June 16, 2016, for submission onto the June 21, 2016 Mayor and City Council Meeting Agenda

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1 TO: FROM: DATE: ITEM: Mayor City Council for the City of Sy Springs, Georgia John McDonough, City Manager June 16, 2016, for submission onto the June 21, 2016 Mayor City Council Meeting Agenda Consideration of an Amendment to Lease of Raw L with Easement for 182 Hilderbr Drive. City Manager s Recommendation: The City Manager recommends the Council accept this Amendment to Lease of Raw L with Easement (hereafter, the Amendment ). Background: In 2013, the City acquired real property located at 182 Hilderbr Drive (hereafter, the Property ). At the time of acquisition, the property was encumbered by a Lease of Raw L with Easement, dated August 7, 1986, as amended by that First Amendment to Lease of Raw L Easement, dated July 1, 1997 (hereafter, the Lease ). The Lease allowed for the erection maintenance of a cell tower related improvements on the Property, which are currently owned operated by Verizon Wireless (VAW) LLC (hereafter, Verizon ). All extension terms under the Lease have been exhausted, the Lease is set to expire on August 14, Discussion: Under the Lease, Verizon has the right, but not the obligation, to remove the cell tower related improvements within sixty (60) days after the expiration or termination of the Lease. If Verizon chooses not to exercise this right, the cell tower improvements will need to be removed at the City s expense. The attached Amendment extends the current Lease through December 31, In exchange, Verizon agrees to remove the cell tower related improvements at their expense no later than February 28, Alternatives: The City s failure to accept this Amendment will cause the Lease to terminate on August 14, 2016, the expense of removing the cell tower related improvements may become the responsibility of the City. Financial Impact: The City will continue receiving rental payments from Verizon through December 31, Additionally, the City will avoid the expense of removing the cell tower related improvements. Attachments: Exhibits Amendment Resolution

2 Lessee Site Name: Sy Springs Lessee Contract #:51 AMENDMENT TO LEASE OF RAW LAND WITH EASEMENT THIS AMENDMENT TO LEASE OF RAW LAND WITH EASEMENT (this "Amendment") is made entered into as of the day of, 20 (the Effective Date ) by between CITY OF SANDY SPRINGS, a body politic corporate ("Lessor"), VERIZON WIRELESS (VAW) LLC, a Delaware limited liability company, d/b/a Verizon Wireless ( Lessee"), W I T N E S S E T H: WHEREAS, Gary W. Eplan, predecessor in interest to Lessor, Gencom Incorporated, predecessor in interest to Lessee, entered into a Lease of Raw L with Easement dated August 7, 1986, as amended by First Amendment to Lease of Raw L with Easement Agreement Short Form of Lease Agreement dated July 1, 1997 (the Agreement ), whereby Lessor leased certain Premises, as more particularly described in the Agreement, which Premises are a portion of the property located at Hilderbr Drive NE, Sy Springs, Georgia (the Property ); WHEREAS, the Agreement is set to expire on August 14, 2016 (the Expiration Date ); WHEREAS, the parties warrant that they have full authority to enter into this Amendment; WHEREAS, Lessor Lessee desire to amend the Agreement as set forth below. NOW THEREFORE, for in consideration of the mutual covenants contained herein, Ten Dollars ($10.00) in h paid other good valuable consideration, the receipt, adequacy sufficiency of which are hereby acknowledged by Lessor Lessee, Lessor Lessee hereby covenant agree as follows: 1. The term of the Agreement is extended will terminate on December 31, In exchange for the December 31, 2016 termination date, Lessee agrees to remove its improvements currently located on the Premises by February 28, 2017 at no cost to the City. Specifically, Lessee agrees to remove its buildings cell phone tower leaving only the foundations thereof otherwise restore the Premises to its original condition, reasonable wear tear casualty damage excepted. Lessee further agrees that it shall comply with all federal, state, local laws, rules regulations in removing the building cell phone tower. 3. Lessor agrees to permit Lessee reasonable access to the Premises to allow Lessor to remove its improvements as agreed herein from December 31, 2016 until February 28, 2017; provided that Lessee shall maintain all insurance requirements as set forth in the Lease through the date of the completion of the work on the site.

3 4. Lessee shall defend, indemnify, hold harmless the City, its officers, officials, employees volunteers from against any all claims, suits, actions, or liabilities for injury or death of any person, or for loss or damage to property, which arises out of Lessee s use of Premises, or from the conduct of Lessee s business, or from any activity, work or thing done, permitted, or suffered by Lessee in or about the Premises, except only such injury or damage as shall have been occasioned by the negligence of the City. 5. Lessee further agrees to cease all transmission from its cell phone tower located on the Premises by December 31, As the Agreement terminates on December 31, 2016, Lessee shall have no obligation to pay rent for the months of January February Except as modified by this Amendment, the Agreement shall remain unmodified in full force effect Lessee shall be bound by all of the original terms conditions of the Agreement. 8. This Amendment shall be construed interpreted under pursuant to the laws of the State of Georgia. 9. This Amendment shall be binding upon inure to the benefit of Lessor, Lessee their respective legal representatives, transferees, successors assigns. [signatures commence on following page]

4 IN WITNESS WHEREOF, Lessor Lessee have caused this Amendment to be executed under seal delivered as of the date first set forth above. "LESSOR" CITY OF SANDY SPRINGS By: (seal) Print Name: John McDonough Its: City Manager "LESSEE" VERIZON WIRELESS (VAW) LLC, a Delaware limited liability company, d/b/a Verizon Wireless By: Jim Blake Director Field Network Engineering v1

5 RESOLUTION NO XX STATE OF GEORGIA COUNTY FULTON A RESOLUTION TO ACCEPT THE AMENDMENT TO LEASE OF RAW LAND AND EASEMENT AT 182 HILDERBRAND DRIVE. WHEREAS, the City owns real property located at 182 Hilderbr Drive (hereafter, the Property ); WHEREAS, Verizon Wireless (VAW) LLC (hereafter, Verizon ) has a lease with the City for the erection, operation, maintenance of a cell tower related improvements on the Property (hereafter, the Lease ); WHEREAS, the City Verizon wish to amend the terms of the Lease to allow for the extension of the Lease through December 31, 2016, assign responsibility to Verizon for the removal of all improvements upon termination of the Lease (hereafter, the Amendment )(attached hereto incorporated herein by reference). NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL FOR THE CITY OF SANDY SPRINGS, GEORGIA: The Mayor City Council authorize the City Manager to accept the Amendment to the Lease of Raw L Easement at 182 Hammond Drive, as more particularly described herein. The City Manager is hereby authorized to execute any documents in the furtherance of this Resolution, subject to approval by Legal Finance. RESOLVED this the 21 st day of June, Approved: Attest: Russell K. Paul, Mayor Michael D. Casey, City Clerk (Seal) Page 1 of 1

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