Alfredia Moore, Director

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1 PENDER COUNTY BOARD OF EDUCATION Tuesday, Regular Board Meeting Board Room Pender Resource Center 798 U.S. Hwy. 117 South Burgaw, N.C., BOARD MEMBERS PRESENT Brad George, Vice Chair 6:00 p.m. LEADSHIP TEAM MEMBERS PRESENT Dr. Terri Cobb, Superintendent Katherine Herring Kenneth I. Lanier, Jr. Dr. Pamela Breedlove, Director Betsy Chestnutt, Director Joyce Keith, Directors Tom Roper Alfredia Moore, Director Miranda Roberts, Director Board Attorney, Richard Schwartz David Smith, Director Beth Gardner, Secretary Call to Order Vice Chair Brad George called the meeting to order and determined a quorum was present. He welcomed all present and led the group in the Pledge of Allegiance. Board Member Katherine Herring delivered a prayer, at 6:04 p.m. Approval of the Agenda At 6:05 p.m., with the removal of the item Annual Meeting and Election of Board Officers Kenneth Lanier moved to approve it, Tom Roper seconded it, and it carried. Recognitions Next, at 6:06 p.m., Superintendent Dr. Terri Cobb presented awards to each Principal for the recent district-wide accreditation by the AdvancED Accreditation Commission. Public Comments There were no requests or sign ups from the public Accountability Results At 6:15 p.m., Director Sheryl Kimbro, presented the release of the Accountability Results for Pender County Schools. All schools in Pender County met or

2 Page 2 exceeded growth, and several outperformed the state. Pender County Schools continues to be a leader in the region in proficiency and progress. At 6:31 p.m., Board Member Katherine Herring graciously thanked Dr. Cobb and her staff. Board Members Kenneth Lanier and Tom Roper also noted that Pender County Schools continues to perform with excellence. Employee Handbook Director Dr. Pamela Breedlove, shared the location of the Pender County Schools employee handbook on the school system website with the group. It is an interactive handbook, and printed versions will be available at schools. Revisions to Board Policy 4700, Student Records Dr. Breedlove presented minor edits to Board Policy 4700, Student Records. The policy will be brought back in October 2015, for second reading and approval. Revisions to Board Policy 4720, Surveys of Students At 6:42 p.m., Dr. Breedlove continued with slight revisions to Board Policy 4720, Surveys of Students. The changes were for first reading only. Revisions to Board Policy 2115, Unexpired Term Fulfillment Revisions to Board Policy 2115, Unexpired Term Fulfillment were presented for clarity and improving formatting. It will be brought back for second reading in October Consent Agenda The Consent Agenda presented the following items: *Board Minutes from Board Meetings on July 30, 2015, August 3, 2015, August 6, 2015, August 13, 2015, August 18, 2015, August 26, 2015, and September 1, 2015, *Revisions to Board Policy 1000, Legal Status of the Board, *Revisions to Board Policy 7428, Professional Personnel Contracts, *Revisions to Board Policy 7505, Compliance with State Board of Education Employment Policies, *Revisions to Board Policy 7670, Employee Assistance Program, *Revisions to Board Policy 7921, Classified Personnel Reduction. At 6:47 p.m., the Board Attorney made a suggestion to add some wording to the August 13, 2015, Board of Education Meeting Minutes. He also suggested correcting a typographical error on Board Policy 7428, Professional Personnel Contracts to add the adopted date. With these revisions in place, Tom Roper motioned to approve the Consent Agenda. Katherine Herring seconded it, and the motion carried.

3 Page 3 Revisions to Rules and Procedures (R&P) for Board Policy 3420, Student Promotion and Accountability Director Mary Mortensen, presented revisions to the criteria used to determine student eligibility to take high school courses in middle school. R&P for Board Policy 3420, Student Promotion and Accountability was for second reading and Board approval. Katherine Herring motioned, Tom Roper seconded it, and it carried. Foreign Exchange Student Update and Tuition Waiver A foreign exchange student has submitted an application for enrollment. The student has been placed at Topsail High School. At 6:50 p.m., a motion to waive any tuition costs was submitted by Mr. Roper, seconded by Mr. Lanier, and it was approved. Mid-Year Graduation Ceremony Next, Director Mary Mortensen continued with a proposed date for a Mid-Year Graduation ceremony. Mr. Lanier motioned, Mr. Roper seconded it, and it was agreed that Monday, February 8, 2016, at Topsail High School, would be the date of the event. Addendum to Invision Services, Inc. Contract Director, Dr. Shannon White, presented an addendum to the Invision Services, Inc. Contract. The contract is increasing to meet additional services for students. A typographical error was noticed, and with the correction, at 6:53 p.m., Mr. Roper made a motion, Mr. Lanier seconded it, and the vote carried. Contracted Services for 21 st Century Programs Director Joyce Keith, presented to the Board an agreement with STEM for Kids. 21 st Century Community Learning Centers grant funds will be used to secure training. The curriculum includes all materials and student handouts for 180 students. Board Attorney, Richard Schwartz advised the Jessica Lundsford Act be added to the contract, and with this addition, Mr. Roper moved to approve the contract, Ms. Herring seconded it, and it was approved at 6:57 p.m. Malpass Corner Elementary School Chiller Replacement Director David Smith shared the bids for the replacement of a chiller at Malpass Corner Elementary School. The most economical bid was from Pleasant Air, Inc., for $60, Tom Roper moved to approve it, Kenneth Lanier seconded it, and the vote carried to approve the bid for $60, Heide Trask High School Paving Bids Bids for paving the parking lot and roadway at Heide Trask High School were presented. The most economical bid was submitted by G&H Construction and Paving, Inc., in the amount of $94, After careful review a motion was made to approve it by Mr. Roper. At 7:00 p.m., Mr. Lanier seconded it, and it carried.

4 Page 4 Contract for Little Diversified Architectural Consulting, Inc. Little Diversified Architectural Consulting, Inc., has presented a contract for projects at Cape Fear Elementary School, Cape Fear Middle School, Pender High School, West Pender Middle School, and Burgaw Middle School. After careful review, a motion was submitted by Mr. Roper, seconded by Ms. Herring, and the vote was carried. Contract for LS3P Associates, Ltd. A contract with LS3P Associates, Ltd., was submitted to build the new school in Surf City. At 7:12 p.m., Tom Roper motioned, Kenneth Lanier seconded it, and it was approved. Contract for SfL+a Architects, P.A. Next, a contract for SfL+a Architects, P.A., was brought forth to work on the Penderlea School project. Katherine Herring motioned, Tom Roper seconded it, and it was approved. Construction Manager at Risk Contracts for Barnhill Contracting Company Two (2) CM at Risk Contracts executed by Barnhill Contracting Company for services in connection with the bond projects were presented for review and approval. At 7:16 p.m., a motion was submitted by Katherine Herring. Next Tom Roper seconded it, and the vote carried. Construction Manager at Risk Contract for METCON, Inc. A CM at Risk Contract executed by METCON, Inc., was brought forth for review and approval. A motion was made by Mr. Roper, seconded by Ms. Herring, and the item was approved. Approval of Independent Contractor for Legal Services A contract with Schwartz and Shaw, P.L.L.C., Attorneys at Law, was presented for the Board to review. At 7:20 p.m., a motion was made by Tom Roper, seconded by Katherine Herring, and it carried. Report from the Board Chair Chair Rouse was not in attendance. Report from the Superintendent Superintendent, Dr. Terri Cobb, announced the opening of schools went very well this school year. She thanked her staff for assisting in making it a smooth start. Dr. Cobb also advised the group that the state has not brought forth a budget yet. The Superintendent reminded Board Members of the NCSBA District 2 Meeting, on Thursday, September 10, 2015, at 4:00 p.m., in Jacksonville, N.C. Lastly, Dr. Cobb advised she had been working with County Manager Randolph Woodruff on a funding formula.

5 Page 5 Closed Session At 7:24 p.m., Board Member Tom Roper motioned to move into Closed Session, subject to advice from the attorney, and pursuant to N.C. General Statute (a)(1)and (a)(6), to prevent the disclosure of confidential personnel files under G.S. 115C-321 and to consider matters relating to initial employment of an individual employee, and pursuant to General Statute (a)(3), to consult with the Board s Attorney in order to preserve the attorney-client privilege. Board Member Katherine Herring, seconded the motion, and it carried. Open Session The Board returned to Open Session at approximately 7:35 p.m. Human Resource Report A motion was made by Kenneth Lanier, seconded by Katherine Herring, and the Human Resource Report for, was approved. Adjournment The meeting adjourned at around 7:37 p.m. Superintendent Terri R. Cobb, Ed.D. Board Chair Karen Rouse

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