2011 Regional Synchronized Skating Championships. Online Event Registration Synchronized Skating Team Instructions

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1 2011 Regional Synchronized Skating Championships Online Event Registration Please read through the entire document and ensure that you have completed all sections. Your event registration will not be accepted until all required information and forms have been received. STEP #1: Collection of Hard Copy Forms and Payment As communicated in the event announcement, the following items must be signed and forwarded to the event organizers: Skater Waivers (one per skater) Choreography Waiver (one per team) Entry Confirmation Sheet Cheque (one per team) These forms can be downloaded from the respective websites for the Regional competitions. A fully completed Skater Waiver package must be provided for all attending team members. Any skater missing a signature (or parent/guardian signature if under the age of 19) will not receive accreditation for the event. Please forward the completed forms and entry fee to the appropriate address below by the indicated deadline: 2011 Mountain Regional Synchronized Skating Championships by December 17, 2010 BC/YT Section Skate Canada Attn: Barb Stott 6501 Sprott Street Burnaby, BC V5B 3B Prairie Regional Synchronized Skating Championships by December 15, 2010 Tammy Roe Box 1638 Moosomin, SK S0G 3N0 groe@rfnow.com 2011 Ontario Regional Synchronized Skating Championships by December 20, 2010 Skate Canada Northern Ontario P.O. Box 130 Callander, ON P0H 1H0 865 Shefford Road, Ottawa, Ontario K1J 1H9 Tel: Toll Free: Fax: Toll Free: E mail: skatecanada@skatecanada.ca

2 2011 Quebec Regional Synchronized Skating Championships by December 15, 2010 Fédération de patinage artistique du Québec c/o Diane Choquet, Coordinator 4545, Pierre de Coubertin P.O. Box 1000, Station M Montréal, QC H1V 3R Atlantic Regional Synchronized Skating Championships by December 6, Atlantic Regional Synchronized Skating Championship c/o Susan Thistle 6 Calver Ave St John s, NL A1C 2W9 Fax: Synchro.nl@hotmail.com STEP #2 Team Profile Update Online event registration will be the club, coach or team manager s responsibility. Only the club has access to the team s file in Members Only. In order for the team manager and/or coach to have access to the online event registration the following steps must be taken by the club: Log on to the Members Only website: From the main menu, follow the menu path: o Clubs and Schools o Synchro Team Update and Registration A listing of all synchronized skating teams currently registered with your club will be displayed. Update a team s listing by selecting Edit on the line corresponding to the team name. Input the coach and team manager s Skate Canada number on this page. By including the coach and team manager it will allow these members access to update and complete the team s online event registration. E mail: An active e mail address is required on this page. All event related information and updates will be sent to the team via e mail so ensure this address is correct. When this page has been completed select Update. STEP #3: Online Event Registration Log on to the Members Only website: From the Main Menu, follow the menu path: o Events & ACGM o Event Registration 2of 5

3 o Select the appropriate event listed under Synchro Events: 2011 Mountain Regionals 2011 Prairie Regionals 2011 Ontario Regionals 2011 Quebec Regionals 2011 Atlantic Regionals Attending Personnel Click Select next to the appropriate team name. Enter all attending personnel information including: Team Manager Coach(es) Chaperone(s) Note: Skate Canada numbers for all personnel will be required. The names of the individuals requiring accreditation on site must be registered online. Provide your team s on site contact information on this page. This is important to include for the event organizers in case they need to contact your team during the event. A cell number is recommended. Once all required information has been input, select Save Changes. Attending Team Members To register all attending team members: Select the icon Event Team Members at the bottom of the page. The bottom half of the screen will list all skaters that have been registered with the team for the season (if a skater is not currently registered with Skate Canada, their name will not appear on this list.) Input all attending team members including alternates by clicking Add beside each their name. If your full team is attending the event you may select the icon Add ALL Members. Once a skater has been added, their name will appear on the top half of the screen under the title Event Team Members. This list will allow you the option of deleting team member names should they not be attending the event. Confirm the event team member list is accurate and be sure to select Save Changes. Note: After competing at the Regional Synchronized Skating Championships teams will not be permitted to update this list. Only those skaters whose names are listed on the team registration form for the Regional Championships will be allowed to skate in the Skate Canada Synchronized Skating Championships (Rule 6404). No substitution or addition shall be allowed. The maximum number of team members permitted in each category is listed below. Alternates should be included on the Event Team Member list: Beginner I & II, Elementary, Juvenile, Pre Novice: 8 16 (+ 4 alternates) Novice, Intermediate and Open: (+ 4 alternates) 3of 5

4 Adult SYS Class I, II and III: 8 20 (+ 4 alternates) Junior and Senior: 16 (+ 4 alternates) STEP #4: Music and Planned Program Information The final step of the online registration process is to verify the music and planned program information. This is included with the general team information found under the following links on the main menu: o Clubs and Schools o Synchro Team Update and Registration o Select Edit on the line corresponding to the team you are registering The next page will have two icons on the bottom, Music and Planned Program Music To update the team s music: Select the Music menu item. Complete the required information on this page. This may be used for media requests so please ensure that it is accurate. Select Add after each information piece has been entered in the text fields Use the remove, change, and move buttons on the right hand side to make any necessary changes. These buttons will only appear once you have entered the music information and selected Add. Junior and Senior teams: You can move between the Short and Free programs by selecting the program from the drop down menu at the bottom of the screen and selecting Get. Once completed, select Save Changes and then Return. Planned Program To update the team s planned program sheet: Select the Planned Program menu item. Select elements from the Select Element drop down box and indicate the time the element appears in the program (time = when the element will begin). Once the element and time has been input select Add. As the elements are updated they will be added to the display at the top of the screen. If the element you wish to add is a transitional element, select Transition and then select the type of transition from the Select Element drop down box. When selecting the Moves in Isolation element, an additional text field will appear below where you will be required to specify the element the team will be performing before pressing Add. Junior and Senior teams: You can move between the Short and Free programs by selecting the program from the drop down menu at the bottom of the screen and selecting Get. Once completed, select Save Changes and then Return. 4of 5

5 IF AT ANY POINT IN THE SEASON THE PLANNED PROGRAM OR MUSIC INFORMATION CHANGES, IT IS THE TEAM S RESPONSIBILITY TO UPDATE IT ONLINE. All updates must be made by the deadlines indicated below. After this point, updates will not be possible and subsequent modifications must be made by phone or through the Skate Canada Member Services Department. Event Online Updates Due: Planned Programs Due: Mountain Regionals December 17, 2010 January 21, 2011 Prairie Regionals December 15, 2010 January 28, 2011 Ontario Regionals December 20, 2010 February 4, 2011 Quebec Regionals December 15, 2010 January 27, 2010 Atlantic Regionals December 6, 2010 January 21, 2011 Please contact the Skate Canada Member Services Department if you have questions. Member Services Tel: ext 2519 Toll Free ext 2519 E mail: memberservices@skatecanada.ca If sending an , please include Online Event Registration as text in the subject field. 5of 5

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