Solicitation Summary Report
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1 Solicitation Summary Report City Of Grand Rapids Solicitation# : Sweeper Brooms, Parts & Repair, Elgin General Header Information No: Title: Sweeper Brooms, Parts & Repair, Elgin Start Date: Jul 23, :00 AM EDT End Date: Aug 6, :00 AM EDT Estimated Total Value: Description: Bids are requested for a one-year term contract with two, one-year renewal options for the purchase of Elgin sweeper brooms and parts and for OEM maintenance and repair of Elgin sweepers as per the specifications contained herein. The City reserves the right to award any single item, any combination of items, and/or award by section as it deems it in it's own best interest. The City reserves the right to split the award to 1 or more vendors if it deems it in it's own best interest to do so. Bidders shall download all attached bid document files, complete the documents as requested, save the completed documents under a new name and upload the saved documents to the bid response. Delivery Terms: Delivery Notes: Payment Terms: Payment Notes: Contact Information: Contact Details: Bidders shall note: all solicitation information and documents shall be available to vendors registered in WebProcure. If you are not currently registered, click on the following link to begin registration: Free On Board Destination All shipments shall be F.O.B Delivered Freight Included to the City of Grand Rapids Michigan. F.O.B. terms other than "F.O.B. Delivered" shall not be accepted. Net 30 Days Vendors shall be aware that invoicing shall be accepted only from the contractor as listed on the bid form and subsequent purchase order. Invoices not meeting this requirement shall be discarded. City Of Grand Rapids Amie Merren 300 Monroe Avenue NW, Grand Rapids, MI, 49503, United States Tel: Fax: amerren@grcity.us If you have any questions, Please contact: Amie Merren 300 Monroe Avenue NW, Grand Rapids, MI, 49503, United States Tel: Fax: amerren@grcity.us
2 Additional Information: Scope of Work: All information in a bidder's proposal and the subsequent contract is subject to the provisions of the Freedom of Information Act no. 442, as amended, MCL or latest revision thereof. It shall be the responsibility of the bidder to assure that the information furnished completely and thoroughly addresses all of the specifications contained herein. It shall be the responsibility of the bidder to determine the correct product and to furnish the correct product based upon the item description and specifications provided. Bidders shall submit complete technical specification of composition and construction of each item bid, supply a complete breakdown of the proposed maintenance program, O.E.M. certifications, licenses and references with the bid response. Bidders are also required to complete the questionnaire and all information requested herein on the bid forms and in the format requested herein. Failure to do so may result in the bid being rejected as non responsive. The City desires a one year term contract with two one year renewal options for the purchase and delivery of new, unused sweeper brooms and parts for Elgin Sweepers as specified herein. Selected Categories: Documents: Bid Document.docx Contract Page.docx General Terms and Conditions.pdf Exhibit I - Insurance Schedule II.docx Bid Discount Information - Revised pdf The City also desires a one year term contract with two one-year renewal options for OEM Maintenance and repair of Elgin Sweepers as specified herein. Report Created: Jun 21, :34:09 AM Page: 2
3 Item Specifications: Section I: Elgin Sweeper Brooms No. Item Contract# Quantity Unit Size 1 Elgin Pelican Gutter Broom each Item Specification for Elgin Pelican Gutter Broom Description: Elgin Pelican Gutter Broom, ODB SBP.200E, Danline , Jenkins or approved equal. Est Annual Qty: Elgin Pelican Main Broom 30.0 each Item Specification for Elgin Pelican Main Broom Description: Elgin Pelican Main Broom, ODB SBTB.6626E, Danline , Jenkins or approved equal. Est Annual Qty: 30 3 Elgin Geo Vac Gutter Broom 6.0 each Item Specification for Elgin Geo Vac Gutter Broom Description: Elgin Geo Vac Gutter Broom, Elgin or approved equal. Est Annual Qty: 6 4 Elgin Geo Vac Main Broom 2.0 each Item Specification for Elgin Geo Vac Main Broom Description: Elgin Geo Vac Main Broom, Elgin or approved equal Est Annual Qty: 2 Report Created: Jun 21, :34:09 AM Page: 3
4 Section II: Elgin Sweeper Parts No. Item Contract# Quantity Unit Size 5 Elgin Pelican Upper Roll Bearing 20.0 each Item Specification for Elgin Pelican Upper Roll Bearing Description: Elgin Pelican Upper Roll Bearing, Elgin or approved equal (Dodge or Timken brands shall be acceptable) Est Annual Qty: 20 6 Elgin Pelican 1-3/4" Brush/Broom Bearing 8.0 each Item Specification for Elgin Pelican 1-3/4" Brush/Broom Bearing Description: Elgin Pelican 1-3/4" Brush/Broom Bearing, Elgin or Approved Equal (Dodge or Timken brand shall be acceptable) Est Annual Qty: 8 7 Elgin Pelican Weldment, Dirt Shoe Left 3.0 each Item Specification for Elgin Pelican Weldment, Dirt Shoe Left Description: Elgin Pelican Weldment, Dirt Shoe Left, Elgin No Substitutes Est Annual Qty: 3 8 Elgin Pelican Weldment, Dirt Shoe Right 4.0 each Item Specification for Elgin Pelican Weldment, Dirt Shoe Right Description: Elgin Pelican Weldment, Dirt Shoe, Right, Elgin No Substitutes 9 Elgin, Short Front Dirt Shoe 35.0 each Item Specification for Elgin, Short Front Dirt Shoe Description: Elgin, Short Front Dirt Shoe, Elgin No Substitutes Est Annual Qty: 35 Manufacturer Name: No Manufacturer Specified Specification Number: Elgin, Caster Wheel 4.0 each Item Specification for Elgin, Caster Wheel Description: Elgin, Caster Wheel, Elgin No Substitutes 11 Elgin, Sweeper, Upper Roller 4.0 each Report Created: Jun 21, :34:09 AM Page: 4
5 Item Specification for Elgin, Sweeper, Upper Roller Description: Elgin, Sweeper, Upper Roller, Elgin No Substitutes 12 Charlyn, Main Broom Motor 3.0 each Item Specification for Charlyn, Main Broom Motor Description: Charlyn, Main Broom Motor, 2002 and Up, Charlyn No Substitutes Est Annual Qty: 3 13 Elgin, Sweeper, Lower Roller 7.0 each Item Specification for Elgin, Sweeper, Lower Roller Description: Elgin, Sweeper, Lower Roller, Elgin No Substitutes Est Annual Qty: 7 14 Elgin, Sweeper, RH Bubble Window 4.0 each Item Specification for Elgin, Sweeper, RH Bubble Window Description: Elgin, Sweeper, RH Bubble Window, Elgin No Substitutes 15 Elgin, Pelican Sweeper, Take Up Bearing 19.0 each Item Specification for Elgin, Pelican Sweeper, Take Up Bearing Description: Elgin, Pelican Sweeper, Take Up Bearing, Elgin No Substitutes Est Annual Qty: Elgin, Pivot Bearing 5.0 each Item Specification for Elgin, Pivot Bearing Description: Elgin, Pivot Bearing, Elgin or Approved Equal (Dodge or Timken brand shall be acceptable) Est Annual Qty: 5 17 Elgin, Rear Dirt Shoe 46.0 each Item Specification for Elgin, Rear Dirt Shoe Description: Elgin, Rear Dirt Shoe, Elgin No Substitutes 6 18 Elgin, Prox. Switch 3.0 each Report Created: Jun 21, :34:09 AM Page: 5
6 Item Specification for Elgin, Prox. Switch Description: Elgin, Prox. Switch, Elgin No Substitutes Est Annual Qty: 3 19 Elgin, Drive Flange Weldment 13.0 each Item Specification for Elgin, Drive Flange Weldment Description: Elgin, Drive Flange Weldment, Elgin No Substitutes Est Annual Qty: Elgin, Pivot Pin 5.0 each Item Specification for Elgin, Pivot Pin Description: Elgin, Pivot Pin, Elgin No Substitutes Est Annual Qty: 5 21 Elgin, A/C Compressor, Sweeper 1.0 each Item Specification for Elgin, A/C Compressor, Sweeper Description: Elgin, A/C Compressor, Sweeper, Elgin or Approved Equal (Dodge or Timken brand shall be acceptable) Est Annual Qty: 1 22 Elgin, Main Broom Arm, Weldment, RH Arm 4.0 each Item Specification for Elgin, Main Broom Arm, Weldment, RH Arm Description: Elgin, Main Broom Arm, Weldment, RH Arm, Elgin No Substitutes 23 Elgin, Main Broom, Weldment, LH Arm 1.0 each Item Specification for Elgin, Main Broom, Weldment, LH Arm Description: Elgin, Main Broom, Weldment, LH Arm,Elgin No Substitutes Est Annual Qty: 1 24 Elgin, Water Sprayer Pump, Elgin Sweeper 2.0 each Item Specification for Elgin, Water Sprayer Pump, Elgin Sweeper Description: Elgin, Water Sprayer Pump, Elgin Sweeper, Elgin No Substitutes Est Annual Qty: 2 25 Elgin, Towing Bracket, LH Sweeper 1.0 each Report Created: Jun 21, :34:09 AM Page: 6
7 Item Specification for Elgin, Towing Bracket, LH Sweeper Description: Elgin, Towing Bracket, LH Sweeper, Elgin No Substitutes Est Annual Qty: 1 26 Elgin, Towing Bracket, RH Sweeper 8.0 each Item Specification for Elgin, Towing Bracket, RH Sweeper Description: Elgin, Towing Bracket, RH Sweeper, Elgin No Substitutes Est Annual Qty: 8 27 Elgin, Lower Roller, Bearing, Pelican Sweeper 12.0 each Item Specification for Elgin, Lower Roller, Bearing, Pelican Sweeper Description: Elgin, Lower Roller, Bearing, Pelican Sweeper, Elgin No Substitutes Est Annual Qty: Elgin, Sweeper Conveyor Belt 7.0 each Item Specification for Elgin, Sweeper Conveyor Belt Description: Elgin, Sweeper Conveyor Belt, Elgin No Substitutes Est Annual Qty: 7 29 Elgin, Master Cylinder, Brake, Parts Sweeper 4.0 each Item Specification for Elgin, Master Cylinder, Brake, Parts Sweeper Description: Elgin, Master Cylinder, Brake, Parts Sweeper, Elgin No Substitutes 30 Elgin, Valve, Solenoid, Sweeper Broom, Conveyor, Etc. 7.0 each Item Specification for Elgin, Valve, Solenoid, Sweeper Broom, Conveyor, Etc. Description: Elgin, Valve, Solenoid, Sweeper Broom, Conveyor, Etc.,Elgin No Substitutes Est Annual Qty: 7 31 Ross, Gutter Broom Motor 3.0 each Item Specification for Ross, Gutter Broom Motor Description: Ross, Gutter Broom Motor, Ross TF0280MS080AAAA - No Substitute Est Annual Qty: 3 Report Created: Jun 21, :34:09 AM Page: 7
8 Section III: Elgin Sweeper Maintenance & Repair No. Item Contract# Quantity Unit Size 32 Labor Costs: Monday - Friday 7:30 am - 4:30 pm 1.0 hour Item Specification for Labor Costs: Monday - Friday 7:30 am - 4:30 pm Description: Labor costs per person per hour Monday - Friday 7:30 am - 4:30 pm 33 Labor Costs: Monday - Friday 4:30 pm - 7:30 am and Saturday 1.0 hour Item Specification for Labor Costs: Monday - Friday 4:30 pm - 7:30 am and Saturday Description: Labor costs per person per hour Monday - Friday 4:30 pm - 7:30 am, to include Saturday complete. 34 Labor Costs: Sundays & Holidays 1.0 hour Item Specification for Labor Costs: Sundays & Holidays Description: Labor costs per person per hour Sundays & Holidays 35 Materials Cost: 1.0 percent Item Specification for Materials Cost: Description: Percentage to be added to invoice cost for materials furnished. Verification of contractors parts cost shall be available upon request of the project manger. 36 Mobilization Charge: 1.0 each Item Specification for Mobilization Charge: Description: Mobilization charge, if any, per occurrence. Complete round trip charge for travel to City's location and return travel to contractor's location. 37 Pick Up & Delivery Charge: 1.0 each Item Specification for Pick Up & Delivery Charge: Description: Complete round trip charge for transportation of equipment for service. Report Created: Jun 21, :34:09 AM Page: 8
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Trade Show P.O. Box 1536 Brush Prairie, WA 98606 Supply House, Inc. PHONE (360) 624-4498 FAX (360) 576-9224
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