to registered students through ERNIE Student Services Center Room assignments ed Balance of tuition and fees for Fall 2014 due International Student Housing Check-In (international students only) - please bring required documentation of immunizations International Student Orientation - For international students only Move-In Day for On-Campus Students New student check-in New student check-in continues New Student and Parent Orientation New Student Orientation continues Fall 2014 Classes Begin Labor Day Holiday OctoberWest Homecoming Mid-Semester Break Veteran s Day Holiday Thanksgiving Holiday - residence halls do not close Last day of classes Study Day Final Exams Commencement Residence halls begin reduced services to students Residence halls resume full services to students Spring Semester classes begin 2

4 International Student Information This information is provided to assist you with your initial entry into the US. Please read carefully. After receiving your I-20 for F-1 students or DS-2019 for J-1s, check over the details to be sure everything is correct. If you find errors, please contact Andy Fraher at or Debi Parris at If a corrected copy is needed, we will send it to you as soon as possible. If this is your first time coming to the US in F-1 or J-1 status, you will need to pay the SEVIS I-901 fee, see and https://www.fmjfee.com/i901fee/index.jsp. Next, schedule an appointment with the nearest US Embassy or Consulate to obtain your F-1 or J-1 visa You may want to prepare by visiting content/visas/english/study-exchange/student.html. Once your visa has been issued let us know at When you have made travel arrangements to the US, please forward your itinerary by to edu. You are allowed to enter the US up to 30 days from the program start date, but not earlier. Be sure to keep the following documents in your carry-on bag for easy access upon your arrival in the US: Unexpired passport, valid at least 6 months beyond the date of your entry Valid F-1 or J-1 visa (unless you are a Canadian citizen) Receipt from I-901/SEVIS fee payment Financial support documents used to obtain your visa I-20 (F-1) or DS-2019 (J-1) (make sure you have signed the form at item # 11 on front page) Upon arrival in the US, you should proceed to the inspections area where you will present the documents listed above. At the primary inspection, you will have a brief interview by an immigration inspector who will also examine your documents. You may be asked the purpose of your visit to the US, be sure to tell the inspecting officer that you will be a student and have the school s address available. They may also collect biometric data from you including a photograph and digital fingerprint. It is possible you will be asked to go to secondary inspection to verify information in more detail. If this happens to you, please remember to be patient, as this is a normal part of the entry process. If you have difficulty entering, you may ask the inspecting officer to contact an international student advisor at the school. Have them call the Safety Office at , and they will contact us. It is a good idea to plan sufficient time for connection flights or airport pick-ups to accommodate a possible secondary inspection. ARRIVING IN PHOENIX If you are travelling to Prescott through Phoenix, you will arrive at Phoenix Sky Harbor International Airport. There is a shuttle service that runs between Phoenix and Prescott (see Local Area Information on page 9). It is recommended that you purchase a door-to-door service so the shuttle can drop you directly at the Embry-Riddle campus. Ask to be dropped at Haas Commons. ON CAMPUS When you arrive on campus, go to the Housing & Residence Life Office located in Haas Commons (Building 73) to check in to your residence hall. Once you have submitted all immunization records to the Wellness Center, you will be able to check in to your room. You may begin moving in to your campus residence on Sunday, August 17 from 8:00am to 8:00pm. If you are arriving outside this time frame, please contact Debi Parris at to make arrangements in advance. If you arrive earlier, you should make plans to stay in a local hotel. Be aware that you must have all records of immunizations on file to be allowed to check in to housing. If the Wellness Center does not have your immunization records, your check-in will be delayed. Be sure to submit them in advance and bring copies of all your immunization records! 3

5 New Student Checklist Check the To Do list in your ERNIE Student Center to see which of these items are pending or complete. Set up your ERNIE account at ernie.erau.edu. Click on New to ERAU? Register your account and follow the prompts. Submit housing security deposit of $300 through ERNIE followed by the contract at (see pg. 8). Submit an enrollment agreement through your ERNIE student center. Under Registration Information, click the Enrollment Agreement link. Required by the State of Arizona. Must be submitted prior to August 15 to avoid registration hold, housing check-in hold, Eagle Card hold, inability to pay bill and other holds. Submit a financial disclosure through your ERNIE student center. Scroll down to the Finances section and click on the Complete Fin Disclosure link. Click on the Grant Permissions button and follow the steps. Must be submitted within 60 days of class registration to avoid a registration hold. Have your official final high school transcript (must include graduation date) and/or transcripts from all colleges previously attended mailed directly to the Embry-Riddle Admissions Office - Prescott Campus. All Flight Students carefully review Aviation and Transportation Security Act (ATSA) information (see Pre-Flight Checklist, pg. 6-7). Original documents must be presented in person during orientation. Non-U.S. citizens should note special instructions regarding ATSA. All Flight Students obtain and bring FAA Medical Certificate and Student Pilot Certificate (see Pre-Flight Checklist, pg. 6-7). Bring FAA certificates and log book (experienced flight students only). Complete Medical Report Form found at prescott.erau.edu/campus-services/wellness/medical-forms; provide proof of 2 measles, mumps and rubella immunizations, 3 Hepatitis B injections and a Meningococcal vaccine. Must be on file in Wellness Center prior to August 15 to avoid registration hold, housing check-in hold, Eagle Card hold, inability to pay bill and other holds. Health insurance is mandatory. If you have comparable health insurance and want to opt out of the University policy, you must complete the waiver through ERNIE between July 7 and September 2, 2014 or you will be charged the fee (see pg. 8). International students should show their comperable coverage to Debi Parris in CIPS. Bring vehicle registration and proof of insurance if you will have a vehicle on campus. Bring course outlines/syllabus if transfer credit is uncertain (may be helpful). Bring a course outline of previous engineering courses (Engineering transfer students). 4

6 Registration Instructions Registration instructions are located in ERNIE under the Student Services tab. Look for the registration guide under the header for your college. Once registered, your academic advisor will review your schedule and verify you are in the correct classes. Upon approval, a hold will be placed on your account which will block further changes to your schedule. If you require any schedule changes after this hold is placed, contact your academic advisor for assistance. If you are accepted conditionally, please contact your academic advisor to register. If you plan to fly and you are not already registered for your flight courses, please contact Scott Ritchie at (928) or If you are transferring from another institution and we have not received your official transcript, you will not be awarded official credit and will not be able to enroll in subsequent courses. Because we do not receive AP score reports until July, your anticipated credit will not be factored into your intital class schedule. An official evaluation will be completed once we receive your official transcript and/or score report; credit will be awarded, and you will be able to move to the appropriate class(es). All self-registration must be done by July 25, After this date, contact your academic advisor. The advisors are available Monday-Thursday, 7:00am-5:00pm (PST). You may call toll free and ask to be transferred to the academic advisor for your college. Katherine Greene College of Arts and Sciences College of Security and Intelligence Scott Ritchie College of Aviation Heather Beaman College of Engineering Get Connected Start meeting your future classmates through the Embry-Riddle - Prescott Facebook app. You can link to the app and join the Embry-Riddle community at prescottapp.erau.edu. 5

7 Pre-Flight Checklist for Flight or UAV Students All students intending to pursue flight training at Embry-Riddle should carefully review the following information. Failure to comply with pre-flight requirements will delay the start of your flight training. Students planning to complete the UAV minor need proof of citizenship only. The following are required to be presented at New Student Orientation prior to the start of classes: 1. Proof of U.S. citizenship (non-u.s. citizens please see information on pg. 7) The Aviation and Transportation Security Act (ATSA) requires that all U.S. citizens taking flight training must show proof of U.S. citizenship. These requirements must be met prior to the start of any flight training. Proof of U.S. citizenship may be presented by submitting one of the following original documents to the Records Office. Please provide only original documents. Photocopies, even certified copies, are not acceptable. If using other than a valid passport, a current government issued photo identification document will also be required. A valid, unexpired U.S. passport An original birth certificate documenting birth in the United States or one of its territories* An original U.S. naturalization certificate with raised seal, Form N-550 or Form N-570 An original certification of birth abroad, Form FS-545, Form DS-1350, Form FS-240 OR An original certificate of U.S. citizenship, Form N-560 or Form N-561 * 49CFR Part 1552 states the individuals original or government issue certified U.S. American Samoa, or Swains Island birth certificate, together with a government-issued picture identification of the individual. Please do not mail original documents; bring the original documents to orientation in person. Students will not be allowed to start their flight training until this documentation is submitted. There are no exceptions to this regulation. Contact the Records Office with questions, Building 12, FAA Medical Certificate (required for ALL flight students) All students planning to begin flight training at Embry-Riddle are required to hold a current First or Second Class Federal Aviation Administration (FAA) medical certificate. Aviation Medical Examiners (AMEs) are designated by the FAA to issue these certificates, following completion of an application and a physical examination. AMEs can be found in most U.S. cities and in major cities abroad. A directory is located at the FAA Web site, Please be aware that past medical and/or legal problems, including drug- and alcohol-related convictions, could result in you being denied a medical certificate even if you feel you are in good health. All previous medical and legal issues should be evaluated before you begin your education for an aviation-related career; if they are not, delays are common. You will not be allowed to enroll in flight laboratories without a FAA medical certificate. Therefore, to avoid delays, we advise you to obtain your medical certificate before coming to Embry-Riddle. For students coming from countries outside of the United States, please contact the Airman Certification Coordinator at the Flight Department prior to obtaining a medical certificate. In some cases, medical certificates may not be valid. If you have significant medical and/or legal problems, be sure to bring copies of medical and/or court records for your FAA medical examiner to review. Both the government and the aerospace industry consider drug- and alcohol-related convictions (yes paying a fine is a conviction) a serious problem. Medical and behavioral standards for professional pilots and air traffic controllers are among the highest in our society. Mistakes, poor judgment, and other indiscretions of youth can have lasting consequences for your career. Prevention through responsible behavior is key. 6

8 3. Student Pilot Certificate (FA 121 Flight Students) In addition to the FAA Medical Certificate described above, students enrolling in FA 121 are required to obtain a Student Pilot Certificate prior to enrollment. The Student Pilot Certificate should be obtained from the Aviation Medical Examiner at the same time as the FAA Medical Certificate. During the application process for the FAA Medical Certificate, applicants must indicate the desire to obtain a Student Pilot Certificate at the same time. Please consult with your Aviation Medical Examiner for further information. In addition to an Aviation Medical Examiner, a Designated Pilot Examiner or your local FAA Flight Standards District Office may issue a Student Pilot Certificate. Local Designated Pilot Examiners may be found at or visit field_offices/fsdo/ to locate your local Flight Standards District Office. 4. Certificates or Flight Ratings Earned Before Enrolling at Embry-Riddle Original certificates must be presented in the Records Office for possible advance standing credit. Copies can be sent to Admissions prior to enrollment for unofficial transfer credit evaluation. INFORMATION ABOUT FLIGHT TRAINING FOR NON-U.S. CITIZENS Non-U.S. citizens unable to provide proof of U.S. citizenship as noted in item 1 above must comply with the U.S. Department of Homeland Security (DHS) notification requirements. All non-u.s. citizens must register with the Transportation Security Administration (TSA) online. The students are required to submit a training application, fingerprints, a valid passport and student visa along with a processing fee to the TSA. The students can register for flight courses and begin flight training as soon as the TSA approves the training request. Some advanced flight courses may require a waiting period of up to 30 days. If Embry-Riddle receives any directive from the DHS or the TSA, the student may be administratively withdrawn. This information and fee, but not the fingerprints, must be sent prior to starting additional specific flight courses and will be managed through Embry-Riddle s Airman Certification Coordinator at the Flight Training Center. Questions or need help? Contact the Airman Certification Coordinator at COST OF FLIGHT TRAINING Flight costs are not covered by your tuition payments. For detailed information on flight costs per year and per course, visit prescott.erau.edu/admissions/estimated-costs/index.html. Subject to change. DRUG-TESTING PROGRAM In the effort to maintain a work and educational environment that is safe for its employees and students, the University has established a mandatory flight student drug-testing program. Success in the aviation industry requires a commitment to excel and the discipline to avoid unsafe practices. The use of illegal drugs constitutes an unsafe practice and is incompatible with an aviation environment. All students entering the flight training program are subject to random and post-accident drug testing in accordance with the policy outlined in the Undergraduate Catalog prescott.erau.edu/ degrees/catalog. The University reserves the right to immediately suspend or dismiss any student who uses or possesses illegal drugs. 7

9 Important Reminders ON CAMPUS HOUSING Housing information, including floor plans, rates, and meal plan options, can be found on the University website at prescott.erau.edu/student-life/housing. To apply for housing, first submit the $300 security deposit by logging in to your ERNIE account. Click on the Student Services tab and then under Campus Solutions, click Student Center. In your Student Center scroll down to the Finances section and click on My Student Account. Follow instructions to Pay for Housing Deposit - Prescott. When your deposit is received, the Housing and Residence Life office will contact you to complete the contract through ErauHousingApp.com. You will login using your ERNIE account ID and password. When room assignments have been made, a confirmation of your assignment will be ed to you. Be sure to read the housing terms and conditions. For help, contact Housing and Residence Life at or FINANCIAL AID If you have filed your FAFSA and have not received a confirmation of financial aid awarded to you, please contact the Financial Aid Office as soon as possible. All aid awarded to you should be confirmed before your arrival on campus. The Financial Aid Office can be reached by calling ERAU, extension 3765 or fax COSTS AND PAYMENTS FOR ACADEMIC YEAR Refer to the Financial Handbook, available online later this summer at prescott.erau.edu/go/ financialhandbook for information regarding tuition, flight, housing, meal plan costs and fees. REMEMBER Payment in full for direct University costs, including tuition and fees, is due by August 15, You must be registered for classes in order for a bill to be generated. Students class schedules are activated upon receipt of payment or enrollment in a payment plan. Effective August 1, 2014, Embry-Riddle will begin using a 3rd party credit card processor and passing their 2.75% processing fees on to those that use credit cards to pay on student accounts. All credit card charges paid on your student account (tuition, housing, meal plans, parking, fines and fees) and flight payments made through ETA will incur the 2.75% processing fees. MANDATORY HEALTH INSURANCE Embry-Riddle requires all students to have health insurance. To help fulfill this requirement the University offers a basic insurance plan that is underwritten by United Healthcare. The plan is offered at a greatly reduced premium and is renewable on an annual basis. Enrollment is automatic. Students who already have private coverage that is comparable to the plan that the University offers will be allowed to waive out of the university sponsored plan. You must complete the waiver in order to avoid this charge to your student account. Additional information regarding the plan highlights and instructions for those who wish to waive out will be forthcoming from United Healthcare. For more information please contact the Wellness Center, International students are required to carry the University s insurance plan unless waived by demonstrating comparable coverage through Debi Parris in the CIPS office. This process will take place during orientation. IMMUNIZATIONS A Medical Report Form is required and has been enclosed with this booklet; also found at prescott.erau.edu/campusservices/wellness/medical-forms. All students born after Dec. 31, 1956 must provide proof of two doses of MMR (Measles, Mumps, and Rubella) administered on or after January 1, 1968 and on or after their first birthday. All students who reside in University housing must either document the immunizations for Hepatitis B and Meningococcal Meningitis OR sign a waiver declining vaccination. Vaccines are given at the Wellness Center. International students must have a tuberculin test upon arrival to campus at the Wellness Center. Immunization records and the Medical Report Form must be on file in the Wellness Center prior to August 15 to avoid registration hold, housing check-in hold, Eagle Card hold, inability to pay bill and other holds. 8

10 New Student Orientation Your college experience is about to begin! Orientation is your first opportunity to become a part of the campus community, meet your future classmates and colleagues, and create friendships and lifelong connections. You ll want to take these few days to get settled in and take care of business, but most of all, expect a memorable time while you enjoy the get acquainted activities we have planned for you. New student check-in will begin at 8:00am on Wednesday, August 20. This day is designated as your day to get moved in to your residence hall. Check-in continues on Thursday, August 21 and students will have time to complete checklist items: register your vehicle, pick up your mailbox key, buy your books, clear TSA requirements for flight, etc. The remaining days are packed with programs and activities to both educate you on your academic program and campus policies, and most importantly, to help you begin building social ties within the student community. We ve got some exciting events planned that you won t want to miss! PASSPORT PROGRAM The Passport to ERAU program is designed to welcome you and aid in your transition to the college life at Embry-Riddle Aeronautical University. Students receive their passport during orientation and over the course of six weeks have various opportunities to earn stamps before resubmitting the booklet. Through the program, you can participate in fun cocurricular events, engage with your fellow passport members, and become familiar with valuable resources on campus. The idea is simple. Participate in and/or visit multiple destinations during the program, collect stamps (stickers) at each destination, and you will have the opportunity to win valuable prizes! The more you complete...the better the prize with the grand prize being a free semester of on-campus housing! STUDENT ORIENTATION LEADERS A team of current student leaders will be on campus during orientation to help guide you through orientation and your first week at Embry-Riddle. New students will be placed together in groups led by an orientation leader. These groups will get together throughout the weekend so that students can meet new people, get questions answered, and have fun. PARENT ORIENTATION Parents are invited and encouraged to attend orientation with their student on Wednesday, August 20 through Friday, August 22. Special programming led by our Dean of Students will also address specific concerns that parents have as they send their students away from home for the first time. They ll also have the opportunity to meet with many of the staff and faculty. Parent programming ends on Friday, and parents are encouraged to leave or do some Arizona sightseeing on their own for the remainder of the weekend so that students can start adjusting to their new home and building friendships. Parents are also encouraged to join the Prescott Parents Association (prescott.erau.edu/parents) for ongoing communication. There is no cost to join. Members receive periodic s about campus happenings and news, a discount at the campus bookstore, invitations to regional meetings and opportunities to be involved with the Parents Association. LOCAL AREA INFORMATION You may find directions to our campus at prescott.erau.edu/about/directions and Prescott area information at prescott. erau.edu/about/area_info. If you need to arrange transportation to Prescott from Phoenix Sky Harbor International Airport, the following van shuttle runs between Phoenix and Prescott: Arizona Shuttle

11 New Student Orientation Schedule Schedule is tentative and subject to change. Parents are invited to participate in events listed in blue. Monday, August 18 - Wednesday, August 20 International Student Orientation - International students only Wednesday, August 20 8:00am - 5:00pm 8:00am - 5:00pm 4:00pm - 6:00pm Move-In Day for On-Campus Students New Student Check-in To-Do Checklist Completion Flight Student Check-In Shuttle Service to Local Shopping Centers 8:00pm Mingus Block Party Thursday, August 21 8:00am - 5:00pm New Student Check-in continues 8:00am - 5:00pm 9:30am - 10:15am 10:30am - 12:00pm 11:00am - 5:00pm 10:00am - 3:00pm 10:00am - 4:00pm 12:30pm - 2:00pm 12:00pm - 3:00pm 12:00pm - 1:00pm 12:30pm - 3:00pm 1:00pm - 2:00pm 2:15pm - 3:00pm 4:00pm - 6:00pm 8:30pm Transfer Questions Welcome & Kickoff Meet Your Orientation Leader To-Do Checklist Completion Flight Student Check-In Community Resource Fair Hazy Library Open House Photos/Alumni Welcome Barbeque Chapel Fair Air Force ROTC Information Advising and Registration - optional Disability Support Services Available Army ROTC Information College of Engineering Student Meeting Veterans Information Session & Reception Movie (TBD) 10

12 Friday, August 22 8:00am - 5:00pm 9:15am - 10:15am 10:15am - 4:00pm 10:30am - 1:30pm 1:45pm - 2:15pm 2:00pm - 5:00pm 2:30pm - 4:30pm 3:00pm - 4:30pm 4:30pm - 5:30pm 4:30pm - 5:30pm 8:00pm 9:30pm Saturday, August 23 10:00am - 2:00pm 10:00am - 11:30am 11:30am - 1:00pm 1:30pm - 3:30pm 3:30pm - 4:30pm 4:00pm - 7:00pm 8:00pm 9:30pm - 11:30pm Sunday, August 24 10:00am - 2:00pm 10:00am - 10:30am 10:30am - 12:30pm 12:30pm - 3:30pm 2:00pm - 5:00pm 5:00pm - 7:00pm 7:00pm - 9:00pm Late Check-In Checklist Completion Convocation Hazy Library Open House Photos/Alumni Welcome College Meetings and Lunch Fixed Wing and Helicopter Flight Briefings for Non-College of Aviation Students Advising and Registration - optional Letting Go While Holding On - For Parents Playfair Student Government Association (SGA) Panel Parent Social with Staff & Faculty Harlan Cohen - The Naked Roommate Carpe Noctem S mores Late Check-In Activity With Your Orientation Leader Lunch With Your Orientation Group Introduction to Campus Life Hike Dinner with your orientation group The Hook Up RHA Welcome Dance Late Check-In Meet with your RA for Olympiad Planning Orientation Olympiad Shuttle Service to Local Shopping Centers Student Union Open House Residence Hall Floor Meeting Followed by Dinner With Your Resident Assistant One Ton Sundae and Karaoke 11

13 Contact Information Academic Advisors Katherine Greene College of Arts & Sciences College of Security & Intelligence (928) Scott Ritchie College of Aviation (928) Heather Beaman College of Engineering (928) Admissions Reception (928) Bryan Doughterty Dean of Enrollment Management (928) Sara Bofferding Director of Admissions HI (928) Andy Fraher Director, International Recruitment (928) Laura DeGeorge Assistant Director of Admissions CO, IA, IL, IN, KS, MI, MN, MO, NE, OK, WI (928) Kurt Estorez Assistant Director of Admissions Northern California ( ); DE, KY, MD, NJ, NV, OH, PA, VA, WV (928) David Hernandez Assistant Director of Admissions AL, AR, FL, GA, LA, MS, NC, NM, TN, TX, SC (928) Lisa Maroni Assistant Director of International Admissions and Programs (928) Mara Miller Assistant Director of Admissions U.S. Territories, U.S. Citizens Abroad, Military Addresses (928) AZ, UT (928) Derek Sundquist Assistant Director of Admissions Southern California ( ) (928) Michelle Tissot Assistant Director of Admissions AK, CT, ID, MA, ME, MT, ND, NH, NY, OR, RI, SD, VT, WA, WY (928) Cashiers/Billing Office (928) Center for International Programs and Services Debi Parris International Student Advisor (928) Disability Support Services Marcee Keller, Director (928) Financial Aid Reception (928) Housing & Residence Life Reception (928) Information Technology (IT) Help Desk (928) Parents Association Sally Jackson, Liaison (928) Records Office Reception (928) ROTC Air Force (928) Army (928) S Veterans Affairs Reception (928) Wellness Center Medical (928)

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