Council Minutes. Mount Helen Campus

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1 Council Minutes Meeting No: CM3/08 Date and Time: Tuesday, 29 th April 2008 Venue: Present: Secretariat: In Attendance: Council Room Mount Helen Campus Emeritus Professor R Smith Professor D Battersby Ms V Bethell Professor G Carnegie Mr P Carthew Ms K Douglas Mr D Fraser Mr D Hanna Dr P Hemming Ms D Hobday Mrs T Holmes Professor J Lowe Mr P Jardine Mr J McClure Mr J McQuilten Mr S Munro Mrs M Stickland Mr P Wilson Ms R Coutts Mrs J Lowe Professor P Matthews Mr N Good Women in Leadership Group Observers: Ms Tracey Lewis-Jones Ms Angela Smith Ms Cheryl Claridge 1. Welcome 1A Welcome The Chancellor welcomed members of the Women in Leadership group as Observers to Council Ms Tracey Lewis-Jones, Ms Angela Smith and Ms Cheryl Claridge and also welcomed Professor Peter Matthews, Acting Deputy Vice Chancellor. 2. Apologies and Special Leave of Absence Ms T Feddersen and Mr K Quigley. 3. Declarations of Interest Nil. CM3-08 Minutes 1

2 4. Starred Items and Approval of Non-Starred Items 4A Starred Items Agenda items 1, 2, 3, 4, 6, 8, 9, 10, 11C, 11D and 15 were starred and discussed at the meeting. 4B Non-Starred Items Resolution CM3/08/01 Council resolved that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted. 5. Council procedures and Schedule of Business 5A Forthcoming Events Council noted the following dates for forthcoming events: 2 May to 9 May 2008 Graduation Ceremonies 3 June a.m. - Tour of the Arts Academy, Camp Street, followed by a light lunch in the foyer of the Helen Macpherson Smith, Camp Street at 12 noon Date Time School Venue Friday 2.00 p.m. School of Human 1870 Founders 2 May 2008 Movement & Sports Monday 5 May 2008 Tuesday 6 May 2008 Wednesday 7 May 2008 Friday 9 May 2008 Sciences a.m. School of Nursing School of Science & Engineering 1870 Founders 3.30 p.m. School of BSS&H School of ITMS 1870 Founders a.m. School of Education 1870 Founders 2.00 p.m. School of Business Her Majesty s 7.30 p.m. Arts Academy Her Majesty s Higher Degree by Research TAFE 8.00 p.m. TAFE Western Campuses Horsham Town Hall 6. Minutes Resolution CM3/08/02 Council confirmed the minutes of meeting CM2/08 held 18 March CM3-08 Minutes 2

3 7. Matters Arising from the Minutes 8B Issues raised for discussion were considered under item Chancellor s Report 8A Chancellor s Remarks New Council website The launch of Council website, with a members only area, will be held on line by the end of this week. Council members will receive an advising them of their password. 8B Status of the changes of legislation Ms Rowena Coutts, Secretary to Council, gave a PowerPoint report on the outcome of the Dual-sector meeting held on 8 April 2008 with officers from the Department of Innovation, Industry and Regional Development and RMIT, Swinburne, University of Ballarat and Victoria University to discuss the 2008 Review of Higher Education Legislation. The proposals discussed concerned changes to governance, reporting, commercial management and industrial relations. It was agreed that the University participate in a joint submission of issues to the Minister for initial feedback. The dual and multi-sector Universities will continue to consult with each other. The Council endorsed this approach. This item is to be a recurring item on the agenda. 8C AGB s National Conference on Trusteeship, Boston, April 2008 The Chancellor attended the Association of Governing Board s National Conference on Trusteeship in Boston April A report will be provided for the next Council meeting. 8D Issues for Discussion A report was requested on the possible reinstatement of the train service between Geelong and Ballarat. The Vice-Chancellor will raise the issue with the City of Ballarat and report back to Council. 8E Online Discussion - Pressures and Changes on Universities Deputy Chancellor, John McClure, reported that he had taken part in an online discussion on Pressures and Changes on Universities. An executive summary has been released and the web link will be provided to Council members via the University of Ballarat new Council web page after its launch later this week. CM3-08 Minutes 3

4 As a result of his involvement the Deputy Chancellor won a prize of US$2, from the Online Research Company. This amount will be donated to the scholarship fund. The Chancellor thanked Deputy Chancellor John McClure for his participation in the Online discussion and for his donation to the scholarship fund. Reports 9. Vice-Chancellor s Report Council received the Vice-Chancellor s report. The Vice-Chancellor s report included the following items: Further initiatives from the Federal Labor Government Visit to the University by the Minister for Innovation, Industry, Science and Research The Hon Kim Carr International Rankings of Universities Visit to the University by an OECD Delegation Senior Staff Movements, Appointments and Honours Review of the National Innovation System The University s Critical Incident Protocols Memorandum of Understanding with the Rural City of Horsham The 2008 Graduation Ceremonies International Beer Awards Key meetings and activities of the Vice-Chancellor Issues Update for Council The Vice Chancellor also reported on the following: Progress on Enterprise Bargaining Agreements The following documents were tabled: Annual Report 2007 Information on the University of Ballarat Technology Park 10. Academic Board Report Council received the Minutes of the meeting AB3/08 held Wednesday, 16 April 9. Report from Higher Education Curriculum Committee Resolution CM3/08/03 Council approved the renaming of the Bachelor of Applied Science (Human Movement) course (PR5) to the Bachelor of Exercise and Sport Science (PX5). CM3-08 Minutes 4

5 7. Report from Higher Education Curriculum Committee Resolution CM3/08/04 Council noted that the Bachelor of Applied Science (Human Movement) course (PR5) will be phased out and that there will be no more commencing students. 18. Awards Approvals Resolution CM3/08/05 Council noted the awards attached that were approved by the Vice- Chancellor, the Vice-President, Student Learning & Support and the Chair Academic Board, in between meetings of the Board. (Annex I, previously distributed to Council Members.) Professor Lowe provided clarification on the use of the word vanilla as requested at the previous Council meeting. Vanilla refers to a conventional course, without specialisations. Professor Lowe also reported that a Deputy Chair has been appointed to the Academic Board, however as the person appointed is from the same division as the Chair, i.e. Higher Education, that person cannot be a member of Council under the Board s present standing resolution. The Academic Board is seeking to identify a member of the Board from the TAFE Division to undertake this role. The Academic Board Executive has requested Professor Lowe look at the composition of the Academic Board and this will be reported to Council at a future meeting. Plagiarism and Appeals have become an increasing problem for the University and the Academic Board are looking at ways of improving the regulations. 11. Standing Committee Reports 11A Council Executive Committee No meeting held since Council meeting held on 18 March 11B Finance Committee Council received the Minutes of meeting FC3/08 held Tuesday, 14 March [Secretary s note: FC2/08 was cancelled after agenda had been prepared, therefore numbering now FC3/08] 11C Buildings & Infrastructure Committee Council received the Minutes of meeting BIC2/08 held Monday, 31 March CM3-08 Minutes 5

6 Resolution CM3/08/06 Council agreed that an Executive Summary, including an implementation strategy, be prepared by senior management for the Buildings & Infrastructure Committee. (Annex II, previously distributed to Council Members.) 11D Audit & Risk Committee Council received the Minutes of meeting ARC2/08 held Friday, 14 March Resolution CM3/08/07 Council approved the amended Strategic Internal Audit Plan (Annex III, previously distributed to Council Members.) 12. Other Reports and Presentations Nil. 13. Documents for Noting 13A Documents for Sealing Council noted the following documents to which the Seal of the University was affixed on authority of the Vice-Chancellor, or by the Resolution of Council, since the last meeting of Council: Higher Education Conferrals May 2008 Replacement Testamur for Russell Allan Border, Bachelor of Engineering, sealed 25 February 2008 Replacement Testamur for Lau Ka Yan, Bachelor of Nursing (Post-registration) Award No sealed 26 February 2008 Reissued Testamur for Aaron James Hill, Bachelor of Commerce (Accounting) with Distinction Award No , sealed 7 April 2008 Replacement Testamur for Leanne Rose Shilton, Diploma of Teaching (Primary), sealed 31 March 2008 Reissued Testamur for Hla Min Htun, Master of Business Administration, Award No , sealed 20 March B International Agreements Council noted the entering into the following agreement: Australian Academy of Nursing, an education institution providing Nursing courses for International Students in Sydney and Melbourne. Stamford College, an educational institution providing Higher Education courses in Malaysia. CM3-08 Minutes 6

7 14. General Business 14A Student Fees Council noted the following list of student fees approved by the Vice- Chancellor pursuant to Statute 9.1 Fees and Charges: 2009 Postgraduate/Undergraduate Fee Paying Courses Domestic Students Tuition Fees (Annex IV, previously distributed to Council Members.) 14B Higher Education and TAFE New & Discontinued Courses Council noted the list of Higher Education and TAFE new and discontinued courses for (Annex V, previously distributed to Council Members.) 14C International Providers Council noted the list of International Providers for the University for (Annex VI, previously distributed to Council Members.) In Camera 15. In Camera Items For Council Members only. 16. Next Meeting The next meeting of the Council will be held on Tuesday, 3 June 2008 at the SMB Campus at 1.00 p.m. preceded by a tour of the Arts Academy, Camp Street, at a.m. and a light lunch at 12 noon in the foyer of the Helen Macpherson Smith, Camp Street. The meeting closed at 2.30 p.m. CM3-08 Minutes 7

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