INTERNATIONAL JOURNAL OF COMPUTER ENGINEERING & TECHNOLOGY (IJCET) STUDENT INFORMATION MANAGEMENT SYSTEM (SIMS) HEMN BARZAN BDALLA 2, 3 1, 2*

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1 INTERNATIONAL JOURNAL OF COMPUTER ENGINEERING & TECHNOLOGY (IJCET) International Journal of Computer Engineering and Technology (IJCET), ISSN (Print), ISSN (Online), Volume 5, Issue 2, February (2014), pp IAEME ISSN (Print) ISSN (Online) Volume 5, Issue 2, February (2014), pp IAEME: Journal Impact Factor (2014): (Calculated by GISI) IJCET I A E M E STUDENT INFORMATION MANAGEMENT SYSTEM (SIMS) HEMN BARZAN BDALLA 2, 3 1, 2*, WU FEI 1 (Wuhan National Laboratory for Optoelectronics, Wuhan ) 2 (Key Laboratory of Data Storage Systems, Ministry of Education of China, Wuhan ) 3 (School of Computer Science and Technology, Huazhong University of Science and Technology, Wuhan ) ABSTRACT The SIMS Software is an application that permits students to compare, tamper and present student's data in an important manner. The project develops student's information system for the Intranet Automation of student information management system Software, if School of Management\University management does not have a Student information management system (SIMS), they face many problems specially about wasting time. It is hard to find data and to get any comment from students or teachers, the system has been to ease good Interaction/ communication facilities between the Students and administration. In doing so, the project helps a lot in doing faster duties in University\School, there are some new ideas like (Bulletin board system (BBs board), students comment, analysis skill student, dynamical saved record). We need some methods to complete that system using detailed Unified Modeling Language (UML Diagram), DataFlow Diagrams and Entity Relationship Diagrams (E-R Diagrams). The web pages about students are created dynamically based on the student's user ID, user password and links. Keywords: SIMS, Web Page, UML Diagram, E-R Diagrams, Students' Comments, BBs Board. 1. INTRODUCTION To improve a software application that supports the application specific to the SIMS automation in an intranet specific to a School thereby allowing the integration of all the students pertaining to that organization. To keep track of all the other Class related to that organization such as Department, development, related between teacher and student with School department etc. [1] The current management information system construction of college students has lagged far behind other sectors, Speeding up college student s information work, establishing an efficient 9

2 student management information system, we can maximize the use of teaching resources.[2] College Student management is an important part and measure basis for the level of the college management. Class management, scar management and so on, the staff will spend considerable time and effort if manage these manually.[3]processing and visualization lead to creating a central communication place/tool - web application. To allow the SIMS of an organization to update information about the student details whenever there is a change in the student profile pertaining to that organization. To bring onto a string the student specific suggestions and make them free to post their requirements to the SIMS thus bringing the organization more specific regarding the maintenance of the organization. The SIMS Center includes an overall student s information in a database, where students can information, useful information, and more for each student. It comes standard with student selfservice access, allowing students to update their personal information and any comment on any subject and comment teacher for any students. - TECHNOLOGY CHOSEN OF (SIMS) DEVELOPMENT A) Introduction of SQL server SQL server is a structure of query languages; it is a kind of Database and a common language for access to databases. It can easily be used especially to create a table, create a new database, delete the database, enter information into the base, update information, and connect with any software such as Oracle or Asp.net or VB etc. B) Introduction of ASP.net ASP.Net is not a programming language, but a software environment for creating and building Internet sites. It is a wonderful tool to have what you always impressed, and even fond of them. Has made you what saves time and effort in building a site attractive, and not only that, but given you more control over your site in terms of construction, testing and deployment to the outside world as well as the administration at any stage you. 2. EXISTING SYSTEM The school Administration falls of controlling the student's activities, analyzing their strengths and weakness in short duration. The decision for valuation of assigning next project to the students or to test him/her to get class where lies with proper projection, Her\his is not provided with the detailed project student's information done or to be assigned based on the application. If there has done not to activate between student and teacher it will be reason for low-level of scientific, Dimensions of the relationship between students and teachers. 2.1 PROPOSED SYSTEM The proposed SIMS system provides detail general information about the students along with Educational, SIMS is used for adding, viewing information and updating students details and gets summering reports regarding analyst student s skill and experience.[5] emphasizes the system's functionality, database design and functional modules. Suggestions and shared students with e class and rules in school and always following up a school teacher. The proposed system is assigning proper masterful hands for the project is a significant issue in SIMS Module. The SIMS Administrator must report with the personal necessary skills required for the project assignment. The decision in making analysis about the student s skills is a prime importance before booting in. 10

3 - ADVANTAGES OF PROPOSED SYSTEM o It is very fast and clever. o No need more user admin, always extra manual effort. o Not easy for data loss. o Approaching students to learn the requirements of the school. o Short time to knowledge and learning to use operate the system. o It needs a less number of used hardware device. o Recently about the relationship between teacher and student lesson topic. o Need short time to find any student information. o No need for more time. o Easy to update any data. 3. DESIGN AND IMPLEMENTATION I. DESIGN Design is the first step to solve any problems, programming and design a special library and electronic messages and comments posted on the university where the program can colleges publish their own books on the site and this enable the student to browse books electronically and colleges can publish messages and treatises teaching.[4] The system design principle, system plan and structure, the function module of information system according to current university student information management needs. To make easier finished any work in any department, design is essentially the bridge between requirements specification and the final solution. II. SIMS Database Implementation Data Services Tier is implemented within a relational database management system (SQL Server and Asp.net). Our database (named SIMS) treats all operations (creation, saved data, gets result, User authorization, maintenance and integrity checks). Our database consists of tables, relationship, Application. III. SSIS Application Implementation We implement our Student Information Management System (SIMS) Web application based on the following main modules: a) Students Information Module b) Department Management Module c) Project Students Module d) Students Comments Module e) BBs Board Module f) Skill Reports Module 11

4 PROCESS FLOW DIAGRAM Figure 1. Process Flow Diagram Description: In the above system the main task is to identify a criminal face. So the operator s show as Administrator will create some of part in the SIMS system. LOGIN PROCESS Figure2. Login process Description: The inputting process is allowing you to enter user ID and passwords to make user allow the software available to display system. After user finished the input details, the process will change to the next stage to check the main screen in the system. It displays a screen if matching occurs an otherwise error message if they are not matched the process asked you to login again back to the first stage. 12

5 MAIN SCREEN PROCESS Figure 3. Main screen process Description: This process will explain any part of the SIMS system to administrator. The selection of the screen depends on the administrator and he can use any model he wants or select any part in our system. The different screens that are available are Add Student and teacher details, Add skill Report, Add student project report, check student comments, Add grade, Add course addition, Add BBs board. STUDENT COMMENTS Figure 4. Student comments process Description: The process allowed Students are also asked to add any comments or suggestions to solve any homework or questions for any subject to make a great team always related with science to get new ideas, to create a good actor in any education place. In the SIMS system we make easier students homework system to return lost time fast connect between each student's and make bigger mind students to more discussion any subject. The student can enter SIMS into using student comments so easy to use. BBs BOARD (BULLETIN BOARD SYSTEM) Figure 5. BBs Board process 13

6 Description: This process clearly illustrates adding exchanging messages with together between students and teacher either through , public message boards, don t wasted money or make related always between all users. These details are being added to our system. ADD SKILL REPORT Figure 6. Add skill report process Description: This process to develop a model to allow administrators to add details of the student s skill reports. Analysis and interpretation of orbital phases of the process, effective participation in dealing with controversial issues with other parties. Continuous training to develop the skills of argumentation, become acquainted with the training methods and different programs to develop the skills of argumentation. STATE CHART DIAGRAMS COLLABORATION DIAGRAM Figure 8. SIMS Collaboration Diagram 14

7 SEQUENCE DIAGRAM USE CASE DIAGRAM USE CASE DIAGRAM Figure 9. SIMS Sequence Diagram Figure 10. SIMS Use Case Diagram 15

8 Figure 11. SIMS Login System Figure 12. SIMS Main Screen Figure 13. SIMS Students Comments Figure 14. SIMS BBs Board Chating 4. TESTING I. TESTING PHASE We permitted the completion of the system only after it has been thoroughly tested, the test is to deal with all requests without any denial of service application. At this stage in the implementation of real-time without any crashes, and therefore can refuse the package even at this stage. Making sure inquiries sent to the introduction of the expected results of the database. II. SYSTEM TESTING Testing is a helps guarantee to input data in our system and get results, work as new data are added. The proposed system tests in equivalent software that consists of its own phases of analysis, implementation, testing and maintenance. Make sure our design and functions are correct or not. 16

9 III. UNIT TESTING Each module of the system was tested separately to uncover errors within its boundaries. The user can use interface a guide in the process. IV. MODULE TESTING A module is composed of various programs related to that module. Module testing is done to check the module functionality and interaction between units within a module. It checks the functionality of each program with relation to other programs within the same module. It then tests the overall functionality of each module. V. IMPLEMENTATION PHASE The implementation phase in our work in last and important phase. When a production system done or installed, first need to user training, make sure our model is correct for that system, ease to use for user, get our point to create our system, user documentation is delivered, then this phase is completed. Users can test the developed system when changes are made according to the needs. The testing phase involves the testing of the developed system using various kinds of data. Testing of data is prepared and system is tested using the test data. The system needed to be plugged into the network, then it could be accessed from anywhere, after a user logins into the system. The tasks that had to be done to implement the system is to create the database tables in the organization database domain. The administrator was granted his role so that the system could be accessed. Deliverables needs some steps like (User Training, Distributed User Documentation, Finalized System Documentation, Installed Production System, Post-Implementation Review Summary, Methodology Compliance Form) 5. CONCLUSION In this paper, we design tools for Student information management system, and the development, implementation, and database management system for online universities\schools. We illustrate alternative design techniques and components. We also focus to make a good relationship between teacher and student to make as in the education system, The system provides an effective environment contribute to the follow-up basis of the performance of the students during the school year and helps create an environment in constant communication among students, parents, teachers and school administration / university. The waste of computer resources, workers, and time associated with the existing manual system. This project will provide the student's information management system serves as a useful approach Database dialog box for the update function, advanced search options to the authorized person and continuing link between each student and discuss any questions and exchanged the ideas of students, it serves as a useful approach for users. It reduces the time it takes a user to add, update, delete, view and search for information. 6. REFERENCE 1. Thomas W. Ferratt, Stephen R. Hall, Jayesh Prasad, Donald E Wynn, Jr. Why Students Choose MIS: What Makes a Major-Job Career in Management Information Systems Interesting?.SIGMIS-CPR 09, May 28 30, 2009, Limerick, Ireland. 2. Yang Qingshan, ZengXianli, Zhang Mingying. Design and Implementation of College Student Management Information System Based on. Net Three-layer Structure, 2010 IEEE. 17

10 3. Lj. Kazi and B.Radulovic, Information System Based on Balanced Scorecard for Student Teamwork Software Project Management, MIPRO 2011, May 23-27, 2011, Opatija, Croatia. 4. Jin Mei-shan, Qiu Chang-li, Li Jing, The Designment of Student Information Management System Based on B/S Architecture, 2012 IEEE. 5. Zhibing Liu, Huixia Wang, HuiZan, Design and Implementation of Student Information Management System, 2010 IEEE. 6. N. Sivakumar, Dr. P. Sivaraman, N. Tamilselvan and Dr. R. Sevukan, Digital Content Management System: A Conceptual Framework, International Journal of Computer Engineering & Technology (IJCET), Volume 3, Issue 1, 2012, pp , ISSN Print: , ISSN Online: R.Sharmila and Dr.A.Subramani, Impact of Business Intelligence Tools in Executive Information Systems, International Journal of Computer Engineering & Technology (IJCET), Volume 4, Issue 1, 2013, pp. 1-7, ISSN Print: , ISSN Online: