Is Recruitment Packet complete? Once signatures are obtained, submit forms to Faculty Affairs (FAAF) for review and signature

Transcription

1 Getting Started BEGIN Does Department have permission to recruit? Packet returned to Dept. for corrections/edits and resubmittal to FAAF Is Recruitment Packet complete? AVP of FA signs and packet is forwarded to Provost for signature. Provost has pre-approved searches for the year but will still review the packet for thorough outreach and completeness. *Recruitment Authorization Packet includes: Recruitment Authorization Form Screening & Selection Criteria/Outreach Efforts Form Vacancy Announcement E-posting (sent via to Prepare Recruitment Authorization Packet* and submit for dept/collegelevel signatures. Once signatures are obtained, submit forms to Faculty Affairs (FAAF) for review and signature Once e-posting & Recruitment Authorization Packet are approved, FAAF forwards signed Form 1 to Department Chair, Dean, search committee chair, AA/S and ASC. Discuss recruiting options with Dean and Provost. electronic version of VA (Word) to ttoon@csuchico.edu FAAF creates e- posting & edits VA - works with hiring mgr. to obtain draft approval FAAF posts job in PeopleAdmin (PA) and to numerous online sources to increase visibility and diversity of pool FAAF tracks EEO data via PA and compiles pool data for each search Who is your FAAF Admin? Tami Toon at x5602 or ttoon@csuchico.edu Recruitment Packet Creation & Authorization Did you know? It is not necessary to obtain approval to conduct phone or Skype interviews to narrow your pool to the most qualified candidates and those that will be asked to campus. But... The names should be documented and that list plus the questions asked should be forwarded to FAAF for the official recruitment file. Department begins all recruiting and outreach efforts Create interview questions to be asked of ALL applicants being interviewed. Forward an electronic copy to FAAF for recruitment file.

2 FAAF meets with committee to review confidentiality, conflict of interest, unconscious bias in hiring and current process going forward (at committee request) Screening Candidates Committee determines most qualified applicants and who best meets needs of department. Decide phone interview list. As candidates apply, FAAF will transition applicants to Search Committee Review. They will be visible to committee from this point on. FAAF ensures search committee has online link & instructions for accessing and screening in PA Committee screens all applicants for MINIMUM qualifications Does applicant meet minimum requirements? Contact candidates and schedule phone or Skype interviews IMPORTANT! Notify FAAF of those who do T meet minimum quals or who will not go forward in process. PA Admin will transition applicants. Autonotification will go out to all applicants. Substitute alternate candidate and extend invitation to interview. Have all applicants accepted? PA = PeopleAdmin our online applicant tracking system

3 1. Access PeopleAdmin utilizing this URL: 2. Make sure you are in Search Committee Member status Click on Postings and select Faculty After clicking on the posting you will be working in go to the Applicants tab and that will bring all the applicants up (to date) for the posted position. Select and click on a candidate name to screen. Call X5029 should you have trouble navigating the system. Accessing PeopleAdmin to screen applicants

4 Committee conducts interviews (Round 1) to determine oncampus invites Were they listed as an alternate? Committee meets to discuss and decide final candidates to invite to campus, plus alternates Will all candidates be invited to campus for an interview? Forms Required For Interview Authorization Form 7 Interview Authorization Form (IAF) Form 4 Applicant Flow Log (signed by Dean) CV if external website was used to accept applications List on Interview Authorization Form as an alternate candidate FAAF reviews and forwards to Provost for approval and signature. Forward IAF (Form 4) to FAAF for review and signature (do not contact candidates until forms are signed) FAAF forwards a scanned copy of signed form to dept., dean, AA/S & search committee chair Were on-campus visits approved? Did you know? Although by the time someone reports for work they must have proper work authorization, our applicants do not have to hold that authorization (to work in the U.S.) at the time they apply. Notify FAAF who will transition applicants.) Auto notification will be sent out). Interviewing TE: Required forms have not changed with this new online process. All forms previously required are still required at this time. Discuss options with Dean or Provost and re-submit paperwork based on these recommendations Contact candidates with dates/times. Substitute alternates if an interview is declined Announce campus visits and distribute vitae to department & college faculty/staff

5 Selection Process Committee meets to discuss interviews and review feedback received from all stakeholders Committee weighs strenghts/weaknesses of candidates; completes & submits the Authorization to Extend an Offer to the Dean for review AVP reviews forms and discusses salary and start-up package details with Dean. Once agreement is reached the form is signed. Initiate background check on first choice candidate. Send candidate name, non- CSU, Chico to Did you know? Committee Chairs are now required to attend Unconscious Bias training every 2 years. Contact The Office of Diversity & Inclusion at x4764 for a training schedule. OK to notify alternates that they are no longer being considered. Do not notify those brought to campus until an acceptance is received All candidates included on form? No notification needed at this time. Wait for approval to offer Once the form is signed, the College AA/S creates the offer letter and s it to FAAF for review. FAAF reviews letter & edits/corrects as necessary. Letter returned to AA/S for Dean signature & mailing. Was offer accepted and letter signed & returned? Forms Required to Extend an Offer: Form 8 Employee Release Form 9 Reference Checks Form 10 Education Verification Form 11 Authorization to Extend an Offer (AEO) To initiate a background check, FAAF must have: Full Name Non-CSU, Chico Repeat process with #2 candidate until an offer is accepted, beginning with background check. Create AAF send to new hire (typically in the summer, but at college discretion). Include New Hire paperwork (get from FAAF Office).

6 Background Check Process Scanned copy of AEO ed to committee chair, dean, AA/S, ASC with instructions. Dean initiates background check by ing FAAF with candidate full name and non-csu, Chico address FAAF initiates first phase of background check input of candidate data into Accurate Background (AB) system. Initiate process for candidate #2. Authorization to Extend (AEO) an Offer is signed by Provost. AB receives request and sends to candidate asking for additional confidential information. Campus Admin Team meets to discuss hit received and make hiring determination. Is determination positive for hire? Applicant responds to AB by completing additional requested info. SHR notifies FAAF, who notifies hiring department. Offer initiated. AB initiates background check Does candidate clear background check?