PATROL GUIDE NEW YORK CITY POLICE DEPARTMENT CITYWIDE INCIDENT MANAGEMENT SYSTEM (CIMS) INCIDENT BRIEFING FORM (ICS FORM 201)

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1 Section: Citywide Incident Management Procedure No: CITYWIDE INCIDENT MANAGEMENT SYSTEM (CIMS) INCIDENT BRIEFING FORM (ICS FORM 201) DATE ISSUED: DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 08/01/13 1 of 7 PURPOSE SCOPE PROCEDURE INCIDENT COMMANDER NOTE To properly document the response and summarize the actions taken at the scene of an emergency incident in which the Citywide Incident Management System (CIMS) has been implemented. Proper preparation of the CIMS 201 Incident Briefing Form (see Appendix A and form attached) provides basic information regarding the emergency incident and the resources allocated to the emergency incident. The Form will serve as a reference document for the initial emergency incident response, summarize the actions taken at the scene and will be the source document that will be used to prepare a written Incident Action Plan (IAP), if a written IAP is necessary. The Incident Briefing Form will not be a component of the IAP for preplanned events. When managing an emergency incident under Patrol Guide 220 Series, Citywide Incident Management System : 1. Direct and ensure the CIMS 201 Incident Briefing Form is prepared on all emergency incidents when: a. Directed by a captain or above based on the magnitude, type, severity and duration of the emergency incident b. It is likely that the emergency incident will extend beyond one Operational Period c. The response to emergency incident exceeds four hours and results in the allocation of significant resources and or personnel d. A Unified Command-Command Element is established e. The NYPD is the Incident Commander in a Single Command- Command Element; and several Supporting Agencies are significantly involved in the emergency incident management efforts f. An Incident Management Team (IMT) is activated to manage the emergency incident. 2. Attach a copy of the CIMS 201 Incident Briefing Form to the UNUSUAL OCCURRENCE REPORT (PD ) or Typed Letterhead, if prepared. a. If UNUSUAL OCCURRENCE REPORT or Typed Letterhead is not prepared, file CIMS 201 Incident Briefing Form at the precinct of occurrence. The information from the CIMS 201 Incident Briefing Form can be used as a reference or source document for the preparation of a written Incident Action Plan (IAP). The following describes how the four pages of the CIMS 201 Incident Briefing Form can be used in future forms or documents: Page 1- Map/Sketch: may be used as the Situation Map.

2 /01/13 2 of 7 NOTE (continued) Page 2- Page 3- Page 4- Incident Objectives: may be used to prepare CIMS 202 Incident Objectives Form. Summary of Current Actions: may be used to continue tracking the response actions and as a reference document for the CIMS 215 Operational Planning Worksheet. Current Organization: may be used as a reference document for the CIMS 203 Organization Assignment List and/or CIMS 207 Organizational Chart. Resources Summary: may be used to continue tracking resources assigned to the incident. ADDITIONAL DATA After the initial briefing of the Command Element (Single or Unified), Command Staff officers and General Staff Section chiefs, the CIMS 201 Incident Briefing Form shall be duplicated and distributed as necessary to the Branch Directors, Sector/Group Supervisors and appropriate Planning and Logistics Section Unit Leaders. The sketch map and summary of current action portions (pages 1, 2) of the CIMS 201 Incident Briefing Form will be provided to the Planning Section / Situation Unit, if activated. The Current Organization and Resources Summary portions (pages 3, 4) will be provided to the Planning Section / Resource Unit, if activated. All completed original forms MUST be forwarded to the Planning Section / Documentation Unit, if activated. Copies of all Incident Action Plans will be forwarded to and archived at the Office of the Chief of Patrol. RELATED PROCEDURES FORMS AND REPORTS Citywide Incident Management System (CIMS) (P.G. 220 Series) Unusual Occurrence Reports (P.G ) CIMS 201 Incident Briefing Form (ICS Form 201) CIMS 202 Incident Objectives Form CIMS 203 Organization Assignment List CIMS 207 Organizational Chart CIMS 215 Operational Planning Worksheet Incident Action Plan (IAP) Typed Letterhead UNUSUAL OCCURRENCE REPORT (PD )

3 /01/13 3 of 7 APPENDIX A Preparation of CIMS 201 Incident Briefing Form (ICS Form 201) Caption # Caption Title Instructions 1. Incident Name 2. Date 3. Time 4. Incident Location 5. Precinct 6. Box 7. Map/Sketch 8. Prepared by 9. Date Time 10. Initial Incident Objectives 11. Summary of Current Actions 12. Current Organization 13. Resource Summary Resources Needed Time Ordered Resource Identifier ETA On-Scene Location/Assignment Enter the name assigned to the incident. Enter date prepared (month, day, and year). Enter time of incident. Enter incident location. Enter Precinct of incident. Fire box number and location. Show the total Area of Operations, the incident site, etc. Enter the name and position of the person completing the form. Enter date prepared (month, day, and year). Enter time prepared (24-hour clock). Enter short, clear, concise statements of the objectives, for managing the initial response. Enter the actions taken in response to the incident, including the time and note any significant events or specific problem areas. Enter, on the organization chart, the names of the individuals assigned to each position. Modify the chart as necessary, using additional boxes in the space provided under the Sections. Utilize the blank lines provided for a Unified Command for adding other agencies or responsible parties. Enter the following information about the resources allocated to the Incident: Description of the resource needed. Time ordered (24-hour clock). Identifier for the resource (e.g., radio call-sign, vessel name, vendor name, license plate, etc.). Estimated time for the resources to arrive at the staging area. X Upon the resource s arrival. Location of the resource, the actual assignment, the status of the resource (if other than working) and the contact name and number of resource. NOTE Additional pages may be added to the CIMS 201 Incident Briefing Form, if needed. All copies of the CIMS 201 Incident Briefing Form should be attached to the UNUSUAL OCCURRENCE REPORT.

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