Computer Guidance How To Presentation PC Setup: Step 5 Job Description Master Overview ecms v.4.0

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1 superior financial and project management solutions for architecture, engineering, and construction companies Computer Guidance How To Presentation PC Setup: Step 5 Job Description Master Overview ecms v.4.0 Application Support Department April Computer Guidance Corporation part of the Explorer Software Group of companies

2 2 The information contained in the following Computer Guidance Corporation How To presentation is confidential and proprietary to Computer Guidance Corporation and is disclosed under the terms and conditions of the Non Disclosure Agreement between Computer Guidance Corporation and its customers Computer Guidance Corporation part of the Explorer Software Group of companies. Confidential and Proprietary. All Rights Reserved.

3 Overview 3 Prior to using the PC application, application must be configured in this order: Step 1: PC Default Settings Step 2: Function Type Code Maintenance Step 3: Job Description Names Maintenance Step 4: Change Order Type Maintenance Step 5: Job Cost Description Overview Step 6: Project Directory Knowledge Record Step 5: Job Cost Description Overview

4 Menu: PC > Job Setup > Job Cost Setup Note: This takes you to the same screen as Menu: Job Cost > Maintenance > Job Cost Setup 4 Company Number/Division Number : The Company and Division Numbers default to those you used during login. To change these values, click the Division Number prompt and select from the list. Job/Sub Job Number Enter the Job/Sub Job you want to add, update, or delete. Enter values in these fields, or click the Sub Job prompt to select from a list. Select Job Description

5 5 General1 screen identifies the job name, job location, customer number, type of job etc. TIP: To move to the next screen, select the General2 tab at the top. In most PC screens if you select OK, you are returned to an available records screen.

6 General2 screen identifies job start date, forecast type, contract type, responsibility codes, etc. 6 Start Date: Enter the date the job started or is scheduled to start. This date is printed at the top of all Job Cost reports and the Certified Payroll Report. Forecast Type: Forecasting can be done at the Job, Cost Type or Cost Distribution level. Dollar forecasts can be done at any level, however Quantity forecasts can be done at the Cost Distribution level only. Contract Type: The Contract Type code and the Earnings Method Code (found in the Job Cost Default Values) work together to determine the amount of revenue earned. Responsibility Codes: See Knowledge Record PC Setup: Step 3 -Job Description Names Maintenance Knowledge Record.

7 General Billing screen identifies billing type, income distribution, contract number, etc. 7 Billing Type: For jobs whose Time and Material property is set to Yes (General Tab 1), the code selected in this field determines the information required to prompt the system to automatically supply the Time & Material Detail Billing file costs charged to the job. Income Distribution/Type: All alpha, all numeric or both alpha/numeric as defined in Company Defaults. Enter the Job Cost income distribution to be used by the invoicing programs for crediting income to Job Cost. This record is added to the job cost master if it does not exist. Contract Number: Enter the contract number for this Job. This must be entered for jobs with a Billing Type equal to T & M - Schedule.

8 Lien Waver for Suppliers 8 Lien Waivers for Suppliers: Selecting this option makes it possible for Lien Waivers, associated with this Job, to be printed during the Accounts Payable Print Supplier Lien Waiver process. Lien waivers for this Job will be printed during this process only when this option has also been selected in the A/P Vendor Master.

9 9 PC screen identifies the default days, auto assignment of numbers, markup, etc. Default Days: used with Submittals, RFPs and RFIs as default follow up time. Protect COR Detail Lines: These lines will be write-protected. Vendor Master for PO s: system will use Vendor Master instead of the Project Directory for purchase orders. Auto Assigned Numbers: system generated and you cannot manually over-ride. Markup: Change Management occurs when revisions to the Owner or Subcontract agreements dictate. These changes usually have time and value impacts and are marked up on the value side for profits or recovery of certain fees. Markups in turn are applied to the established values or costs and submitted as request for change.

10 Summary 10 A record in the Job Description file is required before any activity can be entered for a Job/Sub Job. A sub job can be used to segment a project, contract or divide phases, types of charges or contracts; for instance, the time and material phase of a contract job, one building in a multi building project, one lot in a residential subdivision, and so on. Each combination of Job and Sub Job numbers are treated as a unique job by ecms. All the PC menu options interact with the data in the Job Description file. PC tab permits job/sub job customization of default response days for submittals, request for proposals and requests for information. Markup will be addressed in a separate knowledge record. Please proceed to Step 6: Project Directory For additional assistance, please submit an On Line Incident from your Computer Guidance webpage Thank You!

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