WOLVERINE TOWER BUILDING INCIDENT RESPONSE TEAM (BIRT) MEMBER RESPONSIBILITIES

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1 WOLVERINE TOWER BUILDING INCIDENT RESPONSE TEAM (BIRT) MEMBER RESPONSIBILITIES 1. Each floor must have at least one BIRT member and an alternate. 2. Names, phone numbers and changes of BIRT members should be provided to the Building Manager at 3. Announcements pertaining to the building will be ed to BIRT members. Please forward the information to all staff on your floor. 4. If you have a building issue/emergency please contact If you have a problem affecting only your floor or part of your floor please report it to the Plant Operations Call Center (POCC) at Theft/Strangers: Any incident of theft, or staff noticing strangers acting suspiciously in the building, should be reported to DPSS immediately. BIRT members should then inform the Building Manager, who will immediately notify all WT BIRT members of the incident via Each BIRT member should provide every staff member in their area with a map showing fire and tornado exit routes and meeting locations once the building has been evacuated. The BIRT member should instruct all occupants to move to their designated areas; at least 150 feet from the building. 7. BIRT members should instruct all staff members of the location of the fire alarm pull boxes, fire extinguishers and multiple exits on the floor. 8. Create a check-in and check-out system in your office so employees can be accounted for in case of an emergency. 9. Each department should consider purchasing flashlights and a portable batteryoperated radio. 10. Each department should conduct regular meetings to review emergency procedures, location of fire extinguishers, exits, and fire pull alarms. A training session should be conducted for all new employees. 11. After any drills, the floor coordinator should review with staff any problems or procedures that need attention. 12. For additional emergency evacuation responsibilities, please review the following web site: Remember you are not to jeopardize your own safety! Thank you for serving as a BIRT member. ****BIRT Member Changes Must Be Reported To The Building Manager**** Address: Name: Phone Number: Floor: Department: Replacing: M:\Building Manager Information\Procedures\2WT BIRT Member Responsibilities.doc 1/27/2016

2 BUILDING INCIDENT RESPONSE TEAM - BIRT University of Michigan 2013

3 COURSE OUTLINE Purpose Expectations BIRT Liaisons Incident Response Incident Follow-Up Q&A 2

4 PURPOSE OF BIRT Prepare units to respond to a variety of emergencies Create a consistent framework across the University for how buildings respond to emergencies Assigned by unit / geography 3

5 PURPOSE OF BIRT Enhance coordination and communication with the building s occupants Educate occupants on protective actions Establish unit point-of-contact for emergencies and training Provide support and information to first responders 4

6 BIRT NOT EXPECTED Play hero Place themselves in danger and should only carry out actions if safe to do so Be fire fighters, police officers or EMTs Administer first aid or CPR unless qualified to do so 5

7 PROTECTIVE ACTIONS Notify 911 Assess the situation Evacuate Shelter in Place 6

8 BIRT MEMBER - EXPECTATIONS Enroll in U-M Alert Self enroll via Wolverine Access U-M Alert is intended to be activated when an immediate life safety action needs to be taken U-M Alert is tested fall and winter semesters 7

9 8

10 BIRT MEMBER - EXPECTATIONS Identify persons with mobility impairments who may require special assistance during an emergency Inform occupants of BIRT (staff meetings, s) Attend periodic meetings so that all members become familiar with one another Provides an opportunity for changing and re-assigning people Opportunity to discuss emergency issues 9

11 BIRT MEMBER - EXPECTATIONS Wear reflective vest for identification Respond to emergencies Assist students/staff/faculty/ visitors 10

12 ROLE OF BIRT LIAISON BIRT Liaison will serve as the point person Seek out UMPD Provide direction to BIRT members BIRT Liaison does not have defined role in weather event 11

13 ROLE OF BIRT LIAISON UMPD BIRT Liaison BIRT Team Member BIRT Team Member BIRT Team Member Building Occupants 12

14 ROLE OF BIRT LIAISON Communicate to the BIRT members with updates and needed actions including All Clear 13

15 ROLE OF BIRT LIAISON Assign Back-up Liaison Identify team members Building coverage areas Door entrances to monitor Communicate about schedules 14

16 BIRT FIRE If a BIRT Member becomes aware of a fire he/she should: Activate the building fire alarm system (Pull station) if not already done Call 911 and report the incident immediately 15

17 BIRT FIRE Check pre-assigned areas and Areas of Rescue Assistance (also check after All Clear ) Close office doors while evacuating Make notification of persons in Areas of Rescue Assistance Advise people not to re-enter the building until All Clear. Serve as runners to assist with communication Make notification of any non-compliance with evacuation order 16

18 BIRT LIAISON FIRE UMPD only sends one officer on a report of a fire alarm AAFD does not respond unless confirmed smoke / fire If BIRT Liaison does not see UMPD Officer and has not received any further information after 10 minutes, BIRT Liaison should call UMPD (911) to obtain status update. 17

19 BIRT LIAISON FIRE 18 Once outside of building, call UMPD (911) via cell, from another building, or blue emergency phone and state the following: You are at the University of Michigan If on a cell phone, you will be transferred to U-M UMPD Your name and you are the BIRT Liaison for your building The building is (or is being) evacuated Any additional information (you see smoke, someone with a mobility impairment in an Area of Rescue Assistance, etc.) Your location

20 INCIDENT RESPONSE FIRE Incident Call 911 Fire Alarm Activated BIRT Assists with Evacuation UMPD and/or AAFD, Arrive Incident Command is Established BIRT Liaison works with UMPD 19

21 SEVERE WEATHER - TORNADO Upon National Weather Service notification of a Tornado Warning for Washtenaw County Outdoor Warning Siren U-M Emergency Alert Radio / TV / Internet Do not pull the fire alarm Conduct a sweep of the pre-assigned areas and alert building occupants 20

22 SEVERE WEATHER - TORNADO Proceed to the severe weather shelter location, which is the lowest interior space Monitor the following for All Clear NOAA radio, WWWW FM, WEMU 89.1 FM, WLBY 1290 AM, WQKL FM or WTKA 1050 AM U-M Emergency Alert 21

23 INCIDENT RESPONSE TORNADO Incident Tornado Warning Issued for Washtenaw County Via: Outdoor Warning Siren, UM Emergency Alert, Radio/TV BIRT Assists with Sheltering BIRT Team Monitor Weather Radio, 800 MHz Radio or Other Sources UM Emergency Alert Issued with All Clear Also Monitor Radio/TV 22

24 INCIDENT FOLLOW-UP 23 Liaison should ensure appropriate building stakeholders are informed of the incident Personnel need to follow college / unit specific policies for communication Do not release sensitive or security related information State facts only Keep it short and simple

25 INCIDENT FOLLOW-UP Sample At 10:04 AM, the fire alarm was activated. The BIRT assisted with evacuation and restricting building access until UMPD arrived. UMPD was able to determine the alarm was caused by contractors on the third floor doing dry wall work. UMPD reset the system, and BIRT allowed re-entry at 10:23 AM. Joe Smith BIRT Liaison, LSA Building 24

26 OPTIONAL TRAINING IS-100.HE Introduction to the Incident Command System, ICS-100, for Higher Education 25

27 DISCUSSION Effective immediately After hours emergencies Other types of emergencies will be incorporated into BIRT over time as the program evolves and matures Questions 26

28 Questions Reference BIRT Mike Kennedy Division of Public Safety and Security Emergency Preparedness (734) office 27

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