Reviewed by Bill Watson RISE Manager Day Centre Approved in monthly Not required as existing procedure. Page No Context Revision Date

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1 VEHICLE ACCIDENT PROCEDURE Prepared by Approvals The signatures below certify that this procedure has been reviewed and accepted, and demonstrates that the signatories are aware of all the requirements retained herein and are committed to ensuring their provision. Name Signature Position Date Reviewed by Bill Watson RISE Manager Day Centre Approved in monthly Not required as SMT meeting existing procedure October 2012 Amendment Record Page No Context Revision Date Existing procedure reviewed Additions relating to completion of Accident/Incident Form Nov

2 Procedure All of the following accidents must be reported to the Finance Director and Facilities Manager who will inform our insurers and the Police as required. Accidental or malicious damage to the vehicle. Accidents of any kind where damage is caused to the Foundations vehicles Accidents involving lamp posts, telegraph poles, bollards, manhole covers, road signs or other public property. Accidents involving private fences, walls, gateposts, etc must be reported to the above plus to the property owner wherever possible. All of the following incidents must be reported to the Finance Director and Facilities Manager who will inform our insurers. Fire damage Any traffic offence, endorsement, imposition of penalty points etc. Parking offences Minor vehicle defects that affect roadworthiness e.g. broken headlamp, bulb etc. Actual or attempted theft of or from the vehicle. Instructions for Drivers at the Scene of an Accident The following action must be taken at the scene of the accident and subsequently: Obtain names, addresses and, if possible, motor insurance details from each third party driver involved in the accident. Make a note of the make, description, e.g. van, car or bus, and registration details of every vehicle involved. If any vehicle is, or appears to be, owned by a company or business, obtain the name and address of the owner. Give your name and address: Company name and address to all third parties and insurance details by completing the Third Party Information Sheet (see Appendix 1). At no stage admit liability. Make no comment or statement on the accident ( except to a police officer) Notify the police if personal injury has been sustained by anyone in the accident, or if the third party did not stop or drove off before giving you personal details, and in cases of theft. Obtain the names and addresses of as many independent witnesses as possible. Pace out (measure) the position of vehicles on the road and take pictures of the scene if possible. Do not remove your vehicle under its own power if this could cause further damage. Contact the Finance Director or Facilities Manager who will make arrangements for the removal of the vehicle. Complete the Accident Report Form (see Appendix 2), and show the location, third party details, details of witnesses, police action and the circumstances. 2

3 The accident report form must be sent to the Finance Director and Facilities Manager immediately after the accident. A Strode Park Foundation Accident/Incident Form must be completed and forwarded to your manager as soon as possible Notify your employer where personal injury has occurred by following the guidance given in the Accident Procedure. No person, other than the Finance Director or Facilities Manager is authorised to give you any instructions concerning vehicle insurance claims or related expenditure. 3

4 Appendix 1 ACCIDENT INFORMATION FOR THIRD PARTY For Drivers of Strode Park Vehicles involved in an accident This form provides the only information you should give to the other driver(s) involved in the accident. Do not be persuaded to add anything else, sign anything else or admit liability. Strode Park Foundation Strode Park House Lower Herne Road Herne Bay Kent CT6 7NE Telephone Number : Insurance Company : AVIVA Policy Number : 47FLW Vehicle Registration : Vehicle Type : Driver s Name : N.B. You should always obtain similar details from the other party involved. 4

5 Appendix 2 VEHICLE ACCIDENT REPORT FORM To be completed at the scene of the accident Do Not Admit Liability Time of accident : Date of accident : Weather Condition: Accident Location Road from : Road to : Road No. : Approximate position on road: Road Name : Witnesses: Witnesses: Name : Name : Address : Address : Telephone No. : Telephone No. : Third Party Vehicle involved or Property Damaged Driver s Name : Driver s address Vehicle Reg. No. : Make / Type : Owners name : Owners address ( if other than driver ) Brief details of damage : Insurance company : Policy No. : Own Vehicle Details Drivers Name : Vehicle Reg. No. : Make / Type : Brief details of damage : If reported to Police Officers Name : Number : 5

6 Station : A sketch of the scene of the accident should be made and should include where possible: 1. Width of roads and numbers 2. Position of vehicles, before, during and after 3. Skid marks : length and direction 4. Prominent features, i.e. lamp posts, traffic signs, zebra crossings, road signs, speed limits ( if no speed limit sign state speed limit ) 5. Indicate direction of travel of all vehicles involved using arrows. 6. If you have a camera available photograph scene from all angles 7. Mark the point of impact / damage on a) Your vehicle b) Third Party Vehicle ( If relevant ) Please fill in the Third Party Information Sheet and pass to the driver An SPF Accident/Incident Form must be completed and passed to your manager as soon as possible 6

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