SUMMARY MINUTES OF MEETING UN- NGO- Red Cross- Donor- Government Coordination Meeting 5 June 2014

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1 SUMMARY MINUTES OF MEETING UN- NGO- Red Cross- Donor- Government Coordination Meeting 5 June 2014 Chaired by: Rajan Gengaje, Head of Office, OCHA - Indonesia (Presentations are available in full on the OCHA Indonesia website) 1. Update on the Security Situation - UNDSS Middle East Respiratory Syndrome (MERS): the Ministry of Health has not issued travel restriction to those countries affected by MERS. Haze hazard in the area of Riau will be expected to worsen. Presidential election has started. There are no reports of election- related violence. Peaceful election is expected on 9 July. Crime in Bali is increasing. Police will step up presence especially in tourist areas. 2. Humanitarian Update OCHA Volcanic Activity: Mt. Sangeang Api erupted on 30 May. The eruption spewed smoke and ash up to 3 km in the sky and caused frequent and continuous volcanic tremors. As a result, the spewed smoke and volcanic ash affected 25 sub districts across Bima and Sumba Timur Districts. There is currently no report of health issues or respiratory diseases following the eruption. All flight schedules to/from Bima (West Nusa Tenggara), Sumba Barat Daya and Kupang (East Nusa Tenggara) were cancelled for May During April- May, several volcanoes have increased activity that prompted the National Volcanology Centre (PVMBG) to raise the alert status of Mt. Soputan in North Sulawesi and Mt. Sangeangapi in West Nusa Tenggara to level 3, and to increase the alert status of Mt. Slamet in Central Java to level 2 and Mt. Merapi in Yogyakarta to level 1. Currently there are five volcanoes at alert level 3. An earthquake with the magnitude of 6.2 on the Richter scale at a depth of 15 km occurred on 18 May. The earthquake s epicenter was in the sea, 342 km southwest of Aceh Jaya, Nanggroe Aceh Darussalam Province. The earthquake did not trigger a tsunami warning alert. There are no reports of casualties or damages. In May 2014, BNPB s temporary figures indicated 51 disaster events: 23 floods, 15 whirlwinds, and 13 landslides. A flash flood in Aceh severely damaged one house and inundated 41 others. A family of six persons was temporarily displaced. Floods inundated 40 houses in West Java, 15 houses in Central Java, and 701 in South Sulawesi. Whirlwinds in Riau caused one casualty and two minor injuries. Whirlwinds caused medium damage to 10 houses in West Jakarta and severe damage in house in West Sumatra. Landslides and floods have damaged over 200 houses in Kalimantan and South Sulawesi. In April 2014 there were 120 disaster events: 55 whirlwinds, 35 floods, 27 landslides, 3 floods with landslides. BNPB reported that these disasters caused: 36 deaths and missing persons, 81 injuries and around displacement to 7,558 persons.

2 The disasters also damaged houses: 366 with severe damage, 290 with medium damage and 9,539 houses with light damage. During the month, landslides claimed 12 casualties (out of 36) and caused damage to 93 houses. Whirlwind injured 13 people (out of 24) and caused 2,886 houses damaged (out of 10,195). Floods caused displacement to 6,819 persons (out of 7,558) and caused 7,162 houses damaged (out of 10,195). West Java was most frequently hit by disasters with 10 floods, 19 whirlwinds and 12 landslides. East and Central Java follow with six floods, eight whirlwinds and six landslides in East Java, and six floods, ten whirlwinds and three landslides in Central Java. 3. Update on volcanoes on alert level 3 and preparedness activities PVMBG Mt. Sinabung - Recommendations: Residents and visitors/tourists are prohibited from approaching the summit area within a 3- km- radius from the active crater of Mt Sinabung (and a 5- km- radius for south and southeast directions because these areas can be devastated by pyroclastic flow). Residents of the Sukameriah, Bekerah and Simacem villages should be evacuated. Residents with their villages located in a 3km radius from the crater and located on the end side of the horse- shoe shaped valley extending from the summit crater (Guru Kinayan, Kutatonggal, Brastepu, Sibintum and Gamber villages) should be evacuated as this area could be devastated by pyroclastic lava flow. Residents of the Mardinding, Perbaji, Selandi, Sukanalu, Sigarang- garang, Kutarakyat, Kutagugung, Lau Kawar, and Kutatengah villages can continue with their normal activity and reoccupy their own villages. The local Government should prepare a new evacuation road from Kuta Tengah village before the Kuta Tengah residents reoccupy their village. Given the current situation of frequent rain in the surrounding area of Mt. Sinabung, people who leave along the river have been alerted to the possibility of secondary hazards such as lahars. Sukameriah, Gurukinayan, Bekerah and Simacem villages which are located on the end side of the horse shoe- shape valley extending from the summit crater can be a devastated area from large eruption or lahars as a consequence of: Short term: Relocation to the safe area of residents from the Sukameriah, Bekerah, and Simacem villages. Long term: Relocation to the safe area of residents from Guru Kinayan, Berastepu, Gamber and Sibintun villages. Mt. Lokon - Recommendations: Community and tourists are not to approach and/or engage in any activities within a radius of 2.5 km from Tompaluan Crater. In order to prepare for Lokon s eruption, residents who reside in Kinilow village are to be equipped with communication and early warning equipment such as loudspeakers, bells, wind chimes, etc. Residents who live near the river banks around Lokon volcano must be aware of the occurrence of lahar. Residents are recommended to stay in the house in the occurrence of ash fall, and when outdoors it is advisable to always wear a mask and eye protection.

3 Residents are recommended to remain calm and follow directions from local government The Regional Disaster Management Agency (BPBD) Tomohon is expected to disseminate information to the public. Mt. Soputan - Recommendations: The community and tourists are not to go within a radius of 6.5 km from the summit, in order to avoid rock fall and pyroclastic density currents. It is not necessary for residents who live outside a radius of 6.5 km from the summit to evacuate. It is forbidden to climb to the summit of Soputan and engage in any activities on the camping ground. Be aware of the occurrence of lahar, especially the rivers that disgorge around the slopes of Soputan volcano, such as Ranowangko River, Pentu River and Popang Lawian River. Residents are advised to always wear a mask and eye protection in the event of ash fall and when being outdoors. Residents are recommended to remain calm and follow directions from local government Mt. Sangeang - Recommendations: Communities nearby G. Sangeangapi and visitors/tourists are not to indulge and engage in any activities in Sangeang Island. Residents are recommended to stay in the house in the event of ash fall and when being outdoors it is advisable to always wear a mask and eye protection. Residents are recommended to remain calm and follow directions from local government BNPB issued a publication with profiles on volcanoes in Indonesia complete with population data. This document will be useful to analyze the impact on population. OCHA will share the document on its website, Considering the volcano conditions in North Sulawesi, BNPB will have a workshop on volcano preparedness on June in North Minahasa. 4. Presentation on big data and its application for humanitarian issues - Pulse Lab Jakarta Global Pulse is a special initiative of the UN Secretary- General that started in Global Pulse specializes on research to analyze big data and to help the UN system with real time digital information for decision making. Global Pulse has the vision to have real- time measurements of human well- being by harnessing big data for sustainable development. A partnership was made with the government, NGOs, the public sector, and private companies. Global Pulse is analyzing different types of data sets, primarily the publicly available web data sets to analyze how people react when something happens such as a disaster, how people evacuate, how people change behavior. From the big data sets, they analyze three issues: a) situational awareness, b) early warning, and c) programme evaluation. Currently there are Pulse Labs in the UN headquarters in New York, Indonesia and Uganda. Pulse Lab Jakarta office was officially opened in March as a joint project of the Government and UN.

4 Example: Mt. Sinabung eruption: More than 100,000 tweets (on Twitter application) discussing various issues such displaced people, situational information, food, and child issues. 5. AOB World Humanitarian Summit (WHS) The World Humanitarian Summit (WHS) is an initiative of UN Secretary- General to improve humanitarian action. Through the two- year consultation process, the aim is to build a more inclusive and diverse humanitarian system by bringing all key stakeholders together to share best practices and find innovative ways to make humanitarian action more effective. The process is being managed by OCHA and will culminate in a global summit in May 2016 in Istanbul. Japan and Indonesia are the co- hosts for the Summit. In the lead up to the Summit, eight regional consultations are being held around the world with the aim to contribute to the global WHS agenda and shape the outcomes of the Summit by providing regional perspectives and recommendations for the future of humanitarian action. For North and South- East Asia, the regional consultation will take place in Tokyo on July The Government of Indonesia will co- host the Tokyo Regional Meeting together with the Government of Japan. OCHA works with the Ministry of Foreign Affairs through Mr. Yohpy Wardhana, the Deputy Director for Humanitarian Affairs, and his team on this issue. The consultation has two parts: for civil society facilitated by the Humanitarian Forum Indonesia (HFI); and for the country team which will be held by the Humanitarian Country Team at the decision making level. Online consultations are also being conducted by 6 June 2014 and can be participated in through The result of the consultation will be analyzed by the OCHA Regional Office in Bangkok for further submission to the Tokyo Regional Meeting. Progress on the final revision of the regulation of the Head of BNPB no. 22/2010 on the role of the international community during emergency response (BNPB representative was unable to attend the meeting, however, they sent the presentation) The first public consultation of the revised draft on the newly improved regulation was conducted on 4 March Inputs from participants were among others were the inclusion of national cluster arrangement and simplification of process. The latest discussion on revising the draft was held by BNPB on 19 May The revised draft needs improvement to be aligned with the lessons learnt from the Mentawai Megathrust Disaster Relief Exercise (DiREX) that was held in March 2014 in Padang, West Sumatra. Key inputs from DiREX for the draft include the establishment of Multi- Agency Area Command Centre (MAC) and the inclusion of the AHA Centre to be supported by On Site Operations Coordination Centre (OSOCC)/OCHA. The BNPB Task Force will need to meet again to revise the draft. MAC derived from the operations of Incident Command System (ICS) in the US. More information on ICS can be found on the FEMA website. Update by UKP4 on 10th year of Indian Ocean Tsunami Commemoration Aceh Provincial Government will organize events in commemoration of the 10 th anniversary of the Indian Ocean tsunami. Partnership with NGOs, universities, and international organizations are being explored for a number of events such as a global disaster expo, Aceh Disaster Award and cultural exhibition.

5 Those who would like to collaborate, please contact Drs. Reza Pahlevi, Head of the Department of Tourism and Culture, Aceh Province, , at Closure of ECHO office in Indonesia ECHO will be closing its office in Indonesia after fifteen years of operation in the country. However, ECHO will continue to monitor the situation in the country through its regional office in Bangkok. 6 th Asian Ministerial Conference on Disaster Risk Reduction (AMCDRR) The Secretariat of the AMCDRR has confirmed that the conference will be held on June 2014 in Bangkok. Those who will attend the meeting will need to reconfirm their participation by visiting the website of UN ISDR (www.unisdr.org or Province Profile OCHA is working with BNPB, BPS, UNFPA and WFP on infographic data profiling of all provinces in Indonesia based on population data (gender, age, disability, etc.) as well as some sectoral information such as health, livelihood, WASH, and education. BNPB will launch the Province Profile document in July 2014.

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