United Kingdom-Worcester: Facilities management software package and software package suite 2016/S Contract notice.

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1 1 / 5 This notice in TED website: United Kingdom-Worcester: Facilities management software package and software package suite 2016/S Contract notice Services Directive 2004/18/EC Section I: Contracting authority I.1) Name, addresses and contact point(s) Place Partnership Limited For the attention of: Kim James WR5 1JR Worcester United Kingdom Telephone: Further information can be obtained from: The above mentioned contact point(s) Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s) Tenders or requests to participate must be sent to: The above mentioned contact point(s) I.2) I.3) I.4) Type of the contracting authority Regional or local authority Main activity General public services Contract award on behalf of other contracting authorities The contracting authority is purchasing on behalf of other contracting authorities: no Section II: Object of the contract II.1) Description II.1.1) II.1.2) II.1.3) II.1.4) II.1.5) Title attributed to the contract by the contracting authority: Provision, Development and Implementation of Bespoke Facilities and Property Management Service Integration Software and Support Services. Type of contract and location of works, place of delivery or of performance Services Service category No 7: Computer and related services Main site or location of works, place of delivery or of performance: Worcester. NUTS code UKG12 Information about a public contract, a framework agreement or a dynamic purchasing system (DPS) Information on framework agreement Short description of the contract or purchase(s) Place Partnership Limited (The Contracting Authority) is seeking a suitably qualified and experienced Information Technology Facilities Management Software Developer to supply a bespoke integrated Facilities and Property Management Information integration system to meet the developing needs of the company. 1 / 5

2 2 / 5 II.1.6) II.1.7) II.1.8) II.1.9) II.2) II.2.1) II.2.2) II.2.3) II.3) Common procurement vocabulary (CPV) , Information about Government Procurement Agreement (GPA) The contract is covered by the Government Procurement Agreement (GPA): no Lots This contract is divided into lots: no Information about variants Quantity or scope of the contract Total quantity or scope: Place Partnership Limited (The Contracting Authority) is seeking a suitably qualified and experienced Information Technology Facilities Management Software Developer to supply a bespoke integrated Facilities and Property Management Information integration system to meet the developing needs of the company. The successful tenderer will undertake the development, implementation, training and ongoing technical support of a bespoke system that can meet the needs of the challenging environment of a progressive property facilities management company. The system must meet the exacting standards required not only by Place Partnership but also by our commissioning authorities. System Modules to include: Scheduling & Workforce Management. Helpdesk Contact Centre. Self-logging Customer Portal. Supply Chain Management (Direct and Indirect). Compliance Management. Data Analysis. Energy Management. Forward Maintenance Planning. Facet Survey Management and Interface. Ongoing technical support initially for 12 months then to be reviewed. It is an essential requirement that all staff engaged on this contract are security vetted and cleared to Non Police Personnel Vetting Level 2. (NPPV L2) The NNPV process will be carried out by the Force Vetting Unit of Warwickshire Police. Non-vetted personnel will not be allowed to access any data. The successful supplier will be expected to have submitted the appropriate number of completed NPPV forms prior to the start date of the contract. The contract is to go live 3 January Further instructions and requirements are as detailed within the PQQ. Information about options Options: no Information about renewals This contract is subject to renewal: no Duration of the contract or time limit for completion Starting Completion Section III: Legal, economic, financial and technical information III.1) Conditions relating to the contract 2 / 5

3 3 / 5 III.1.1) III.1.2) III.1.3) III.1.4) III.2) III.2.1) III.2.2) III.2.3) III.2.4) III.3) III.3.1) III.3.2) Deposits and guarantees required: Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Other particular conditions The performance of the contract is subject to particular conditions: yes Description of particular conditions: Vetting. It is an essential requirement that all staff engaged on this contract are security vetted and cleared to Non Police Personnel Vetting Level 2. (NPPV L2) The NNPV process will be carried out by the Force Vetting Unit of Warwickshire Police. Non-vetted personnel will not be allowed to access any data. The successful supplier will be expected to have submitted the appropriate number of completed NPPV forms prior to the start date of the contract. Important Information OJEU The tender process will be carried out as a Competitive Procedure with Negotiation following the PQQ evaluation the Regulations specify that in the case of a competitive with negotiation procedure, a minimum of 3 tenderers is prescribed. The criteria for assessing the weighting of the questionnaire is attached as appendix A of the documentation. The specifications contained within Appendix B Service Integration Model Facilities Management Requirements lay down the characteristics required of the service, the design, quality assurance and implementation Shortlisting. The Contracting Authority will limit the number of candidates meeting the selection criteria to 3. Contractor's PQQs will be assessed on their economic and financial standing as well as their technical capacity and ability. Financial Standing: Place Partnership will commission a Dunn and Bradstreet report on the contractor and will base the Pass / Fail (Mandatory) on the D&B Risk Assessment. All contractors completing a PQQ will be advised of the reasons to why they have not been selected. Conditions for participation Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers Economic and financial ability Technical capacity Information about reserved contracts Conditions specific to services contracts Information about a particular profession Staff responsible for the execution of the service Section IV: Procedure IV.1) Type of procedure IV.1.1) Type of procedure Negotiated Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no 3 / 5

4 4 / 5 IV.1.2) IV.1.3) IV.2) IV.2.1) IV.2.2) IV.3) IV.3.1) IV.3.2) IV.3.3) IV.3.4) IV.3.5) IV.3.6) IV.3.7) IV.3.8) Limitations on the number of operators who will be invited to tender or to participate Envisaged number of operators: 3 Objective criteria for choosing the limited number of candidates: The Contracting Authority will limit the number of candidates meeting the selection criteria to 3. Contractor's PQQs will be assessed on their economic and financial standing as well as their technical capacity and ability. Financial Standing: Place Partnership will commission a Dunn and Bradstreet report on the contractor and will base the Pass / Fail (Mandatory) on the D&B Risk Assessment. All contractors completing a PQQ will be advised of the reasons to why they have not been selected. Reduction of the number of operators during the negotiation or dialogue Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no Award criteria Award criteria The most economically advantageous tender in terms of the criteria stated below 1. Quality and Technical Assessment.. Weighting Contract Price.. Weighting 30 Information about electronic auction An electronic auction will be used: no Administrative information File reference number attributed by the contracting authority: Previous publication(s) concerning the same contract no Conditions for obtaining specifications and additional documents or descriptive document Time limit for receipt of requests for documents or for accessing documents: :00 Time limit for receipt of tenders or requests to participate :00 Date of dispatch of invitations to tender or to participate to selected candidates Language(s) in which tenders or requests to participate may be drawn up English. Minimum time frame during which the tenderer must maintain the tender Conditions for opening of tenders Section VI: Complementary information VI.1) Information about recurrence This is a recurrent procurement: no VI.2) VI.3) Information about European Union funds The contract is related to a project and/or programme financed by European Union funds: no Additional information OJEU The tender process will be carried out as a Competitive Procedure with Negotiation following the PQQ evaluation the Regulations specify that in the case of a competitive with negotiation procedure, a minimum of 3 tenderers is prescribed. 4 / 5

5 5 / 5 VI.4) VI.4.1) VI.4.2) VI.4.3) VI.5) The criteria for assessing the weighting of the questionnaire is attached as appendix A of the documentation. The specifications contained within Appendix B Service Integration Model Facilities Management Requirements lay down the characteristics required of the service, the design, quality assurance and implementation The Contracting Authority may award the contract based on the initial tenders without Negotiation Following the conclusion of Negotiations the Contracting Authority will inform all tenders of any changes to the technical specifications or other procurement documents, other than those setting out the minimum requirements, following any such changes tenderers will have 10 days to modify and re-submit amended tenders as appropriate. In accordance with regulation 212 the Contracting Authority will not reveal to any other tenderer confidential information communicated by a candidate or tenderer participating in the negotiations without its agreement. Contractors wishing to be considered for inclusion in the tender process must first complete and return a Pre-Qualification Questionnaire by the date and time in para IV.3.4) The Questionnaire and supporting documentation can be obtained from Worcestershire County Council e-tendering Portal located on the website ( Contractors must be registered on the Worcestershire County Council tendering portal in order to access documents. Once logged in, the documents referring to this particular contract can be located under ICT. The information in the Questionnaire includes instructions and shall form the basis for the selection of service providers to be invited to tender. Procedures for appeal Body responsible for appeal procedures Royal Court of Justice Strand WC2A 2LL London United Kingdom Lodging of appeals Service from which information about the lodging of appeals may be obtained Date of dispatch of this notice: / 5

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