MINUTES OF MEETING BOARD OF ESTIMATE AND APPORTIONMENT

Transcription

1 MINUTES OF MEETING BOARD OF ESTIMATE AND APPORTIONMENT The Board of Estimate and Apportionment met in the Mayor s office on February 11, 2015 at 4:30 P.M. THOSE PRESENT WERE: February 17, 2015 Mayor DeStefano Finance Chairman Masi President Rodrigues OTHERS PRESENT: Donald Paris M.Bruni Ald.Kleiner J.Naumchik Ald. Ramkissoon Chief Bethencourt J.Tawil Ald. Witt Ald. Jean-Francois 1. The Board reviewed the request to declare a k-9unit transport unit surplus and to then donate that unit to the Ramapo Police Department. UPON MOTION DULY MADE BY Mayor DeStefano and seconded by Finance Chairman Masi, the 2. Lt. Ewanciew is requesting authorization to accept an award from the County and for the Mayor to sign the contract that totals $7, for the City s Stop-DWI Enforcement Crackdown. UPON MOTION DULY MADE BY President Rodrigues and seconded by Finance Chairman Masi, the 3. Don Paris is requesting authorization for the Mayor to sign a five year renewal contract with Pitney Bowes for the postage meter in the Finance Office. The cost is $1, per quarter and is a reduction of $ UPON MOTION DULY MADE BY Finance Chairman Masi and seconded by Mayor DeStefano, the 4. It was discovered that after final payroll entries were posted for 2014 Golden Area that these accounts were $6,200 over budget. There was other under spending in operating lines netting down to$ that will need to be charged to the fund balance in Golden Area as follows.

2 Julissa Sierra is requesting the following budget transfer to remediate expenditures within 2014 Golden Area Budget lines: From Budget Line amount Transfer to Budget line GA CSEA Longevity Pay $3, GA GA CSEA Longevity Pay $80.35 GA S.S. Pay. GA CSEA Longevity Pay $43.62 GA MTA Mobility Tax GA CSEA longevity Pay $ GA SS Tax GA Repairs to Equipment $ GA S.S Pay (retirement) GA Repairs to Equipment $55.18 GA Employee Benefit Retiree GA Telephone Expense $ GA Employee Benefit Retiree GA Miscellaneous $ GA Employee Benefit Retiree GA Unempl. Ins $ GA Employee Health GA Fund Balance $ GA Request for approval to transfer from the FUND Balance the amount of $ for budget line GA Employee Benefit Retiree. UPON MOTION DULY MADE BY Finance Chairman Masi and seconded by Mayor DeStefano, the 5. Janet Gallo is requesting the following 2014 budget transfers to clear budget lines primarily driven by the final payroll entry FROM: AMOUNT: TO: A $ A Mayor-Office Expense Mayor-Personal Services A , A Finance-Contractual Expense Finance-Personal Services A , A Police-Personal Services Police-207C A , A Police-Overtime Police-Local Police Operations A , A General-Disability Ins. Economic Dev-Personal Services

3 A A Seniors-Light & Heat Seniors-Personal Services A A Paramount-Phone Expense Paramount-Personal Service A , A General-Workman s Comp. Recreation-Personal Services A A General-Workman s Comp. Recreation-Overtime A , A FROM: AMOUNT: TO: Parks-Personal Services Parks-Overtime A A Nutrition-Material & Supplies Nutrition-Personal Services CD CD Comm Dev-Phone Expense Comm Dev-Personal Services F , F Pumping Stations-Gas & Oil Pumping Station-Personal Services F , F Purification-Other Equipment Purification-Personal Services G G Sewer Admin.-Office Exp. Sewer Admin.-Personal Services G , G Sewage T&D-Light & Heat Sewage T&D-Personal Services G , G Sewage T&D-Light & Heat Sewage T&D-Overtime G , G Sewer-Auditing & Accounting Sewer-Social Security Payments A , A DPW-Overtime DPW-Phone Expense A A Seniors-Light & Heat Seniors-Phone Expense A A Recreation-Materials & Supplies Recreation-Office Expense CD , CD

4 Comm. Dev.-Principle on Notes Comm. Dev.-Retirement A , A Special Programs-Personal Services Parks-Improvements A A Special Programs-Overtime Parks-Improvements The above transfers are needed to cover overdrafts in payroll related lines and some other miscellaneous items not previously covered. UPON MOTION DULY MADE BY President Rodrigues and seconded by Finance Chairman Masi, the 6. The 2015 Annual Conference & Exposition for the AWWA will take place from June7 10 in Anaheim, CA this year. Jacob Tawil is requesting permission for Mayor DeStefano, Miguel Rodrigues-Alderman at Large, Joseph Masi-Alderman and Council Finance Committee Chairman and Jacob Tawil-Commissioner of Public Works to attend this conference. The conference and educational workshops offered will provide valuable information that will enhance the understanding of the daily operation of the city s water infrastructure, including planning and funding the Capital infrastructure needs. The cost of the conference for four City representatives will be $1,780. Overnight accommodations for four nights will be $3,744. Air fare is approximately $2,400. The allowance for meals will not exceed $960. The total expense for this trip is approximately $8,885. A transfer fund is necessary to cover these expenses as follows: From Amount To Water Fund $1,780 F Water pers. Training Water Fund $7,104 F Water travel Exp. UPON MOTION DULY MADE BY Finance Chairman Masiand seconded by President Rodrigues, the 7. A request is being made to authorize the Mayor to sign an agreement with the National Development Council. This is for professional services in connection with Community Development and has an annual cost of $27,500 per year.

5 UPON MOTION DULY MADE BY Mayor DeStefano and seconded by President Rodrigues, the 8. A request is being made for the Mayor to sign a transportation contract with the Office for the Aging and covers Jan 1 to March 31, This allows Golden Area to collect reimbursement from the County for bus service provided to Seniors. UPON MOTION DULY MADE BY Mayor DeStefano and seconded by Finance Chairman Masi, the It should be noted that Mr. Thom from 5 Brink St wanted to address the Board personally regarding a previous water/sewer adjustment since he was not on the agenda he will return February 18, Motion to adjourn 5:00 P.M. UPON MOTION DULY MADE BY Finance Chairman Masi and seconded by President Rodrigues, the Respectfully submitted, Donald J. Paris, Secretary