SAP ERP Functional Enhancements

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1 Functional Enhancements Release Available my 2004 Solution Area Procurement and Logistics Execution Module(s) Delta Functionality Functionality Description Business Benefits MM Order processing with radio frequency identification Order processing with radio frequency identification (RFID) provides comprehensive and integrated portfolio of autoidentification-enabled applications and infrastructure functions: - Receiving and processing RFID/autoidentification data streams from readers - Writing data to RFID tags - Enabling RFID data processing in shipping, receiving, and packing - Handling RFID automatically RFID-enabled outbound processing provides a generic outbound processing solution to industries. The automatic identification development enhances the efficiency and quality of outbound processing operations by enabling the following: Order processing with radio frequency identification (RFID) provides the following benefits: - It automates the identification and tracking of physical objects (pallets, goods, and so on). - It improves transparency through real-time connection between the real world and business applications to optimize all kind of activities (supply chain, maintenance, and so on). my 2004 End-User Service Delivery - Automated hands-free goods issue/loading confirmation - Verification of physical goods issued against the fulfillment requirements stipulated by the back-end software in the form of a delivery document, presenting a real-time quality control function at source for correct issuing of goods ordered - Nearly instantaneous communication of pallet and case-level electronic product code (EPC) information to business partners and enterprise backend software upon goods issue, which means that the roles impacted by this development extend well beyond the warehouse worker and manager: they apply to sales executives, as well as business partners In conjunction with the Event Management application, RFIDenabled outbound processing allows visibility at delivery and handling unit levels inside the company and also between business partners. MM Purchasing agent role The purchasing agent role accomplishes the following: - It provides overview of the actual workload. - It provides decision support. - It executes corresponding functions such as source determination, purchase requisition The purchasing agent role provides these benefits: - It improves efficiency and effectiveness of purchasers through the personalization of information, as well as a single point of entry. - It

2 6.0 Procurement and Logistics Execution conversion, and creation of requests for quotation (RFQs). - It offers access to reporting functions. SRM Service procurement Service procurement accomplishes the following: - Request for external staff A manager can send a request to the supplier before actually ordering the service or external staff, and can request further information for example, on availability, skills information, or curriculum vitae. The request can be based on existing contracts. - Order management This includes the standard purchase order management functionality offered by the Supplier Relationship Management application, including purchase order processing and purchase order responses by the supplier, as well as monitoring - Confirmation and service entry Once the services have been performed, the supplier records times worked and additional costs. These must be approved by the requesting manager. - Invoice handling An invoice can be sent in electronically by the supplier and must then be approved by the requesting manager. enhances visibility of daily issues and figures. - It increases speed in routine work. - It increases demand visibility and order responsiveness. This functionality automates the procure-topay business scenario for temporary labor and consulting services by accomplishing the following: - It provides easy-to-use self-service for managing the procurement of external resources. - It offers seamless integration of suppliers into the service procurement process. - It enhances shift operation. 6.0 Procurement and Logistics Execution SRM Invoice Management This situation supports line managers or project managers in finding temporary staff as required. Although situations such as this were in the past routed through the procurement department with various iteration loops, procurement was in most cases not involved in line or project activities. This situation empowers the employees who have the knowledge about what to order or from where to source it, by providing professional sourcing functionality together with workflow enablement to line or project managers. The Invoice Management The invoice management application provides a single point of functionality provides access for all invoices. Invoices can be preprocessing of incoming entered manually, through Extensible invoices on top of existing Markup Language (XML), or through invoice verification. If there electronic data interchange (EDI). are no exceptions, the There is also an option to receive invoices are automatically scanned invoices based on optical posted. In the case of character recognition (OCR). If an error exceptions, various occurs when the invoice is posted, they workflow and monitoring can be viewed by various exception activities, including types and statuses with the invoice notification of vendors

3 monitor software. The clarification of incorrect invoices is based on Interactive Forms by Adobe and , which the software monitors. about exceptions, are triggered and tracked. Predefined exceptions are as follows: - Missing or incorrect internal or external information The invoicing party or internal user can change or add missing or wrong information in an Adobe interactive form. Changes are transferred into the invoice document. - Duplicate invoice Tthe invoicing party or internal user is asked to check whether an invoice really is a duplicate. If the answer is yes, the invoice is deleted automatically. If the answer is no, the invoice can be posted automatically (if answer was sent by internal user) or the status is updated to "in clarification (if the answer was sent from invoicing party). - Price, quantity, or tax differences The recipient can accept or reject differences within the Interactive Forms by Adobe application. If the acceptance by an recipient is sufficient, the invoice can automatically be posted or deleted; otherwise, the answer is recorded in the protocol. - Missing goods receipt The invoice arrives before the goods receipt is posted. You can clarify with the goods receipient whether the goods already arrived at the loading ramp or ask the supplier directly why the goods have not arrived yet. - Wrong reference The e- mail recipient can correct a purchase order in the Interactive Forms by Adobe application. The new purchase order is transferred into the invoice and then posted. - Invoice in approval All invoices that are awaiting approval for more than a

4 6.0 Procurement and Logistics Execution MM Design collaboration with suppliers, based on cfolders Exchanging product documentation with suppliers and partners is supported by the collaboration on product structure data (such as bills of material or product variant structures) and product-related documents (such as technical drawings and computeraided design models). certain number of days are displayed. - Other error This refers to other error messages. This functionality improves productivity and collaboration with partners and suppliers during the product design phase. 6.0 End-User Service Delivery See also the description "Development collaboration with partners and suppliers (cfolders)." MM role: buyer This role supports buyers in their dayto-day purchases (operational procurement) as it provides for both materials and services procurement. The main target group is operational buyers who are involved mostly in ordering activities (operational procurement), as well as reporting. Targeted purchasers may operate in several industries (cross-industry role) and buy direct materials and maintenance, repair, and operations (MROs), as well as services: - In work overview, you obtain an overview of your daily work. The purchasing work list is the point of entry for the processing of current workflow tasks, such as the release of purchase requisitions and purchase orders or the processing of faulty vendor confirmations. You can obtain information about forwarded workflow tasks and obtain an overview of the tasks you have completed. The purchasing group analysis provides an overview of the workloads of the individual buyers and buyer groups within your enterprise. For this purpose, the software accesses enterprise-wide consolidated data of the former Business Information Warehouse component (now included in NetWeaver Business Intelligence). The purchasing group analysis gives you the option of defining and saving your own views of the data. - In transaction processing, you obtain an overview of your purchasing documents (such as purchase orders and purchase requisitions). With the aid of queries, you can assemble your transactions to be processed in any number of work lists. You therefore This functionality accomplishes the following: - It enables you to react to questions and problems immediately. - It provides quick access to personalized work lists. - It helps you achieve analytical insight.

5 6.0 End-User Service Delivery role: invoicing clerk have the opportunity to structure and perform your daily work in accordance with your own needs. The integration of the document storage application Collaborative Folders (cfolders) allows you to display the attachments to your purchase transactions directly in the portal. - In vendor information, you obtain an overview of your vendors. You can display the contact data and partner roles of your vendors. You can use a source-of-supply overview to obtain an overview of the assortment of products offered by your vendors. The vendor analysis informs you of the goods supplied and services performed by your vendors. In the process, the system accesses enterprise-wide consolidated data stored in the former Business Information Warehouse component. The vendor analysis gives you the option of defining and saving your own views of the data. - With information on material, you obtain an overview of your materials. You can display master data for, and stocks information about, your materials, or you can obtain information on the possible sources of supply of these materials. The material analysis informs you about the materials that you procured. In the process, the software accesses enterprise-wide consolidated data stored in the former Business Information Warehouse component. The materials analysis gives you the option of defining and saving your own views of the data. - With service procurement, you can perform all tasks and access all documents involved in the procurement of external services. You can start the sourcing application, or you can process documents of all types. Alternatively, you can open the work lists for different documents, which are based on prespecified selection criteria. If you know the document number, you can also open documents directly. This role provides access to the invoice management function. The main target group of this role is invoicing clerks, who are responsible for the incoming invoices in the logistics department. The invoice management function allows the processing of incoming electronic invoices (with and without purchase order reference) on an exception basis. The invoicing clerk role contains one work center for This functionality accomplishes the following: - It streamlines invoice verification by delivering a high degree of process automation. - It improves efficiency and effectiveness through the personalization of the information.

6 6.0 End-User Service Delivery role: supplier processing invoices and monitoring the complete exception handling process. It can be enhanced with additional work centers, especially in companies in which single individuals often have various different jobs. In work overview, the invoicing clerk can start all tasks and get access to all documents involved in the invoice management process. He or she can search for related invoices and invoice exceptions. Alternatively, the clerk can create a document or start the related service without any previous selections. The work center provides preprocessing of incoming invoices on top of existing invoice verification. If there are no exceptions, the invoices are automatically posted. In the case of exceptions, various workflow and monitoring activities are triggered and tracked, including notification of vendors about exceptions. A work list enables the invoicing clerk to monitor the incoming invoices quickly and also shows all invoice exceptions. In the case of exceptions, various workflow and other activities are offered, including informing suppliers and noninvoice specialist users. With regard to analytics, appropriate reports and queries on every work center support relevant user scenarios with respective business intelligence queries, such as excessive invoice documents or invoice document overview. This role provides suppliers with a single point of access to data and the following benefits: - It transactions in the Supplier Self- improves productivity and Service component, therefore collaboration with integrating self-service capabilities as suppliers. - It speeds up part of the end-to-end procurement the procurement process. - process. Extending the capabilities of It reduces costs. - It to business partners, expands value proposition specifically to a company s supplier by linking any kind of base, is one of the next logical steps in suppliers through the evolution of the appropriate and cost application. The introduction of effective channels. accessibility to information and transactions for suppliers brings selfservice functionalities to, which allow companies to further streamline their processes and information exchange and, therefore, to further capitalize on their investments. Work centers support various activities associated with orders, purchase order responses, and invoices, as well as

7 my 2004 Financials FI, CO, AM, FSCM Management of internal controls reporting activities. The main target group is small suppliers without their own enterprise resource planning (ERP) software. Usually these are small to middle-sized businesses in which individual employees take on a variety of tasks. The employee working with the supplier role accesses data in the customer s system and uses this data to start both internal ands collaborative processes. - In work overview, you can start all tasks and get access to all documents involved in the collaboration process with your customer. You can see a status-related overview of all documents, as well as incoming alerts that need your immediate attention. - You can search for information on requests, purchase order responses, or invoices. The document overview provides quick access to documents, such as requests for quotation, purchase orders, shipping notifications, confirmations, goods receipt confirmations, and invoices. - You can create shipping notifications, confirmations, or invoices. - With administration, you can administer your company s access to the portal by requesting user access rights, and administer your own or your company s master data in the portal. - With regard to analytics, appropriate reports and queries on every work center support relevant user scenarios with respective business intelligence queries, such as sales value reporting or evaluations. Management of internal controls accomplishes the following: - It supports documentation, assessment, and testing of internal controls needed to fulfill the requirements of Sections 302 and 404 of the Sarbanes-Oxley Act of 2002 (SOX), as well as the Committee of Sponsoring Organizations of the Treadway Commission (COSO I) framework and other internal control initiatives. - It provides scheduling functionality and workflow-supported issueremediation functionalities. - It includes predefined and easily customized management reports, ranging from a high-level overview of the status of internal control to detailed analyses. Management of internal controls produces the following benefits: - Lower risk of failing to comply with financial compliance regulation - Reduced internal communication and administration expenses related to compliance documentation - Improved management reporting that highlights issues before legal and regulatory reporting deadlines, to reduce the risk of noncompliance SOX makes management responsible for the effectiveness of disclosure controls and procedures for financial reporting, operations, and compliance

8 my 2004 Financials FI, CO, AM, FSCM (Section 302) and requires managers to document internal controls, assess their effectiveness, and prepare a report on the state of internal controls in their organization (Section 404). SOX is applicable not only to United States based companies and their foreign subsidiaries but also to foreign companies that are registered with the U.S. Securities and Exchange Commission. Management of internal controls centralizes the documentation of internal controls and assessments of control design, efficiency, effectiveness, and management reporting to support companies in their SOX and other internal control initiatives. The scheduling functionality and workflow-supported issue remediation ensure on-time disclosures and reduce internal communication and administration expenses related to compliance. Predefined and customizable management reports provide managers, as well as internal and external auditors, with an overview of the state of internal control. Audit information support This function offers new roles that support two different business audit approaches: - An account-oriented approach that provides a balance sheet, an income statement, and segment reporting, as well as internal activity allocation and a consolidated financial statement - A process-oriented approach that supports two different processes: order to cash and purchase to order The audit information function provides methodical approaches for business and system auditing, comprising a structured collection of preconfigured evaluation programs. The audit information function is the external or internal auditor s toolbox within an environment, providing online controls and data export functionality to specialized auditing software. This function has been enhanced to offer a more complete suite of preconfigured business audit functionality. The enhanced scope of this function includes further components within financial applications, such as asset accounting, cost accounting, cash journal, consolidation, real estate, and treasury, and within operation applications, such as procurement. This functionality lowers risk of internal audit failures, improves ability to satisfy requirements of internal audit commitees, improves quality of internal and external auditing, and improves efficiency of internal and external audits.

9 6.0 Financials 6.0 Financials FI, CO, AM, FSCM FI, CO, AM, FSCM Management of internal controls: customerdefined fields Management of internal controls: import of thirdparty tests Customers can create their own This function provides the attributes for control-related master following benefits: - It data such as organizational units, improves managerial controls, and processes. In addition, insight into internal controls fields can be added to assessments, analysis and reporting. test logs, issues, and remediation - It improves effectiveness plans. These fields can be made of processes in compliance available in reporting and can help with the Sarbanes-Oxley companies deliver on company-specific Act. requests by auditors. - It reduces risk of failure to comply with the Sarbanes- Oxley Act. This function accomplishes the This function provides the following: - It supports the direct import following benefits: - Lower of third-party test results of control cost of compliance through effectiveness (from separately licensed the automation of testing testing tools) to support the testing procedures required by the Sarbanes-Oxley Act. - Real-time identification of - It enables authorized users to internal control violations or document the results of their controleffectiveness tests, in accordance with - Improved effectiveness of fraudulent transactions a predefined testing procedure. processes in compliance - It provides master data structures that with the Sarbanes-Oxley facilitate data mapping with dedicated Act control testing environments. 6.0 Financials 6.0 Financials FI, CO, AM, FSCM FI, CO, AM, FSCM Management of internal controls: upload of master data Management of internal controls: mass assignment of testers New functionality in supports the import of third-party tests of control effectiveness results directly into management of internal controls to support the testing required by the Sarbanes-Oxley Act. To implement this functionality, the customer must be using a separately licensed testing tool (Virsa, Approva, SecurInfo) in which the customer's side of the interface has been developed for pushing the test results into management of internal controls. This function supports upload of process- and control-related documentation which is required for compliance with the Sarbanes-Oxley Act, Section 404 from other applications, such as Microsoft Excel, with a standardized Extensible Markup Language (XML) interface. This function supports mass assignment of testers to controls (test objects) within a cycle or business unit. This function provides the following benefits: - Lower cost of compliance through the automated process documentations - Real-time identification of internal control violations or fraudulent transactions - Improved effectiveness of processes in compliance with the Sarbanes-Oxley Act This function provides the following benefits: - Improved automation of activities that ensure compliance with the Sarbanes-Oxley Act - Elimination of manual assignment processes - Improved ability to monitor key controls

10 6.0 Financials FI, CO, AM, FSCM Management of internal This functionality accomplishes the controls: audit information following: - It enables authorized function interface testers to document the results of their control effectiveness tests in the management of internal controls. - It allows testers to drill down to the individual document level in the audit information function, if necessary, to track down results. The audit information function is a listing of reports that can be accessed through a hierarchically structured menu of reports. Auditing is made easier because data ranges for analysis can be limited and there is no need to learn transaction codes and navigation. This function provides the following benefits: - Improved automation of activities that ensure compliance with the Sarbanes-Oxley Act - Elimination of manual assignment processes - Improved ability to monitor key controls In accordance with the predefined testing procedure, the tester uses a link in management of internal controls to open the audit information function in a Web-based transaction. The tester is taken to a report that has been assigned to test a particular control (in a particular system for example, a logistics control would bring the tester automatically into an audit information function in the business unit s logistics software). Using selection criteria as provided in the testing procedure, the tester executes the report. The audit information report is displayed. The user can drill down to the individual document level if necessary to track down results. 6.0 Analytics FI, CO, AM, FSCM Cost center planning and budgeting: express planning The tester enters the results of the report in management of internal controls. If problems were identified, the tester initiates any necessary remediation activities to fix problems with the control. The express planning self-service composite application combines various services into one convenient and easy-to-use planning application for occasional users such as line managers: - It supports the technical preparation of planning, communication, execution of planning, and review and release of planning details. - It includes planning guidelines for reference. - It provides status overview for planners and planning supervisors. - It integrates planning software such the following benefits: - It lowers the cost of planning and budgeting. - It improves accuracy of plans. - It better enables you to monitor changes and approvals to plans. - It enhances business performance through more effective planning and performance management.

11 as the former Business Information Warehouse ( BW) component (now part of NetWeaver); the former Business Planning and Simulation Service Select; and Central Component ( ECC) based cost center planning. This functionality helps with planning for the entire organization. It improves the productivity of the entire organization during planning cycles and produce a better audit trail of all associated documentation, , and unstructured information. Express planning bundles all this into a single application and presents it in a structured way to the user. A status manager tells you at any time what you have done already and what still has to be done. Altogether, this makes planning much easier for the user. 6.0 Analytics 6.0 Analytics FI, CO, AM, FSCM FI, CO, AM, FSCM Cost center planning and budgeting: planning coordination and monitoring Product design cost estimate Express planning is a new collaborative planning function that accelerates planning and is available with road map user interfaces, making it easy to use, even for occasional users. The standard end users for express planning are occasional users: for example, line managers. Express pplanning is not a new planning technology but a new composite function framework. As a composite function, express planning combines various services (such as planning and reporting services, master data maintenance services, and internal service requests) into a single application framework. As a selfservice function, express planning guides users through a series of business process steps to allow them to accomplish tasks related to planning without additional training. This functionality accomplishes the following: - It supports planning the following benefits: - It process organization through lowers the cost of planning collaboration rooms. and budgeting. - It provides monitor with status - It improves accuracy of information on the progress of planning plans. tasks. - It better enables you to - It offers links to jump directly into a monitor changes and single planning task of a single approvals to plans. planning user for example, for - It enhances business inserting comments or approving performance through more certain parts of the planning. effective planning and performance management. This functionality accomplishes the following: - It imports bills of materials the following benefits: - It

12 my 2004 Financials FI, CO, AM, FSCM General ledger: data structure standardization and routing from R/3 and any enables manufacturing other logistics software. organizations to make - It imports existing cost estimates from accurate price predictions R/3 software. before production. - It enables you to develop target costs - It allows more accurate and accurately estimate product measurement of product profitability. profitability. - It performs simulations and model - It improves ability to outcomes of your production plans. forecast product profitability. - It enables engineering staff to evaluate cost implications of design decisions. - It improves ability of production staff to evaluate change requests. This functionality accomplishes the following: - It provides single data structure across various ledgers. - It offers a simplified approach to extend the general ledger functionality as needed. - It lowers the cost of expanding general ledger and training accounting staff. - It smoothes the transition path from the existing general ledger. contains a new crossindustry and cross-country general ledger, which, because of its architecture, provides considerable advantages with regard to transparency and compliance, the option of with industryspecific and customer-specific terms, fast close, reduction of total cost of ownership (TCO) on implementation, and extended options for reflecting parallel accounting standards. The new general ledger functionality exists parallel to the classic general ledger that is the current functionality in R/3 and R/3 Enterprise. Upgrade customers can continue to use the classic functions for the time being. plans to provide a migration from the classic to the new general ledger at the start of unrestricted shipment. In the standard offering, the new general ledger has a data structure that is equally suitable for financial statement reporting, for management reporting, and as a source for analytical applications. This means that customers no longer have to implement additional components with partially redundant ledgers (profit center ledger, cost of sales ledger, special purpose ledger, consolidation staging ledger, the following benefits: - It simplifies data management. - It enables more flexible consolidated reporting and analysis. - It eliminates need for manual postings to various ledgers.

13 my 2004 my 2004 my 2004 my 2004 my 2004 Financials Financials Financials Financials Financials FI, CO, AM, FSCM FI, CO, AM, FSCM FI, CO, AM, FSCM FI, CO, AM, FSCM FI, CO, AM, FSCM General ledger: extensions General ledger: document online split General ledger: real-time integration from controlling General ledger: parallel accounting Fast close support industry-specific ledger) in addition to the general ledger, as was the case in R/3 and R/3 Enterprise. This functionality accomplishes the following: - It allows organizations to add dimensions to general ledger as business evolves. - It offers an extensible general ledger in which standard data structure is used. - It maintains existing functionality from current general ledger. This funcitonality accomplishes the following: - It simplifies the generation of financial statements and reports on segments or dimensions that are unique to an industry. - It eliminates the need for businesses to create new or special ledgers for each view of the company by allowing documents to be automatically balanced online for any desired view of the company. This functionality automatically reflects any postings from management accounting (for example, cost center allocations) in the general ledger at the appropriate level of detail. This functionality accomplishes the following: - It provides additional functionality for parallel ledgers to reduce costs. - It enables organizations to use identical interfaces and functions to process all ledgers in the general ledger, as well as to update ledgers individually or simultaneously. This functionality accomplishes the following: - It provides a simplified overview of the entire closing process through a closing cockpit for period-end closing of individual financial statements. - It offers an intuitive user interface for scheduling and beginning the closing process. - It enables reconciliation of open items and intercompany balances in general ledger accounts. - It supports loading of intercompany data from non- software through a the following benefits: - It quickly modifies general ledger to fit business needs. - It reduces requirements for technical migration or training. - It eliminates the need to maintain separate ledgers. the following benefits: - It supports transparency and fast closes. - It simplifies the ability to report by industry-specific requirements. - It enables greater internal control when generating industry-specific financial statements. the following benefits: - It eliminates need for a separate reconciliation ledger. - It eliminates reconciliation processes between financial and managerial accounting. - It increases the opportunity to close monthend books faster. the following benefits: - It reduces manual postings to individual ledgers. - It enables greater efficiency of accounting staff. - Its document numbering improves internal control for managing parallel ledgers. the following benefits: - Reduced errors through transparency and support for compliance through a concise overview of the closing status and remaining tasks - Significantly reduced time to reconcile intercompany activities - Improved employee productivity and reduced costs

14 6.0 Financials 6.0 Financials 6.0 Financials FI, CO, AM, FSCM FI, CO, AM, FSCM FI, CO, AM, FSCM General ledger: document online split simulation General ledger: periodend closing tax accounting General ledger: periodend closing new interface. There is an increasing worldwide demand by companies management, as well as external institutions, such as regulators and stock exchanges, to reduce time spent on closing the books. software supports the fast and efficient creation of accurate and transparent financial statements by means of application integration, process automation, comprehensive reconciliation, and collaboration functionality. This functionality accomplishes the following: - It offers functionality to the following benefits: - simulate the result of an online split, Increased transparency of which can be previewed and analyzed postings in the new general before a document is posted. ledger - It allows posted documents to be - Improved usability analyzed with regard to the - Necessity for less configuration that led to the resulting additional customizing to split. support standard - It offers standard customizing content processes such as down for processing special indicator payments and so on transactions, such as down payments and down payment clearings. A program (data retention tool [DART]) creates data files to support the periodic transfer of value-added tax related data to tax authorities. These files are then sent to the tax authorities. Note: this functionality has also been made available in R/3 and the 2004 version of. The reporting tools available in the audit information function now also support the new general ledger. the following benefits: - Compliance with U.S. tax law (IRS Revenue Procedure 98-25) - Increased reporting and auditing capability This functionality improves business and tax audit capability. 6.0 Financials 6.0 Financials FI, CO, AM, FSCM FI, CO, AM, FSCM General ledger: depreciation of fixed assets General ledger: migration from classic to new general ledger Note: this functionality is also available in the 2004 version of with support package 10. This functionality offers a completely automated depreciation of fixed assets, the following benefits: - even for customers from countries with Greater flexibility and special requirements in this area, such easier compliance, as Japan and Russia. especially for customers in Japan and Russia - Improved compliance with International Accounting Standards (IAS) This functionality supports R/3 and R/3 Enterprise customers in their migration efforts, providing standardized migration paths and programs. This functionality reduces migration effort and costs. Note: this functionality is also available in the 2004 version of with support package 10. If a customer

15 6.0 Financials 6.0 Financials 6.0 Financials 6.0 Financials 6.0 Financials 6.0 Financials my 2004 Financials FI, CO, AM, FSCM FI, CO, AM, FSCM FI, CO, AM, FSCM FI, CO, AM, FSCM FI, CO, AM, FSCM FI, CO, AM, FSCM FI, CO, AM, FSCM General ledger: default derivation of profit center General ledger: enhanced reporting General ledger: statistical key figures General ledger: archiving of documents General ledger: euro conversion General ledger: enhanced interfaces and integration to new general ledger Credit management: credit limit management and control wants to apply as a pilot, he has to create an open source software ticket according to note and will be provided with further information concerning the next steps). This functionality supports derivation of the default profit center. This functionality offers the following: - Enhanced standard line-item reporting for the fields segment and profit center - Reconciliation report for totals and documents Note: this functionality is also available in the 2004 version of with support package 10. This functionality allows allocation within general ledger through the use of statistical key figures as a basis. This function allows archiving of documents and totals created in the new general ledger. Note: this functionality is also available in the 2004 version of with support package 10. This functionality reduces the need for additional customizing effort. This functionality reduces the need for additional efforts in generating specific reports on standard content. greater flexiblity for allocations within general ledger. This functionality results in better performance of the software and lower maintenance costs. This functionality creates zero balance This functionality improves on document level when changing over audit capability. to euro currency. This functionality offers enhanced interfaces and integration concerning the applications public sector, financial accounting contract accounting, human capital management, travel management, and material ledger (transfer prices). the following benefits: - Improved ability to support public sector accounting requirements - Improved integration with human resources, travel and expense, and contract accounting solutions This functionality accomplishes the Credit Management following: - It provides a portal for credit helps companies manage managers to view, analyze, and their customers credit change current credit limits for lines. Companies can customers. analyze credit information - It enables access and visibility to by using both external and customer credit scores according to internal information to external or internally created adapt the customer scoring standards. to fit the reality. Credit - It displays intuitive view of customer Management makes use of credit risk levels and order limits. the latest components of - It triggers a notification process if an the NetWeaver exception is needed. technology platform, including NetWeaver Master Data Management, NetWeaver Portal, and NetWeaver Exchange Infrastructure. Effective credit management can reduce

16 my 2004 Financials FI, CO, AM, FSCM Credit management: Requesting external credit information credit information support is completely integrated in Credit Management and enables companies to request information electronically using appropriate Extensible Markup Language (XML) interfaces. Because credit departments often use several external credit information providers, Credit Management can save the information provided by such an interface separately according to the data provider. arrears and prevent potential nonpayment after delivery has occurred. Credit Management meets all the prerequisites for a company-wide credit policy, including automated, real-time decisions and access to both internal and external credit information by all employees. By bringing customer data from various sources together, Credit Management enables centralized customer credit checks and helps companies avoid the risk that customers would use different distribution channels to extend their credit limits. Credit Management can be used by companies in all industries. the following benefits: - Ability to utilize external and internal credit ratings in a single portal - Ability of companies to generate credit standards by using external data - Ability to develop an industry-specific credit rating system my 2004 my 2004 Financials Financials FI, CO, AM, FSCM FI, CO, AM, FSCM Credit management: credit rules automation Credit management: credit decision support This functionality supports credit managers in determining and managing the external and internal credit information on customers information used primarily to set up input parameters for the credit rules engine in, which can make credit decisions or automatically calculate credit limits. This functionality accomplishes the following: - It allows organizations to apply or change credit rules to groups of customers. - It enables automated calculations of credit limits on the basis of new standards or changes to external standards. This functionality accomplishes the following: - It helps credit managers the following benefits: - Ability to change new credit rules without transforming processes - Simplified implementation of new credit rules and standards - Ability of credit department to change standards faster and react to market conditions the following benefits: -

17 visualize customer credit risks and limits. - It reduces training costs for credit managers through an intuitive user interface. - It allows credit managers to make decisions faster and with greater certainty through improved reporting. Enhanced customer care - Reduced customer credit risks - Reduced levels of bad debt or default accounts my 2004 Financials FI, CO, AM, FSCM Credit decision support contains, for example, evaluations for analyzing the credit history for a customer and for analyzing payment or purchase behavior. Collections management This functionality accomplishes the following: - It enables greater the following benefits: - productivity through a single view of Enhanced productivity of customer accounts receivable status. collections and accounts - It enables individual collections receivable departments managers to set promise-to-pay flags - Increased collections that include automatic workflow triggers rates, lower days sales if dates have passed. outstanding (DSO) - It offers customer-improved invoice - Customer-oriented history overview. approach to the accounts - It simplifies the task of applying receivable process credits to open invoices or splitting payments to multiple invoices. my 2004 Financials FI, CO, AM, FSCM In-house cash Collections Management provides new functions that enable you to display and process receivables per customer. All open invoices are displayed, with their status, at customer account level, and this enables fast further processing. It is therefore possible to create and monitor promises to pay, to create dispute cases, and to display a detailed invoice history. This functionality accomplishes the following: - It provides integration with cash management and treasury management features. - It provides new payment orders, flexible routing, and new currency conversion functionalities. - It supports international payments with real-time exchange rate information. In-House Cash is an application for companies that operate globally to manage their intragroup and external payment transactions more efficiently by setting up a virtual house bank. With In-House Cash, international companies can centrally process payments made by their affiliates by netting and consolidating internal accounts. You can use In-House Cash to pay external business partners the following benefits: - Accurate current accounts forecasting for cash managers - Reduced complexity of intercompany netting and payments - Reduced cost of intercompany payments or cross-border settlements

18 my 2004 Financials FI, CO, AM, FSCM Dispute management on behalf of the subsidiaries or to forward incoming payments from external business partners to the correct subsidiary. This functionality accomplishes the following: - It enables organizations to the following benefits: - process receivables-related disputes. Reduced days sales - It supports structuring and outstanding (DSO) streamlining the dispute resolution - Reduced days deduction process and reduces processing time outstanding (DDO) through an electronic communication - Improved liquidity and process. liquidity forecasting - It integrates with accounts receivable, - Accelerated processes sales and distribution, Customer through automation Relationship Management ( CRM), - Improved customer and Business Workflow (including relationships through notification). targeted inquiries and fast - It supports automatic creation of processing of complaints dispute cases for underpayments - Reduced costs through generated by the electronic account early identification and statement. notification about possible - It offers a correspondence function problems in the logistics that enables standard letters, faxes, value chain or internal and to be sent automatically. processes - It supports various communication channels, including those through Biller Direct and Collections Management. my 2004 Financials FI, CO, AM, FSCM Electronic bill presentment and payment ( Biller Direct) Dispute Management contains functions for processing receivablesrelated disputes such as reduced payments and disputes because of a customer action. Dispute Management enables companies to structure and streamline the process of dispute resolution and to reduce processing time. Communication is managed entirely in electronic form. Dispute Management is closely integrated with the accounts receivable function but also with the sales and distribution function, CRM, and Business Workflow. This functionality accomplishes the following: - It enables companies to deploy Web-based billing, invoicing, account management, and payment services through Internet portals. - It supports Internet-based authorization of automatic payment debits. - It enables collaboration with customers and trading partners without requiring paper- and electronic data interchange (EDI) based payment methods. - It provides a portal for suppliers to view invoices and payments. - It supports the complete communication process from bill the following benefits: - Reduced billing and settlement transaction costs - Improved payment and exception processing - Improved cash flow - Integrated data both in accounts receivable and accounts payable, which eliminates the need to reenter information - Reduced accounting errors on the customer side - Reduced processing time on the supplier side

19 my 2004 Financials 6.0 Financials FI, CO, AM, FSCM FI, CO, AM, FSCM Treasury and risk management Credit management: credit limit management and control presentation to discrepancy handling and final reconciliation. - It eliminates duplicate data entry by integrating data in accounts receivable and accounts payable. - It reduces administrative burden with easy Web-based configuration management. This functionality allows corporate entities to present invoice and account information through the Internet. Biller Direct supports the complete communication process from presenting the bill through dealing with discrepancies to the final reconciliation. Biller Direct also supports the authorization or cancellation of automatic debits through the Internet. This function is of particular interest to the utilities and telecommunication sectors. It also enables the presentment of vendor information in the Web. At the same time, bill recipients can import bill data into their software in Extensible Markup Language (XML) form. There are further improvements in the areas discount, partial payments, and configuration. Biller Direct is an application based on the Java 2 platform, enterprise edition compatible functionality of NetWeaver. This functionality accomplishes the following: - It improves compliance with the International Financial Reporting Standards (IFRS) and financial accounting standards (FAS), including hedge accounting, and supports the Sarbanes-Oxley Act and German regulations. - It adds new products for foreign exchange trading. The Treasury and Risk Management application is used to manage financial transactions and the associated financial risk. Common instruments can be handled within the money market, foreign exchange, derivatives, and securities functions, both on the investment side and on the borrowing side. Financial risks can be monitored through the use of risk tools, and a range of derivatives can be employed to limit the risk. the following benefits: - Improved corporate controls, by integrating treasury reporting with finance and accounting - Greater array of transaction support - Elimination of the need to support a treasury management function separate from finance and accounting This functionality accomplishes the following: - It provides a list of the following benefits: - It documents that are blocked because of lowers the cost of their credit status. operating your credit

20 6.0 Financials 6.0 Financials 6.0 Financials FI, CO, AM, FSCM FI, CO, AM, FSCM FI, CO, AM, FSCM Credit management: credit decision support In-house cash - It offers automated work lists for credit limit checks triggered by sales orders and delivery documents. The major processes in credit management that are subject to continuous improvements development in are as follows: - Credit check called by sales orders and delivery documents (delivery and shipping) - Liability updates triggered by sales orders, delivery documents, and billing documents - List of documents that are blocked because of their credit status (blocked sales order list) - Rebuilding of liabilities from sales documents (linked partner messages) Exposure from deliveries is decreased only if the corresponding financial accounting accounts receivable invoice is sent to credit management. This functionality improves reporting and scoring abilities. This functionality release workflows for in-house cash payment orders. You can define the workflow for in-house cash payment orders and assign the possible users for the workflow. department. - It improves productivity of individual credit analysts within your credit department. - It improves ability of credit managers to monitor risks throughout the entire value chain. - It drives down customer credit risk and levels of bad debt. the following benefits: - It lowers the cost of operating your credit department. - It improves productivity of individual credit analysts within your credit department. - It improves ability of credit managers to monitor risks throughout the entire value chain. - It drives down customer credit risk and levels of bad debt. The Business Workflow tool can be used with this functionality. Collections management This functionality accomplishes the following: - It enables the definition of the following benefits: - organization-specific rules for collecting Reduced days sales receivables and determining the outstanding (DSO) selection and prioritization of - Increased efficiency in customers to be contacted. collecting receivables from - It presents a work list with prioritized complex transactions or accounts to collections specialists contracts automatically, based on defined - Improved customer collection rules and strategies. relationships - It enables collections specialists to - Ensured collection remove customers from their work list strategy execution with until the resubmission date. automatic creation of work - It allows collections specialists to lists document customer contacts and - Improved user provides an overview of past contacts productivity

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