Librarian s skills for eresearch support Joint project at TUM, CPUT and UniBW_M Dr Caroline Leiss

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1 Librarian s skills for eresearch support Joint project at TUM, CPUT and UniBW_M Dr Caroline Leiss Information Literacy and beyond for E-Research Support November 2015 in Prague

2 Technical University of Munich 13 faculties students and staff members University library 9 branch libraries at four campuses 105 FTE staff (approx. 117 people) 20 FTE student workers (about 90 people)

3 Are librarians prepared to offer research support services?

4 Integrated communication- and service-infrastructure for libraries

5 What skills are needed for research support services?

6 Skills for research support Deep knowledge of The research process (discipline / subject) Subject specific information resources and special collections Bibliographic tools and reference management Data management, metadata, data management plans Publication, open access, scholarly communication Funding, promotion of science, research assessment processes Research impact factors, bibliometrics Author rights, copyright, plagiorism Auckland, M. (2012). Re-skilling for Research: An investigation into the role and skills of subject and liaison librarians required to effectively support the evolving information needs of researchers. Conducted for RLUK by Mary Auckland, OBE MSc HonFClip. P

7 Skill gaps mainly in RDM Auckland, M. (2012). Re-skilling for Research: An investigation into the role and skills of subject and liaison librarians required to effectively support the evolving information needs of researchers. Conducted for RLUK by Mary Auckland, OBE MSc HonFClip. P. 3 and 43.

8 Supported by other research Survey of UK, Australian, New Zealand and Irish institutions, conducted in January 2012: Corrall, S., & Mary Anne Kennan, and Waseem Afzal. (2013). Bibliometrics and Research Data Management Services: Emerging Trends in Library Support for Research. LIBRARY TRENDS, 61(3), p. 663

9 Which support services are needed? Conception Publication Analysis Research life cycle Proposal Research Which support services are already covered? Which support services need to be developed? RDM Skills for research support Internal Training Programme Academic identity management Academic writing..

10 Research Life Cycle Generic Skills Academic Identity Management Scientific Writing and Research Integrity Communication / Collaboration Academic Networking Legal Issues ORCID, Researcher-ID, Google Scholar Account, Scopus Author management, etc. Scientific Proposal Writing; Scientific Paper Writing; Guidelines for Research Integrity and Good Scientific Practices at institutional, national and international level Video-, tele- and web-conferencing technologies (instant messaging, wikis, blogs, social bookmarking) Researchgate, academia.edu, LinkedIn, Author's agreement, citations and plagiarism, data management issues, etc.

11 Research Life Cycle Stage 1: Conception, Proposal, Information Search Awareness of University Library Services Information Searching Strategy Keeping up to date Reference Management Access to local library and electronic media from campus and off campus; awareness of library services, incl. document delivery services, photocopy and scan services, etc. Generic search strategies, incl. Systematic reviews and subject specific techniques Current awareness; monitoring (alerts, RSS, feedreader) Basic knowledge of common and widely used reference management software (EndNote, Zotero, Mendeley, ); In-depth knowledge of software with campus license

12 Research Life Cycle Stage 2: Project Planning and Acquisition of Resources Funding Patent consultation Sources of research funding; Complying with the various mandates of funders Patent search strategy, inventor consulting

13 Research Life Cycle Stage 3: Research Data Management Research Data Management Discovery and Acquisition of Data Data Types, Formats, Stages Data Quality, Documentation, Metadata, Data Management Plan Data Processing, Analysis, Mining Data Storage, Long Term Preservation, Security, Availability Data Conversion, Migration, Interoperability Data Copyright and legal, ethical Issues Data Import, Export Data Sharing, Publishing Data Visualization, Representation

14 Research Life Cycle Stage 4: Publication and Transfer of Knowledge Open Access Intellectual Property Rights Publication Process Bibliometrics, Scientometrics Sharing of publications Green / gold, funding options, author's agreement, legal issues Citing, referencing, avoiding plagiarism Find out where to publish (journal, publisher), peer review, ISSN/ISBN/DOI/URN etc., print services, marketing, funding options Impact factor, h-index, altmetrics, possible ways of influencing own metrics, strategic options for publication processes Academic networking, visibility of own bibliographic record and publications, online presence

15 Comprehensive services in place (at library or other units), expertise available. However, continuous training might be necessary due to ongoing developments in resp. areas. A number of services available, expertise available, but services are to be extended and/or internal training needed. Services available to some degree but will be extended significantly or intensified; internal training needed. Limited coverage in courses and consultations, significant extension necessary. Expertise only partly available, more internal training needed. Not yet available.

16 Research Life Cycle Situation at CPUT Situation at TUM Situation at UniBW_M Generic Skills Academic Identity Management ORCID, Researcher-ID, Google Scholar Account, Scopus Author management, etc. Workshops offered by librarians, expertise and consultation available. Further training is needed. Part of library course on visibility and impact of research; expertise available. Expertise available, but further internal training is needed. Scientific Writing and Research Integrity Scientific Proposal Writing; Scientific Paper Writing; Guidelines for Research Integrity and Good Scientific Practices at institutional, national and international level Various courses, workshops and seminars available for this within the university. These are mostly offered by other departments within the university, for example the universities Research and Teaching & Learning departments. Also shared courses between different universities in the region. Various courses available within the university, offered by other department Courses and seminars available within UniBw M, (for example TUM Pro Lehre; Graduate offered by the university library and other Schools). Partly covered by joint departments; expertise available, but further workshops of University Library and internal training needed. ombudsperson for research integrity at TUM, and in courses at University Library Communication / Collaboration Video-, tele- and web-conferencing technologies (instant messaging, wikis, blogs, social bookmarking) Limited uptake at this point, tools and expertise available. Web-conferencing tool used for information literacy webinars and onlineevents; limited expertise available Services, courses and seminars available within university, offered by specialized units at UniBw M; tools and expertise available. Academic Networking Legal Issues Researchgate, academia.edu, LinkedIn, Author's agreement, citations and plagiarism, data management issues, etc. Included in some research support workshops offered by librarians to researchers, but further internal training needed Limited services, further internal training needed. Shared with other specialized units in the university. Part of library course on visibility and impact of research; expertise available. Partly covered by courses at University Library; workshops will be extended; further internal training needed Even if included in researcher s consultation, topic will be extended at UniBw M, further internal training needed. Limited services, partly shared with other specialized units in UniBw M, expansion of competences needed.

17 Research Life Cycle Situation at CPUT Situation at TUM Situation at UniBW_M Generic Skills Academic Workshops offered by librarians, ORCID, Researcher-ID, Google Scholar Identity expertise and consultation available. Account, Scopus Author management, etc. Management Further training is needed. Part of library course on visibility and Expertise available, but further internal training is impact of research; expertise available. needed. Scientific Writing and Research Integrity Various courses, workshops and Various courses available within the seminars available for this within the university, offered by other department Scientific Proposal W riting; Scientific Paper university. These are mostly offered by Courses and seminars available within UniBw M, (for example TUM Pro Lehre; Graduate Writing; Guidelines for Research Integrity other departments within the university, offered by the university library and other Schools). Partly covered by joint and Good Scientific Practices at for example the universities Research departments; expertise available, but further workshops of University Library and institutional, national and international level and Teaching & Learning departments. internal training needed. ombudsperson for research integrity at Also shared courses between different TUM, and in courses at University Library universities in the region. Generic skills Video-, tele- and web-conferencing Communication technologies (instant messaging, wikis, / Collaboration blogs, social bookmarking) Limited uptake at this point, tools and expertise available. Web-conferencing tool used for Services, courses and seminars available within information literacy webinars and onlineevents; limited expertise available M; tools and expertise university, offered by specialized units at UniBw available. Academic Networking Legal Issues Included in some research support Even if included in researcher s consultation, workshops offered by librarians to Part of library course on visibility and Researchgate, academia.edu, LinkedIn, topic will be extended at UniBw M, further researchers, but further internal training impact of research; expertise available. internal training needed. needed Limited services, further internal training Partly covered by courses at University Limited services, partly shared with other Author's agreement, citations and needed. Shared with other specialized Library; workshops will be extended; specialized units in UniBw M, expansion of plagiarism, data management issues, etc. units in the university. further internal training needed competences needed. Research Life Cycle Stage 1: Conception, Proposal, Information Search Covered in the Information Literacy Covered in the general Information Literacy Awareness of Access to local library and electronic media Certificate available to students and staff. courses for students and other university University from campus and off campus; awareness of Part of different library courses and Further customized workshop offered by members, as well as customized courses by Library library services, incl. document delivery consultation services; expertise available librarians to postgraduate students and librarians for students and consultation services Services services, photocopy and scan services, etc. researchers. Expertise available. for researchers. Expertise available. Covered in the Information Literacy Covered in the general Information Literacy Certificate available to students and staff. Information Covered by courses at University Library; courses for students and other university Generic search strategies, incl. Systematic Further customized workshop offered by Searching expertise available. Extensive members, as well as customized courses by reviews and subject specific techniques librarians to postgraduate students and Strategy consultation available. librarians for students and consultation services researchers. Expertise available. for researchers. Expertise available. Extensive consultation available. Part of library course on visibility and Mostly addressed by workshops to Keeping up to Current awareness; monitoring (alerts, impact of research Partly addressed in general and specialized postgraduate students and researchers. date RSS, feedreader) (http://ub.tum.de/en/coursebibliometrics); expertise trainings. Expertise available. available Conception, Proposal, Information Search Basic knowledge of common and widely Mendeley (free ware) is used and Covered by several library courses and Citavi and Mendeley (Institutional Ed.) covered Reference used reference management software promoted. Workshops offered. Expertise consultation services; expertise by library courses, workshops and consultation Management (EndNote, Zotero, Mendeley, ); In-depth is available. available. services; expertise available. knowledge of software with campus license Research Life Cycle Stage 2: Project Planning and Acquisition of Resources Funding Patent consultation Partly covered by specialized unit at Covered by specialized units at CPUT. Covered by specialized unit at UniBw M. Sources of research funding; Complying TUM. Consultation will be extended at Consultation will be extended at CPUT Consultation will be extended, further university with the various mandates of funders University Library, further internal training Libraries, further internal training needed. wide knowledge management needed. needed. Partly covered by specialized unit at Covered by specialized unit at CPUT. Covered by specialized unit at UniBw M. TUM. Consultation will be extended at Patent search strategy, inventor consulting Consultation will be extended at CPUT Consultation will be extended, further university University Library, further internal training Libraries, further internal training needed. wide knowledge management needed. needed. Project Planning and Acquisition of Resources Research Life Cycle Stage 3: Research Data Management RDM issues will be supported by CPUT Discovery and Acquisition of Data Libraries. Internal training needed for all Not covered Not yet available. librarians involved. Covered by mediatum consultation Data Types, Formats, Stages services, for this and other issues services on RDM will be extended Data Quality, Documentation, Metadata, Partly covered by mediatum Data Management Plan consultation services (pending: DMP) Quality: Covered by mediatum Data Processing, Analysis, Mining consultation services; analysis: not Research Data covered; mining: not covered Management Data Storage, Long Term Preservation, Covered by mediatum consultation Security, Availability services. Covered by mediatum consultation Data Conversion, Migration, Interoperability services. Covered by mediatum consultation Data Copyright and legal, ethical Issues services. Covered by mediatum consultation Data Import, Export services. Covered by mediatum consultation Data Sharing, Publishing services. Data Visualization, Representation Not covered Research Life Cycle Stage 4: Publication and Transfer of Knowledge Limited coverage in workshops by librarians. More training needed. Will be Covered in library course on visibility and Limited coverage in courses and consultations Green / gold, funding options, author's Open Access included in the Advanced Information impact of research and specialized by librarians. Expertise available, but more agreement, legal issues Literacy Certificate currently being course on scholarly publishing literacy internal training needed. developed. Covered in the Information Literacy Covered in library course on visibility and Intellectual Certificate and will be included in the Covered in library courses, but should be Citing, referencing, avoiding plagiarism impact of research and specialized Property Rights Advanced Information Literacy Certificate intensified in future. course on scholarly publishing literacy currently being developed. Find out where to publish (journal, Expertise and consultation available, Expertise and consultation available, internal Covered in library course on visibility and Publication publisher), peer review, internal training needed for all librarians. training needed for all librarians. Specialized impact of research and specialized Process ISSN/ISBN/DOI/URN etc., print services, Some coverage by specialized units at consultation concept on scholarly publishing course on scholarly publishing literacy marketing, funding options CPUT. literacy to be developed. Impact factor, h-index, altmetrics, possible Workshop, consultation. Expertise Part of library course on visibility and Bibliometrics, Not yet available. Internal knowledge ways of influencing own metrics, strategic available.internal training needed for all impact of research; consultation services Scientometrics management needed for all librarians. options for publication processes librarians. will be extended; expertise available Research Data Management Publication and Transfer of Knowledge Sharing of publications Academic networking, visibility of own Workshop, consultation. Expertise Covered in library course on visibility and Expertise and consultation available, further bibliographic record and publications, online available. Internal training needed for all impact of research and specialized internal training needed for all librarians. presence librarians. course on scholarly publishing literacy

18 Next steps 1 Staff Planning Assign responsibilities Develop communication model for research support

19 At TUM: Tandem cycle for research support Subject librarian Information specialist

20 Next steps 2 Staff Planning Assign responsibilities Develop communication model for research support Training Programme Training for generic and specialized skills RDM training sessions (online and on-site)

21 Internal training programme for tandems eric: e-research Support Infrastructure and Communication) November 2013 Development of eric structure, planning process 2014 Academic Identity Management March 2015 Academic Networking March 2015 How can I help you? Information services at the University Library. Bibliometrics, Current Awareness, Open Access Reference Management Software Citation May 2015 Courses for researchers and students opened for tandems; several dates in 2014 and 2015 mediatum: functions and services around the media server at TUM July 2015 Open Access - Service Portfolio at University Library October 2015 Publication process, legal issues with author rights Planned for winter 2015/16 Patent and inventor consultation services at TUM Planned for winter 2015/16 Good scientific practice and research integrity Planned for winter 2015/16 Research Data Management???

22

23 University Library University Library

24 RDM Online training ressources and best practice UK Data Archive Project Rose Research Data Management Training Digital Curation Center (UK) Online Ressources, Trainings, Case Studies, Training needs survey

25 RDM Online training ressources and best practice Data Information Literacy Case Study Directory University of Minnesota, Purdue University, et al. Subject-specific programmes (for example Civil Engineering) Pryor, Graham (Hrsg.) (2012): Managing Research Data. London: Facet Publishing. UNESCO s Open Access (OA) Curriculum Guidelines on Data Management in Horizon 2020

26 Next steps 3 Staff Planning Assign responsibilities Develop communication model for research support Training Programme Continue with onsite training for generic skills RDM training sessions (online and on-site) RDM Services Implement RDM services like DM Plan DM Policy DM trainings and consultation services

27 Implementation of services including RDM Training course Visibility and Research Impact: Bibliometrics, Scholarly Communication and Publication Strategies Training course (starting in december 2015): Routes to Publishing: Publication Process - Authors' Rights - Handling Research Data Bibliometric services for academic staff and university management (consultation, integration into e.g. recruitment workflow) Data Management Policy (work in progress) Data Management workflows (on document and publication server mediatum)

28 Thank you!

29 Picture Credits Slide 2, TUM: Torsten Naeser / TU Muenchen Slide 22 and 23: Core skills for data management: ( ) Slide 28, TUM: Astrid Eckert / TU Muenchen

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