SPONSORSHIP AND EXHIBIT PROSPECTUS

Transcription

1 SPONSORSHIP AND EXHIBIT PROSPECTUS WHO ATTENDS THE WORLDWIDE ERC AMERICAS MOBILITY CONFERENCE? The conference hosts delegates from the following core industry groups: HR and procurement professionals from corporate employers Government and military representatives responsible for relocation administration Relocation service company representatives from a wide variety of companies (such as housing, moving/storage, mortgage and lending, relocation management, etc.) Real estate professionals WHAT MAKES THE AMERICAS MOBILITY CONFERENCE A MUST-ATTEND EVENT? The Americas Mobility Conference is the leading annual relocation industry event, hosted by Worldwide ERC, widely recognized as the authority on workforce mobility since When HR, U.S. domestic and global workforce mobility professionals want to learn about current issues, trends and best practices for the movement of employees, they turn to Worldwide ERC for its proven record of expertise. Attendees rely on the Americas Mobility Conference to provide educational and networking opportunities that meet the specific needs of workforce mobility professionals from all areas of the industry. Programs focus on: Workforce mobility policy development, implementation and best practices Current strategic U.S. domestic relocation issues, such as assignment and housing trends, economic and tax considerations, legal issues, family concerns and more. Future trends for the workforce mobility industry Professional development opportunities, including earning Worldwide ERC s Certified Relocation Professional (CRP) and Global Mobility Specialist (GMS) designations.

2 WHY DO SO MANY COMPANIES WHO SPONSOR AND EXHIBIT AT THE AMERICAS MOBILITY CONFERENCE KEEP COMING BACK? Enhanced visibility + quality leads = significant ROI. The Americas Mobility Conference provides sponsors and exhibitors with one of the greatest opportunities of the year to reach a truly targeted audience of HR and employee mobility professionals. It puts them in front of an audience interested in products and services that will help their organizations administer and improve workforce mobility programs throughout the U.S. and, increasingly, around the globe. The conference provides an ideal opportunity to showcase your company s products and services to key decision makers in the U.S. to: Increase your company s visibility in the relocation marketplace Build your brand and reputation for expertise Broaden your market by connecting personally with current clients while generating quality leads for new business and potential partnerships with other service companies. Sponsors and exhibitors invest in this event year after year because of the: High visibility and exposure gained through pre-, during- and post-conference marketing, web site content and signage. This is THE annual workforce mobility event you cannot afford to miss!

3 THE AMERICAS MOBILITY CONFERENCE ENJOYS A REPUTATION FOR CONSISTENTLY HIGH-QUALITY PROGRAMMING, AND OFFERS OPPORTUNITIES FOR ALL BUDGETS When it comes to a Worldwide ERC sponsorship, custom is key. We offer a wide range of sponsorship opportunities to meet any investment level including premier, platinum, gold and silver. All of them provide a high degree of return for your company, with significant visibility in front of an audience of HR and workforce mobility professionals throughout the conference. We work with you to create a package that meets your company s specific needs and complements your branding goals. If you wish to explore opportunities beyond those outlined within this prospectus, please contact Glen Cox at or gcox@worldwideerc.org. Sponsorship opportunities for the Americas Mobility Conference are in high demand and sell out quickly. As an added benefit to maximize our sponsors visibility, those companies submitting both eligible sponsorship and exhibit contracts by February 24, 2016 will receive preferred exhibit space assignment.

4 WHAT ARE THE 2016 SPONSORSHIP OPPORTUNITIES? PREMIER CUSTOM SPONSORSHIPS All premier sponsorships include the following benefits: One complimentary full conference registration One complimentary list of conference pre-registered attendees that can be used to create mailing labels for a one-time mailing Preferred exhibit booth assignment if both Sponsorship & Exhibit contracts are received by February 24, 2016 Maximum visibility throughout the conference, through: One full-page color ad in the conference program Sponsorship noted on the Worldwide ERC website with hyperlink to company s home page (up to three months prior and one month post meeting) Sponsor ribbon recognition on your company s attendee badges Listing in the conference program with other sponsors Recognition with company logo at the Opening General Session Listing in the conference issue of Mobility magazine with other sponsors Cyber Café Your company logo printed on the booth walls of the Cyber Café located in the Worldwide ERC main registration area and available to attendees throughout the conference. Attendee Hotel Keycards SOLD! Uses valuable advertising space by printing your company logo/message on the back of each hotel guest s room key. Attendee Lanyards SOLD! Your company logo printed on the lanyards distributed to all conference attendees and worn throughout the event.

5 Notepads Your company logo imprinted on a notebook inserted into conference bags provided to all attendees. Relaxation Station SOLD! Your company logo printed on the booth walls of the Relaxation Station located in Worldwide ERC s main registration area and available to attendees during specified hours throughout the conference. Twitter Wall SOLD! Your company logo printed on the kiosk of the Twitter Wall screen, located in Worldwide ERC s main registration area, available to attendees during specified hours throughout the conference. Mobility magazine Bellyband SOLD! Uses valuable advertising space by sponsoring the bellyband wrapped around the conference issue of Mobility, distributed to all attendees. Mini-Maps Your company logo printed on a customized mini-map of Las Vegas showing attendees what to see while at the Americas Mobility Conference. Water Bottle Utilize valuable advertising space on water bottles distributed during conference events. Mobile App Sponsorship SOLD! Your company logo included as a banner ad on the pages of the conference mobile app, available for all attendees to download. Charging Station SOLD! Your company logo to appear on the panels of a charging station kiosk located in Worldwide ERC s main registration area available to all attendees throughout the conference.

6 Sweet Dreams Agenda Your company logo printed on a conference schedule of events will be the last impression attendees have before going to sleep. Create a Custom Sponsorship Please contact Glen Cox at or gcox@worldwideerc.org to discuss options. Submit your sponsorship and exhibit contracts by February 24, 2016 and receive a preferred exhibit space assignment PLATINUM LEVEL SPONSORSHIP The platinum level sponsorship includes the following benefits: One complimentary full conference registration One complimentary list of conference pre-registered attendees that can be used to create mailing labels for a one-time mailing Preferred exhibit booth assignment if both Sponsorship & Exhibit contracts are received by February 24, 2016 Maximum visibility throughout the conference, through: Company logo imprinted in black or white along with other platinum sponsors on conference bags provided to all attendees One full-page color ad in the conference program Sponsorship noted on the Worldwide ERC website with hyperlink to company s home page (up to three months prior and one month post meeting) Sponsor ribbon recognition on your company s attendee badges Listing in the conference program with other sponsors Recognition with company logo at the Opening General Session Listing in the conference issue of Mobility magazine with other sponsors

7 GOLD LEVEL SPONSORSHIP All gold level sponsorships include the following benefits: Preferred exhibit booth assignment if both Sponsorship & Exhibit contracts are received by February 24, 2016 Maximum visibility throughout the conference, through: One quarter-page vertical color ad in the conference program Sponsorship noted on the Worldwide ERC website with hyperlink to company s home page (up to three months prior and one month post meeting) Sponsor ribbon recognition on your company s attendee badges Listing in the conference program with other sponsors Recognition with company logo at the Opening General Session Listing in the conference issue of Mobility magazine with other sponsors Refreshment Break Only 1 left! Premier placement of company logo exclusively on signage for sponsored refreshment breaks for all conference attendees. SILVER LEVEL SPONSORSHIP All silver level sponsorships include the following benefits: Sponsorship noted on the Worldwide ERC website with hyperlink to company s home page (up to three months prior and one month post meeting) Sponsor ribbon recognition on your company s attendee badges Listing in the conference program with other sponsors Recognition with company logo at the Opening General Session Listing in the conference issue of Mobility magazine with other sponsors

8 2016 Americas Mobility Conference SPONSORSHIP CONTRACT Sponsorship contract and payment must be received by February 24, 2016 to receive preferred exhibit space assignment benefit, where applicable. Sponsoring Company: Contact Name: (Please provide the name of the company as it is to appear in the Program furnished to all Conference registrants) Title: Phone: Address: City, State/Provence, Zip/Postal Code: Alternative Contact Name:: Title: Phone: Company URL for link posted on website: Sponsorship fees are based on company membership with Worldwide ERC. Companies must be members in good standing in order to be eligible to sponsor the Americas Mobility Conference. Worldwide ERC reserves the right to reject requests to advertise, sponsor, or exhibit in those cases which, in its sole and unfettered discretion, it determines not suitable or appropriate. Approval or rejection does not imply any Worldwide ERC opinion on the value or professionalism of the services or products in question. Member rate Cyber Café Sponsorship $ 17,500 Hotel Keycard Sponsorship SOLD $ 17,500 Lanyard Sponsorship SOLD $ 17,500 Notepad Sponsorship SOLD $ 17,500 Relaxation Station Sponsorship SOLD $ 17,500 Twitter Wall Sponsorship SOLD $ 17,500 MOBILITY Belly Band Sponsorship SOLD $ 17,500 Mini-Map Sponsorship $ 17,500 Water Bottle Sponsorship $ 17,500 Mobile App Sponsorship SOLD $ 17,500 Charging Station Sponsorship SOLD $ 17,500 Sweet Dreams Agenda Sponsorship $ 17,500 Platinum Level Sponsorship $ 13,750 Refreshment Break Sponsorship $ 8,750 Gold Level Sponsorship $ 8,250 Silver Level Sponsorship $ 3,950 Custom Sponsorship (call Glen Cox to discuss) $ TBD Method of payment (Payment MUST accompany your contract. Sponsorship will not be reserved or confirmed without payment. Credit card information is required to hold a sponsorship if a check is being sent separately) Credit card: VISA MasterCard American Express Card number: Expiration Date: Cardholder s name: Credit card information provided to hold sponsorship only. Check in the amount of $ payable to Worldwide ERC.. Signature: **Sponsorship will not be confirmed without payment** The undersigned hereby applies for sponsorship during Worldwide ERC 2016 Americas Mobility Conference May 18-20, 2016 at the Hiltons America in Houston, Texas. Furthermore, I/we have read and understand the General Information and Rules & Regulations, and shall advise our company personnel of the regulations to comply with the terms stated therein. Signature: Date: RETURN THIS CONTRACT TO: Worldwide ERC Attention: Sponsorship & Exhibits 4401 Wilson Boulevard, Suite 510 Arlington, VA 22203, USA FAX: sponsorshipandexhibits@worldwideerc.org

9 2016 EXHIBIT PROGRAM JOIN IN THE ENERGY AND FUN OF THE DYNAMIC EXHIBIT HALL! Research has found that companies can save 79% by meeting a prospective customer at an exhibition versus in the field. Save time and money by exhibiting with the industry s leading service providers and networking face-to-face with HR and workforce mobility professionals. This is the best place where you can introduce your products and services, position your company in the marketplace, maintain visibility, establish partnerships, connect with customers and generate revenue. Worldwide ERC has planned social events in the exhibit hall, including the Opening Reception and refreshment breaks to attract all attendees into the exhibit hall during exhibit hours. Dedicated exhibit hours do not conflict with other conference sessions and are specifically designed to maximize the time and visibility of exhibitors and promote quality networking opportunities with attendees! 2016 EXHIBIT SCHEDULE TUESDAY, MAY 17 12:00 pm 6:00 pm... Exhibit Setup WEDNESDAY, MAY 18 8:00 am 2:00 pm... Exhibit Setup 4:30 pm 7:30 pm... Opening Reception and Exhibits THURSDAY, MAY 19 4:15 pm 6:15 pm... Reception and Exhibits FRIDAY, MAY 20 11:45 am 1:30 pm... Lunch and Exhibits 1:45 pm 5:00 pm... Exhibit Teardown

10 ADDITIONAL PROMOTION OPPORTUNITIES FOR EXHIBITORS TO MAXIMIZE INVESTMENT RESEARCH REPORT/WHITE PAPER PROMOTION Worldwide ERC is very excited to announce the continuation of our research promotion program that brings additional learning into the exhibit hall! If your company has a research report or white paper that you will be distributing at your booth, we would like to help spread the word to our attendees. In the current business environment, it s no secret that corporate HR and government professionals, as well as service providers, are looking for tangible takeaways that will help them to do their jobs and better navigate the mobility industry. By offering your information and making it easy for attendees to find, we can better assist in the growth and development of our industry! If you would like to participate in this program, please send an to meetings@worldwideerc.org by March 25, 2016 with the following information: The title of the research report or white paper that you will be distributing A brief (2-4 sentence) promotional description of the document We will include that information, along with your company name and booth number, in the conference program as well as in advance promotional messages to our membership. Please note that Worldwide ERC will help you by promoting this information, however your company will be responsible for having the research available in your booth for distribution to interested attendees. PRIZE GIVEAWAY PROMOTION If your company will be holding a drawing and giving away a prize in your booth during the conference, let us know and we ll help spread the word to our attendees! If you would like to participate in this program, please send an to meetings@worldwideerc.org by March 25, 2016 with what your prize will be and we will include that information, along with your company name and booth number, in the conference program. Please note that Worldwide ERC will help to you by promoting this information, however your company will be responsible for all aspects of your drawing to include collecting names, holding the drawing, and getting the prize to the winner. If you wish to have Worldwide ERC announce your drawing winner at the Thursday Reception in the exhibit hall, you must submit the Prize Drawing Winner form that will be distributed to your booth onsite at the conference.

11 ADVERTISE IN MOBILITY MAGAZINE Reach key relocation professionals and educate them about your company by advertising in the conference issue of Mobility, the flagship monthly publication of Worldwide ERC, and the official magazine of the 2016 Americas Mobility Conference. Conference exhibitors and sponsors receive DISCOUNTED RATES, and have guaranteed placement in one of Mobility s largest issues of the year. BENEFITS to advertising: Drive traffic to your booth (specify your booth number or promotion in your ad) Create familiarity and affinity for your company ( I saw your ad in Mobility ) Give your sales staff a foot in the door with people they meet at the conference Reach the 8,500 Mobility subscribers who will not be attending the conference Circulation: Total readers: Bonus distribution: packet 10,000+ copies in 65 countries Over 20,000 readers All Americas Mobility Conference attendees with their registration Basic ad rates (ask us about specific discounts that apply to sponsors/exhibitors): Four Color 1x 3x 6x 12x Full Page $4,450 $4,230 $4,015 $3,110 Two Page Spread $8,015 $7,610 $7,215 $5,615 1/2 Page Spread $5,200 $4,955 $4,695 $3,650 2/3 Page $3,330 $3,170 $3,005 $2,330 1/2 Vertical $3,025 $2,965 $2,800 $2,190 1/2 Horizontal $2,895 $2,755 $2,610 $2,030 1/3 Page $2,015 $1,905 $1,805 $1,405 Ask about special opportunities, including INSERTING your promotional materials in Mobility. For more information or to request a media kit, please contact The YGS Group: Zack Buchanan OR Heather Troast zack.buchanan@theygsgroup.com heather.troast@theygsgroup.com x x124

12 WHAT DOES THE EXHIBIT SPACE COST AND WHAT IS INCLUDED*? The initial booth space fee for Worldwide ERC members is $3,800. This fee includes: One 10 x 10 full booth space, draped to include 8 high backdrops and 3 high side rails One 7 x 44 booth identification sign Listing in the Worldwide ERC exhibit directory, to be included in the conference program Listing on the Worldwide ERC website: two months prior and one month post- conference One complimentary full conference registration per exhibiting company for full access to all conference sessions and social events Opportunity to purchase a pre-conference mailing list of attendees registered as of April 8, Double booth spaces (10 x 20 ) and island booths (20 x 20 ) are also available. Please see the exhibit contract for pricing. For sponsors wishing to receive preferred booth assignment, both sponsorship and exhibit contracts must be received by February 24, *Please note that items such as furniture, electricity, carpeting, etc. are not included in the exhibit space fee. Costs are determined by local and regional rates. Forms for ordering will be available through Freeman and a link to their online Exhibitor Services Kit will be sent to exhibitors along with their booth assignment confirmation in March.

13 How is exhibit space assigned? Exhibit booth space fills up quickly and location assignments are made on a first-come, first-served basis in the order in which Worldwide ERC receives contracts and payments after preferred sponsor placement. The booth assignment process will begin on February 25, When the exhibiting company s contract comes up for placement, the primary and alternative representatives listed on the exhibit space contract will be ed an up-to-date floor plan to select location choices from available booth space. Booth assignments will be sent via by March 11, How do I reserve exhibit space? Don t be left out! There is limited exhibit space available. To reserve your exhibit space today, complete the exhibit contract included in this prospectus and fax it to or it to sponsorshipandexhibits@worldwideerc.org. How does the complimentary designated exhibitor register? The enclosed designated exhibitor registration form MUST be completed and returned to Worldwide ERC no later than April 29, 2016 in order to receive the one (1) complimentary registration and be listed in the onsite attendee list. All additional booth personnel must register and pay the full conference registration fee. Island booths receive two (2) complimentary designated exhibitor registrations. All booth personnel must be full-time employees of the exhibiting company and fully paid registrants at the conference. Elected officials of the company may be present in the booth, but must be registered under the name of the company by which they are employed.

14 WHO EXHIBITS? Past Conference exhibitors have included such companies as: Air Animal Pet Movers AIReS Altair Global American Homes 4 Rent Associated Attorney Title & Closing Co. P.C. Brook Furniture Rental Inc Brookfield Global Relocation Services Cartus CMS Inc. Crown World Mobility Equus Software EverBank Executive Movers Service Fidelity Residential Solutions Forward Relocation Graebel Moving and Workplace Solutions Graebel Relocation HMS HOME Warranty Home Partners of America Home Sweet Home Homewood Suites by Hilton & Home2Suites by Hilton HSF Affiliates LLC Huntington Mortgage IMPACT Group Ineo, LLC Interconex, Inc. J. Barber/National Van Lines, Inc. Level Furnished Living MiniMoves, Inc. Montway Auto Transport Morreale Real Estate Services, Inc. MoveBuilder MSI Global Business Solutions Nedrac, Inc. Nomad Temporary Housing NuCompass Mobility Services Inc Oakwood Worldwide OneSource Solutions Penske Plus Relocation Services PODS Preferred Corporate Housing Quicken Loans Relocation Directors Council Rental Relocation SIRVA Worldwide Relocation and Moving Stafford Housing Sterling Relocation Stevens Worldwide Van Lines Stewart Title TheMIGroup Travelers Corporate Relocation Program Travelers Haven, LLC TRC Global Solutions UniGroup UrbanBound Weichert Mobility Tax Services Williams & Williams Real Estate Auctions Xerox Relocation & Assignment Services Zippy Shell Storage and Moving

15 2016 EXHIBIT & SPONSOR RULES & REGULATIONS Worldwide ERC reserves the right to reject requests to advertise, sponsor, or exhibit in those cases which, in its sole and unfettered discretion, it determines not suitable or appropriate. Approval or rejection does not imply any Worldwide ERC opinion on the value or professionalism of the services or products in question. Admittance to the Exhibit Area Exhibitors will pick up badges ON-SITE. Badges are required during official move-in hours and during official registration hours each of the event days. Temporary workers and contractors working in the exhibitor s booth for installation or dismantle must wear a working pass. Company identification is to be presented at the time badges are handed out. Official Worldwide ERC badges are required for admission of all attendees. Booth Assignment and Sublease Worldwide ERC will strive to fulfill all space requests. Exhibit booth assignment will be made in the order that Worldwide ERC receives paid contracts after preferred sponsor placement. For contracts submitted by February 24, 2016, confirmation of booth location will be sent via by March 11, For contracts received after February 24, confirmation of booth location will be ed as soon after March 11 as the contract is processed by Worldwide ERC. Please note that the full payment must be received before booth space is confirmed. Worldwide ERC reserves the right to reassign booth space that has been confirmed in the event that the Exhibit Hall does not sell out. Exhibitor shall not sublet booth or any equipment provided by Worldwide ERC ; nor shall exhibitor assign this lease in whole or in part. Refund Policy In the event an exhibitor is forced to cancel the contracted exhibit space, Worldwide ERC requires written notice prior to March 25, 2016 and cancellation will be subject to a $500 cancellation fee. Failure to notify Worldwide ERC of the intent to cancel prior to March 25, 2016 will result in full loss of the exhibit fee paid. Should any space remain unoccupied one hour before the exhibit hall opens, Worldwide ERC reserves the right to rent such space to any other applicant or eliminate such space. Cancellation Worldwide ERC reserves the right to cancel this contract if, in its opinion, the previous conditions are not observed or if payment in full is not received at the time the exhibit space is contract is submitted. If, for causes beyond the control of Worldwide ERC, it is unable to comply with the terms of this contract and deliver the space allotted hereunder, this contract shall be considered terminated and any payments made by the exhibitor shall be refunded, less expenses incurred by Worldwide ERC.

16 Use of an Outside Contractor Exhibitors must notify Worldwide ERC no later than April 8, 2016 of their desire to use an outside contractor by submitting the form in this package, along with a copy of the contractor s Certificate of Insurance. Worldwide ERC reserves the right to deny such request if, in its sole judgment, the proposed contractor cannot meet Worldwide ERC standards as to proficiency, ability, insurance or the like. Exhibit Space Occupancy Any Exhibitor that fails to occupy its assigned exhibit space by the end of published set-up hours, leaves its exhibit space unattended during Event hours, or begins dismantling of exhibit space prior to the close of the Event by Worldwide ERC, may forfeit its right to the exhibit space and its eligibility to exhibit at future Worldwide ERC events. Displays Linear (in-line) booths over eight (8) feet in height and perimeter (backs to an outside wall) booths over twelve (12) feet in height and more than five (5) feet in depth are prohibited. For island booths, the entire cubic content of the space may be used up to a maximum height of sixteen (16) feet. Any signage or items exceeding these heights will be removed at exhibitors expense. If an exhibit hall does not have carpet, all exhibitors are required to have carpet in their booth. Carpeting and furniture are not included in the exhibit fee. If a booth is not carpeted by the end of setup, Freeman will be instructed to carpet the booth and bill the exhibitor. Displays and exhibits in public view are required to be appropriately finished on all sides and surfaces. If surfaces are unfinished, Worldwide ERC may authorize Freeman to complete necessary finishing and exhibitor will be responsible for all costs. No interference with the light or view of other exhibitors will be permitted. Show management will set reasonable limits on sound system levels throughout the event. Exhibitors may be required to discontinue usage of sound systems or music that exceeds acceptable levels as noted by show management. Exhibitors are responsible to adhere to local regulations involving fire, safety and business issues as required by permit or statute. Promotional Activities & Materials Exhibitors & Sponsors may not schedule private functions or events which conflict with officially scheduled Worldwide ERC events. Promotional activities are limited to the confines of space assigned by Worldwide ERC and these may not obstruct the aisles, general areas or spaces assigned to others. Exhibitors may distribute promotional materials at their exhibit booth only. Materials are not to be left at any other areas of the exhibit hall (i.e. bars, cocktail tables, food stations, etc.). If company materials are left anywhere outside of the company booth, they will be disposed of. Requests for approval for costumed booth personnel or to use entertainment of any kind must submitted in writing (fax or to meetings@worldwideerc.org) and received by Worldwide ERC by April 8, 2016.

17 Food & Beverage Food & Beverage may be dispensed from exhibitor s booth within these guidelines: exhibitors must submit request for approval to Worldwide ERC by April 8, Exhibitors must provide all attendees the opportunity to sample. Any food & beverage distributed by exhibitors must be arranged through the hotel/convention center after obtaining Worldwide ERC approval. Prize Drawing Announcements At the Thursday reception in the Exhibit Hall, a representative from Worldwide ERC will announce all booth prize drawings in the exhibit hall just prior to the closing of the 4:15-6:15 pm reception. Forms for prize drawings will be distributed to each booth. All prizes are to be picked up in the individual exhibit booths. Please note that only one prize announcement per exhibiting company is allowed. Prize drawing announcements will only be made at the Thursday reception. Shipping, Labor, Furniture Rental, and Other Services Freeman, the official show contractor and decorator, will supply the exhibitor with an Exhibitor Services Kit that will include order forms for drayage, furniture rental, installation and dismantling labor, and various other services. This kit will be sent via to the primary contact listed on the company s Exhibit Space Contract. All booth materials must be shipped to Freeman. Shipments will not be accepted by the convention center. Freeman will begin accepting shipments on April 18, 2016, no earlier. Materials must be labeled as follows: Worldwide ERC Americas Mobility Conference 2016 Exhibiting Company Name & Booth Number c/o FREEMAN 9258 Park South View, Suite 100 Houston, TX Phone: FreemanHoustonES@freemanco.com Security Tips for Exhibitors Show management will provide 24-hour guard service for the perimeter of the show and access to the exhibit hall. Exhibitors and approved installation/dismantling team will only be allowed on the show floor during official installation and dismantling hours WITH APPROPRIATE BADGE REQUIRED. Loss or damage to exhibitor property remains the sole responsibility of the exhibitor at all times. We recommend that exhibitors carry the appropriate insurance coverage and store excess supplies and merchandise with Freeman or in a facility outside the hall. During teardown, stay with your exhibit until your empty cartons are delivered and your goods are packed, sealed, and properly labeled. Any shipments not being handled by Freeman are the sole responsibility of the exhibitor.

18 Responsibility for Loss or Damage The exhibitor assumes all responsibility for damage caused by the exhibit or the exhibiting company to the person, property, or rights of other parties including injury to floors, walls, decorations or equipment of the hotel or exhibit contractor. The exhibitor warrants that it carries insurance against any claim of negligence, personal injury, or intentional tort arising from its exhibits, including set up, removal, and operation, in an amount of at least $250,000. Indemnification The exhibitor agrees to hold harmless Worldwide ERC, Freeman, and their respective directors, officers, employees and contractors for any claim made against them arising from the exhibitor s action or inaction in fulfilling the duties under these Rules & Regulations. Venue & Jurisdiction The exhibitor agrees that any dispute arising (with the exception of payments due and owing for booth rental or miscellaneous rental fees) out of these Rules & Regulations will be settled by binding arbitration, with one arbitrator, under the then current commercial arbitration rules of the American Arbitration Association. Arbitration will take place in Arlington, Virginia and will be decided according the laws of the Commonwealth of Virginia. Arbitration will be final, and the arbitrator s decision may be entered into the records of any court of competent jurisdiction.

19 2016 Americas Mobility Conference EXHIBIT SPACE CONTRACT Exhibiting Company: (Please provide the name of the company as it is to appear in the program furnished to all Conference registrants.) Contact Name: Title: Phone: Address: City/State/Province and Zip/Postal Code, Country: Alternate Contact Name: Title: Phone: Note: Booth spaces will be assigned based upon the order in which contracts and payments are received by Worldwide ERC, after preferred sponsor placement. The booth assignment process will begin on February 25, 2016 and locations will be confirmed by by March 11. BOOTH PLACEMENT PROCESS: When the exhibiting company s contract comes up for placement, the primary and alternative representatives listed on this contract will be ed an up-to-date floor plan to select location choices from available booth spaces. Worldwide ERC reserves the right to reject requests to advertise, sponsor or exhibit in those cases which, in its sole and unfettered discretion, it determines not suitable or appropriate. Approval or rejection does not imply any Worldwide ERC opinion on the value or professionalism of the services or products in question. Please DO NOT locate booth next to or immediately across from (Company Name ONLY). Limit 3 Companies. Submit a brief description (no more than 50 words) of the services your company offers as they pertain to workforce mobility. The descriptions will be printed in the Conference program and your company will be listed on Worldwide ERC s Web site. Descriptions are limited to a definition of the services provided and may be edited by Worldwide ERC. Please your description to meetings@ WorldwideERC.org no later than March 25, Exhibit Fees are based on company membership with Worldwide ERC. Exhibit Option Member Rate Non-member Rate One 10 x 10 booth space (includes one full Conference registration) $3,800 $4,725 Discounted additional adjacent booth space $2,500 $3,150 Island Booth (includes two full Conference registrations) $11,750 $14,700 Method of payment: Payment MUST accompany your contract. Booth space will not be reserved until payment is received. If payment is being made by check, a credit card must be provided to hold reservation if the check is being mailed separately. A check in the amount of $ payable to Worldwide ERC is enclosed. Payment is to be made by the following Credit Card: VISA MasterCard American Express Credit card is to hold space only. A check in the amount of $ payable to Worldwide ERC will be submitted within 10 days. Card Number: Expiration Date: Cardholder Name: Please contact me regarding advertising space in Mobility. Cardholder Signature: PLEASE NOTE: Booth space will not be confirmed without payment. The Undersigned hereby applies for the exclusive use of exhibit space during the Worldwide ERC 2016 Americas Mobility Conference May at the Hilton Americas in Houston, Texas. Furthermore I/We have read and understand the General Information and Rules & Regulations, and shall advise our company personnel of the regulations to comply with the terms stated therein. Signature: Date: RETURN THIS CONTRACT TO: Worldwide ERC Attention: Sponsorship & Exhibits 4401 Wilson Boulevard, Suite 510 Arlington, VA 22203, USA FAX: sponsorshipandexhibits@worldwideerc.org

20 Worldwide ERC Americas Mobility Conference May Hilton Americas Houston, Texas FOOD & BEVERAGE FOOD & BEVERAGE ' ' WORLDWIDE ERC ' ' ' EXIT EXIT EXIT EXIT EXIT EXIT ENTRANCE T FV T NO ENTRY

21 EXHIBITOR DEADLINE CHECKLIST ASAP Complete and return the enclosed Exhibit Space Contract* and Designated Exhibitor Registration Form.* February 24 Deadline for preferred exhibit space consideration for sponsors who submit both sponsorship and exhibit contracts.* February 25 Booth assignment process begins. Space will be assigned in the order that contracts were received, after preferred sponsor placement. As contracts come up for placement, the primary and alternative representatives listed on the exhibit space contract will be ed an up-to-date floor plan to select location choices from available booth space. Payment MUST be received before booth space is confirmed. March 11 For contracts received by February 24, booth assignment will be confirmed by this date via . March 25 Deadline to submit 50-word company description as it is to appear in the conference program. March 25 Deadline to submit Company Contact Listing Form for listing in conference mobile app.* March 25 Deadline to send your research report/white paper information to if you wish to participate in the Research Promotion Program (see page 9 for details). March 25 Deadline to send your prize information to meetings@worldwideerc.org if you wish to participate in the Prize Giveaway Promotion Program (see page 9 for details). March 25 Deadline for written notice of cancellation. Cancellation before this date will be subject to a $500 cancellation fee. Failure to notify Worldwide ERC of the intent to cancel by this date will result in full loss of the exhibit fee paid. April 8 Deadline to order pre-americas Mobility Conference attendee mailing list.* Please note that a sample of your mailing must be submitted to Worldwide ERC for approval prior to the mailing list being sent via . April 8 Deadline to submit to Worldwide ERC written requests for approval for food and beverages to be served at booth or for any form of entertainment (e.g. noise makers, live models, musicians, etc.) April 8 Deadline to submit the Notification of Intent to Use a Non-Official Contractor form* along with a copy of the contractor s General Liability Insurance Certificate to Worldwide ERC and Freeman (only due if you are using an outside contractor). April 8 Deadline for Hospitality Suite & Hotel Function Space requests.* April 26 Discount deadline for ordering furnishings and services through Freeman (see online exhibitor services kit for more information). April 29 Deadline to the submit Designated Exhibitor Registration Form* in order to be printed in the attendee list that is distributed onsite. * Please use appropriate forms provided within this prospectus

22 WHO TO CONTACT For questions regarding exhibits, sponsorship, and custom sponsorship sales contact: Glen Cox, Director, Alliances & Member Relations or OR Alexandra Holtzman, Manager, Alliances or For Mobility advertising contact: Zack Buchanan, Account Executive, The YGS Group x191 or OR Heather Troast, Account Executive, The YGS Group x124 or For housing, hospitality suite, and hotel function requests contact: Julie Pavlik, Director, Meetings or For general conference inquiries contact: Karen Kroehler, Senior Manager, Meetings or For registration questions contact: Customer Care or For more information about the 2016 Americas Mobility Conference, visit:

23 FOR OFFICE USE ONLY No. Co. No. Cat Date WEB REGISTER ONLINE FAX MAIL Worldwide ERC 4401 Wilson Blvd. Suite 510 Arlington, VA Applications and payments received after April 29, 2016 WILL NOT appear on the registration list. Worldwide ERC Designated Exhibitor Registration Form 2016 Americas Mobility Conference May 18-20, 2016 Houston, TX Registration Information (please print all information) Name: Position/Title: Company Name: Please check the boxes that apply to you: How did you hear about this Conference? Colleague HR group WERC brochure/mailing WERC ad WERC I m a past attendee Other: I am a YP40 (Young Professionals 40 or under) Address: City/State/Postal Code: Country: Phone: The above is a new address. All future Worldwide ERC information should be sent to this address. Information for Badge (if different from above) Nickname: Full Name: Company Name: City/State/Country: Service Charges Substitutions for persons originally registered for the meeting will be subject to a $50 processing fee. Cancellations by or letter, received in the Worldwide ERC office after April 8 will be subject to a cancellation fee of $100 per registration. No refunds can be made for cancellations received after May 6. Separate fees apply to GMS registrations. General Conference Registration Designated Exhibitor Registration [EXHSPO] One full Conference registration included with exhibit space Early Fee By March 11 Register and Submit Payment: Until April 15 After April 15 Included in Exhibit Space Payment Optional Program Registration Member Fee Non-Member Fee GMS Educational Program Package Sign up for all three modules and save! $1245 $1345 Please note that Modules 1 & 2 will be offered online only. Module 3 will be offered in person in Houston. GMS Module 1: Applied International Assignment Policy Development (Offered online only) $500 $550 GMS Module 2: Policy Alternatives, Strategies and Tactics for Global Workforce Mobility (Offered online only) $500 $550 GMS Module 3: The Intercultural Challenge: Supporting Successful $500 International Assignments $550 (Wednesday, May18, 8:30 am 4:30 pm) Strategic Talent Mobility Course (Tuesday, May 17, 8:30 am 4:30 pm) $500 $550 RDC Mentors to Masters Program for Conference Registrants (Attendance limited; Wednesday, May 18, 1:30 pm 4:30 pm) $75 $75 RDC Mentors to Masters Program Only (Wednesday, May 18, 1:30 4:30 pm) $145 $145 Fairways for the Foundation Charity Golf Tournament (Wednesday, May 18, 7:00 am 4:00 pm) $175 $195 Walk for the Foundation (Friday, May 20, 7:00 8:00 am) *Donation to participate * * Total Fees: $ Method of Payment Check in the amount of $ (Please make payable to Worldwide ERC ) Credit Card (please check one) American Express MasterCard VISA Card Number: Exp Date: Cardholder s Name: Billing Address: (if different from above) Signature: Date: Please check here if you require special accommodations to fully participate and attach a written description of your needs. **To reserve hotel accommodations visit our website at

24 COMPANY CONTACT INFORMATION FORM MOBILE APP LISTING Please provide below your company contact information exactly as it should appear in the directory in the mobile app. The app will be available for download to all Americas Mobility Conference attendees. Contact Name: Designation(s): Job Title: Company Name: Address: City/State or Province and Zip/Postal Code: Country: Phone: Website Address: Twitter Handle: Please complete this form and return no later than March 25, 2016 to or fax:

25 MAILING LIST ORDER FORM If You Are Planning a Mailing to Worldwide ERC 2016 Americas Mobility Conference Attendees, We Can Help! Worldwide ERC offers the opportunity for AMC Sponsors & Exhibitors to purchase a list of mailing addresses of all Conference attendees registered as of April 8, The mailing list will be provided as an Excel spreadsheet that you can use to make your mailing labels and will be sent via by April 15, Please note the list will be run only once and will not include addresses. To order, please fill out this form and return it to Worldwide ERC along with a check or credit card number to cover the cost of the list and a sample of your mailing piece. If you need further information, please call or meetings@worldwideerc.org. **Please note that payment, along with a sample of your mailing piece, must be received by Worldwide ERC by April 8, Your order will not be sent until the sample piece is received by Worldwide ERC. Mailing Address List Prices for Sponsors/ Exhibitors* Corporate/Government Attendee List $550 All Attendees List $750 Total Amount Enclosed: $ Payment must be received before list will be sent *Only Sponsors and Exhibitors are eligible to purchase mailing lists Enclosed is a check in the amount of $ made payable to Worldwide ERC OR Please charge to: VISA MasterCard American Express Card Number: Exp. Date: Cardholder s Name: Cardholder s Mailing Address: Cardholder s Signature: Mailing list is to be sent to: Name: Company: Phone: Return this form with payment to: Worldwide ERC Conference Department 4401 Wilson Boulevard, Suite 510 Arlington, Virginia USA Fax: meetings@worldwideerc.org

26 HOSPITALITY SUITE REQUEST FORM To reserve one of the hospitality suites at the Hilton Americas for the Worldwide ERC 2016 Americas Mobility Conference May 18-20, please fill in the appropriate information listed below. All suite requests are subject to availability and all reservations must be submitted to the Worldwide ERC office. Worldwide ERC will make every effort to assign you the suite of your choice or the available suite most closely meeting your request. Please return the completed form to: Worldwide ERC, 4401 Wilson Blvd., Suite 510, Arlington, VA 22203, Attention: Conference Department Fax: THE SUITE IS TO BE RESERVED UNDER THE NAME OF: Name: Title: Company: Street Address: City/State/Province, Zip/Postal Code, Country: Phone: Fax: On-site Contact (if other than the above individual): Arrival Day/Date: Departure Day/Date: Please indicate the type of suite preferred. Note that prices are per night. Once approved by Worldwide ERC, you will make all subsequent arrangements directly with the hotel s catering/hospitality department. Please note that suite availability is limited. Capacities listed are for a flow reception. One Bedroom Deluxe Suite LIMITED AVAILABILITY! Approximately 1,100 square feet Connecting King or Queen/Queen Bedroom Conference table seating for 6 Reception capacity approximately 20 people Deluxe Parlor Suite Approximately 650 square feet Queen-sized Murphy-style Bed Conference table seating for 6 Reception capacity approximately 20 people Can be attached to a separate bedroom for additional $299/night $ per night $ per night NOTE: Functions may not conflict in any way with attendance at scheduled Worldwide ERC functions. Available times to hold events are after 7:30 p.m. on Wednesday, May 18 and after 6:15 p.m. on Thursday, May 19. This includes the time attendees are to meet for transportation if the event is being held offsite. Guarantee: All reservations must be guaranteed by a major credit card in the amount of one night s room rate. All rooms are subject to tax, service fees & resort fees. The hotel will accept: VISA, MasterCard, American Express, Discover and Diners Club. Guarantee by: Please charge to: VISA MasterCard American Express Discover Diners Club Card Number: Exp. Date: Cardholder s Name: Cardholder s Signature: HOTEL FUNCTION SPACE WOULD BETTER FIT OUR NEEDS (complete Hotel Function Space Request form)

27 FUNCTION SPACE REQUEST FORM To request function space at the Hilton Americas during the Worldwide ERC 2016 Americas Mobility Conference May 18-20, please fill in the appropriate information listed below. All space requests are subject to availability and final approval by Worldwide ERC and the hotel. All requests must be submitted to Worldwide ERC. All functions whether held in a hotel, convention center or off-property may not conflict in any way with attendance at scheduled Worldwide ERC functions. Please return the completed form to: Worldwide ERC, 4401 Wilson Blvd., Suite 510 Arlington, VA 22203, Fax: meetings@worldwideerc.org Space is requested for: Company: Contact: Title: Address: City/State or Province and Zip/Postal Code: Country: Phone: Please confirm function space to accommodate our event as follows: Date and time of function: Number of people to be accommodated: Type of seating arrangement required: Type of function: Meeting Reception Dinner Other (please specify): NOTE: Functions may not conflict in any way with attendance at scheduled Worldwide ERC functions. Available times to hold events are after 7:30 p.m. on Wednesday, May 18 and after 6:15 p.m. on Thursday, May 19. I have read the restrictions which apply to privately held functions during the Worldwide ERC Americas Mobility Conference and agree to comply with all the guidelines set forth by Worldwide ERC. Signature: Date: Title: ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ To be completed by Worldwide ERC Approval is granted for the above function, which is to be held: Between the hours of: Space confirmed is: Signature Date

28 Please return to: Show Worldwide Management ERC 4401 Wilson Blvd., Suite 510 Arlington, VA USA Fax: NAME OF SHOW: NOTIFICATION OF INTENT TO USE A NON-OFFICIAL CONTRACTOR RETURN BY: APRIL 8, 2016 EXHIBITING COMPANY NAME: BOOTH #: EXHIBITING COMPANY ADDRESS: PRINT NAME: SIGNATURE: (CITY) (STATE) (ZIP) DATE: PHONE: (EXT.): FAX: AREA CODE AREA CODE If your company plans to use a firm who is not the official service contractor as designated by Show Management, please complete this form and send to the address listed above. Company Name Booth Number NON-OFFICIAL contractor Contact at Show Phone Number w/ area code "Non-Official" Service Contractor Address of Service Contractor Type of Service to be Performed Inform your "Non-Official" Service Contractor that they must send a copy of a General Liability Insurance Certificate no later than 30 days prior to show date or they will not be permitted to service your exhibit. *It is the responsibility of the exhibitor to see that each representative of a Non-Official contractor abides by the official rules and regulations of this event. Please copy: Freeman 9258 Park South View, Suite 100 Houston, TX Fax: (713) / FreemanHoustonES@freemanco.com