Incoming Student Exchange Guidelines for Partner Institutions

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1 Incoming Student Exchange Guidelines for Partner Institutions Concordia International 1455 de Maisonneuve W., Annex X Montreal, Qc H3G 1M8, Canada Phone: ext Fax: The information below has been provided to assist partner institutions with helping students apply for the Academic Exchange Program at Concordia University. A- INCOMING STUDENT EXCHANGE APPLICATION Required Documents to Apply to Concordia: Completed Concordia Incoming Student Exchange Application form, with an attached photo. If your institution is not a bilateral partner of Concordia, the student must also submit a CREPUQ application form (available at Letter of permission from the home institution confirming the student s participation in the exchange program. Personal statement or letter of motivation. One page maximum. Official transcript or record of grades to-date. Note: Photocopies will not be accepted. Graduate Students: Diploma or Certificate AND official transcript of undergraduate studies. Enrolment in a graduate program at the home university does not guarantee admission into a graduate level program at Concordia University. A student s admission into the graduate program of their choice is dependent on the assessment of their file by the School of Graduate Studies. Two reference letters from faculty members at home institution. Proof of English proficiency (TOEFL, MELAB, IELTS) (if applicable see section 3 in the application form). Students are advised to take an English language proficiency test well in advance so that their results can be sent directly to their home institution and submitted on time with the application form. As English is the language of instruction at Concordia University, English Language Proficiency is mandatory to ensure that the student will be able to successfully follow lectures and complete assignments, presentations and exams. Applications received without proof of English language proficiency will not be considered. Curriculum Vitae / Résumé (2 pages maximum). Photocopy of passport photo-identification page or Birth Certificate (no other identification documents will be accepted). Applicants to the Faculty of Fine Arts must provide a portfolio of work in one of the following formats: audio tape (analog/digital, CD, DVD, Slides in a plastic sleeve, video tape or webpage (html). Please note that albums, binders, books/booklets, drawings, paintings and photographs are NOT acceptable. Students applying to Film Studies and Art History do not require portfolios. All required documents should be originals or certified copies and must be in English or French. If documents are not in English or French, please include a certified translation. Please be advised that documents received by Concordia University become the property of the University. Official documents and/or transcripts will not be returned to the applicant. Students should keep a copy of all submitted documents. All complete applications (including all supporting documents) should be received by Concordia International by April 1. Partner institutions are advised to consider postage delays in order to have their students admission packages received on time. Application packages should be mailed to Concordia University by the home institution. Application packages sent directly by students will not be considered. 1

2 All applications will be assessed within a two month period following the April 1 deadline. Scanned applications can be sent but the original application must also be sent before the April 1 deadline. Completed Applications should be sent to: Concordia International Concordia University 1455 de Maisonneuve West, Annex X Montreal, QC H3G 1M8 B- ACADEMIC MATTERS a. Semester Deadlines Concordia University has two main study semesters: semester: Semester: Early September late December Early January early May Students may apply for exchange for the fall, winter or full year (/) depending on the availability of spots. Please note that one spot is equivalent to one semester. b. Selection of Courses 1. Students are advised to be flexible in their course selection and course schedule. Course descriptions can be found in the Undergraduate or Graduate course calendar on the Concordia website. Course syllabi are generally not available before the student arrives to the campus. 2. Students will NOT be permitted to enroll in courses from those disciplines that are restricted ( 3. Students will be required to meet prerequisites for courses (if applicable) and must be prepared to submit verification of completion of prerequisites when requested by the Concordia International office. 4. Students should select six (6) courses (per semester) that they would like to follow at Concordia, taking into consideration the Restricted Course Listings and the semester(s) they are applying for. Please note that a particular class may be: full year (Sept. to May) indicated as /3 courses (6 credits) fall term only (Sept. to Dec). indicated as /2 courses (3 credits) winter term only(jan. to May) indicated as /4 courses (3 credits) Students must not choose a /3 course if they are coming for only one term. 5. When completing Section 4 of the Incoming Student Exchange Application, please include the course code, course description, and the session as presented in the course calendar. Course codes are comprised of four letters and three numbers (i.e. COMM 201). Course numbers are: 2XX 3XX 4XX Introductory and first year courses Second year courses (often require pre-requisites) Advanced courses (require pre-requisites), may be restricted to Honours and Graduate students Course codes that commence with a 6 (i.e. HSIT 602) are generally graduate level and are restricted to students with the appropriate academic background. 500 level courses are not available to exchange students. 2

3 Please advise students to: Select Courses for the appropriate semester or session Select courses for the appropriate level of study (Due to the differences in academic degree standards, some students enrolled in graduate programs at their home institutions may be advised to choose courses at the undergraduate level at Concordia University.) Ensure that they meet any course pre-requisites Selected courses must be approved by the Concordia department in which they are taught. Students are not guaranteed their selected courses at any time prior to registration. They must therefore be flexible in their choices. Fine Arts students who wish to take studio or production courses (e.g. FMAN) must be registered for the full year. c. Registration Exchange students should register online for courses as soon as (but not before) they have been officially accepted by Concordia International and have been issued their Concordia University Student Identification number (included in the official Concordia International Acceptance Letter). Students accepted into the Faculty of Arts and Science or the Faculty of Fine Arts are responsible for their own registration online. Students accepted into the Faculty of Engineering and Computer Science or the John Molson School of Business must contact their faculty advisor in order to register. International students must be registered full time during their exchange. In order to be considered fulltime, undergraduate students need to be enrolled for a: Maximum of 15 credits per semester (5 courses per term) OR Minimum of 12 credits per semester (4 courses per term) Graduate students need to be registered for a minimum of 8 credits to be considered full time. Students taking courses in the Faculty of Fine Arts should note that some courses and/or some programs require the payment of additional lab fee(s) not covered by the tuition waiver. Students taking any private study courses in Music must pay tuition and fees for these. JMSB students cannot register themselves online. They must consult with their JMSB ACCOMMODATION Students who wish to live in Student Residence at either the downtown campus (Grey Nuns Residence) or Loyola Campus (Hingston Hall or Jesuits Residence) may only apply for residence once they have officially been accepted as an exchange student at Concordia University. In order to apply for residence, students are required to have the following, both of which are assigned once the student has been accepted: Concordia University Student Identification Number Concordia University Netname and Password For more information on Concordia Student Residence, including application process, criteria, rates and selection criteria, please go to the Concordia University Residence Life website at Students should be made aware that student residence is extremely limited so they may have to live in offcampus housing. For more information on off-campus housing please visit the Off-Campus Housing website at For information on Student Visas and Health Insurance, please visit the following website: 3

4 Fact Sheet and Contact Information General Information Address Website Faculties/ Study Programs Concordia University 1455 de Maisonneuve Blvd. West Montreal, Quebec, Canada H3G 1M8 Concordia has four faculties and a School of Graduate Studies as well as numerous colleges, centres and institutes. We offer more than 250 programs of study at the undergraduate and graduate levels. More information can be found on the following website: Research Centres Concordia is home to 28 research centres and units and 66 research chairs. Language of Instruction English International Office Address Concordia International 1455 de Maisonneuve Blvd. West, Annex X Montreal, Quebec, Canada H3G 1M8 Phone ext Fax Website Contact People William Cheaib (Mr.) Director Andrew Lang (Mr.) Manager, Student Mobility Christine Archer (Ms.) International Liaison Officer Americas, Asia and Oceania Dorota Potapowicz (Ms.) International Liaison Officer Africa, Europe (except France) and the Middle East Pauliina Rouleau (Ms.) International Liaison Officer France Stefana Nita (Ms.) Department Assistant 1

5 Academic Exchange Programs Departments/ Academic Programs Course Calendar (Syllabus) Class Schedule Undergraduate Programs Graduate Programs Term Dates Term Term Early September until the end of December Early January until the end of April Academic Calendar Dates Application Deadline Required documents For a list of academic dates, university holidays and deadlines, please consult the academic calendar page of the daily events calendar. One deadline: April 1 st (for the following fall and winter terms) Concordia International will only accept complete academic exchange applications received from partner institutions. Applications received directly from the students will not be considered. You may find a copy of the application on our website: Language Proficiency Students will be required to present an acceptable score in one of the following tests: 1) Test of English as a Foreign Language (TOEFL) required score: 550 on paper based test, 213 on computer-based test, or 75 on the Internet-based test. Please note that Institutional TOEFL Tests are not accepted. 2) University of Michigan English Language Assessment Battery (MELAB) required score: 85 3) International English Language Testing System (IELTS) required score 6.5 Students whose first language is English or those who have studied full-time for at least three years in an educational institution where the sole language of instruction is English are exempted from submitting a proof of language proficiency. Restricted Programs Interdisciplinary Programs Some programs/ courses are restricted or closed for exchange students Incoming exchange students may attend courses in different departments conditional to the approval of the academic advisor of each department. 2

6 Faculty Collaboration Research Collaboration Visiting Professors Faculty Exchange International faculty members who are interested in conducting collaborative research projects at Concordia are invited to directly contact our researchers who are working in their field of interest. International faculty members who are interested in offering specialized lectures at Concordia and in exchanging with their counterparts on academic topics of their interest are invited to contact Concordia International to arrange the meeting or facilitate the communication. One-to-one faculty exchange for a full semester or academic year may be arranged. Concordia will consider each request on an individual basis. Support Services and Useful Information English language courses Housing Non-credit language courses are offered at Concordia s Centre for Continuing Education. Tuition and material fees apply to all regular and exchange students registered in these courses. Space in the University Residences is limited and not guaranteed. If you would like to live in university housing, please contact University residences after you have received your admissions letter. The Concordia Student Union (CSU) maintains an off-campus housing bank. In addition, the International Students Office (ISO) offers support service and practical tips on off-campus housing as well as access to classified ads and maps. Approximate Monthly Costs* Health Insurance - Accommodation: 400$ to 1000$ - Food: 300$ - Public transportation: 35$ to 70$ (*All estimates are in Canadian Dollars. Costs may vary) In general, International students attending Concordia University must purchase the Concordia health insurance plan. Some exceptions apply. Personal health insurance plans are not accepted Nearest Airport Montréal-Trudeau (Dorval) 3

7 Incoming Student Exchange Application Guidelines Concordia International 2080 Mackay Street, Annex X Phone: ext Fax: Application packages should be mailed to Concordia University by your home institution. Application packages sent directly by students will not be considered. 2. The following documents should be submitted: Complete Incoming Student Exchange application form. If your institution is not a bilateral partner of Concordia, you have to submit a CREPUQ application form. A letter of permission from your home institution confirming your participation in the exchange program Official transcript or record of grades to-date Diploma or Certificate and official transcripts of undergraduate studies (for graduate students) Two reference letters from faculty members at home institution Proof of English proficiency (If applicable see section 3 in the application form). Students are advised to take the English language proficiency test well in advance so that their results can be sent directly to their home institution and submitted on time with the application form. Curriculum Vitae / Resumé (2 pages maximum) Personal statement outlining reasons for applying to and interest in studying at Concordia University Photocopy of your passport photo-identification page or Birth Certificate All required documents should be originals or certified copies in English or in French. If the documents are not in English or in French, please include a certified translation. Please be advised that documents received by Concordia University become the property of the University. Official documents and/or transcripts will not be returned to the applicant. Make sure you keep a copy of all submitted documents. 3. Faculty of Fine Arts applicants must provide a Portfolio of Work in one of the following formats: audio tape (analog/digital), CD, DVD, slides in a plastic sleeve, video tape or webpage (html). Please note that albums, binders, books/booklets, drawings, paintings and photographs are NOT acceptable. Students applying to Film Studies and Art History do not require portfolios. 4. Course Selection: please select six (6) courses (per semester) that you would like to follow at Concordia, taking into consideration the Restricted Courses Listings. (students from abroad) To choose your courses, visit the Academic Program Calendar website ( Undergraduate) / (Graduate) and choose your program of studies. There you will find a detailed description of the courses and the accorded number of credits. Note that NOT all courses listed are offered during the academic year; please refer to the Class Schedule website for up-to-date course availability. Acceptance into the exchange program does not guarantee a space in the listed courses. 5. Deadline: All complete applications should be received by Concordia International by April 1 st, Partner institutions are advised to consider postage delay to have their students admission packages received on time. Design University Communications Services T

8 Concordia International 2080 Mackay Street, Annex X Phone: ext Fax: Incoming Student Exchange Application Form Academic Year Faculty: Level: (September to December) (January to April) & (September to April) Arts and Science Engineering and Computer Science Fine Arts John Molson School of Business Undergraduate Graduate (please provide proof of undergraduate degree) Section 1: Personal Information Last name: First Name: Photo Male Female Date of Birth: Day Month Year Place of Birth: Citizenship: Permanent Mailing Address (where you can be notified at anytime) (Number and Street) (Province/State) (City) (Postal/Zip Code) (Country) Telephone: Section 2: Home Institution Institution: Faculty/ Department: Student Exchange Representative: Name:

9 Section 3: Academic Information Academic Program at home university: Language of study: Candidates whose first language is not English and who have not studied in an English language institution for at least three years will be required to present an acceptable score on one of the following tests of English language proficiency. TOEFL (Test of English as a Foreign Language) computer based test and 75 on Internet based test) MELAB (Michigan English Language Assessment Battery) IELTS (International English Language Testing Service) (minimum required score is 550 on paper based test, 213 on (required score is 85 minimum) (required score is 6.5 minimum) Section 4: Proposed Course Selection at Concordia University Code Title Session I declare that I have read the above application, have a good comprehension of the requirements indicated, and that to the best of my knowledge the information supplied is correct and complete. I understand that I am applying to Concordia University to study as a non-degree student. I understand that I have to be registered for a minimum of 12 credits and a maximum of 15 credits per semester. I understand that Concordia University cannot guarantee that any or all courses required for my academic program will be offered during the period of my exchange program and that faculties and departments at the University have the right to refuse access to courses to exchange students. I consent to the disclosure by Concordia University of my personal and academic information to my home university. Student s Signature Date Day Month Year

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