REQUEST FOR PROPOSALS FOR ARCHITECT OF RECORD FOR PROFESSIONAL SERVICES FOR

Transcription

1 REQUEST FOR PROPOSALS FOR ARCHITECT OF RECORD FOR PROFESSIONAL SERVICES FOR HOUSING AUTHORITY OF THE TOWN OF PHILLIPSBURG 530 Heckman Street, Phillipsburg, New Jersey Phone: (908) DUE 10:00 A.M. NOVEMBER 22, 2011

2 INFORMATION The Housing Authority of the Town of Phillipsburg was organized with the primary goal to provide a decent home in a suitable living environment for families, senior and disabled persons that cannot afford market rate rentals. The Housing Authority s program is administered at the local level in accordance with State Law. Financial assistance, general supervision, direction and program guidance are provided by the U.S. Department of Housing and Urban Development (HUD). REQUEST FOR INFORMATION The Phillipsburg Housing Authority is requesting submission of qualifications to provide services as the Housing Authority s Architect of Record for the period of December 7, 2011 thru June 30, Please submit Proposal Rate for a second year Professional Service Agreement for Fiscal Year July 1, 2012 thru June 30, 2013 using the same criteria as required for December 7, 2011 thru June 30, The Housing Authority reserves the right to accept any or all proposals or to waive any informality in the proposals and the right to reject any and all proposals. This Proposal is being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.5 et. seq. Your qualifications package for Professional Services should include the following: 1. Provide with your submission: Information regarding your Firm, including ownership, list of Housing Authority Clients, and other pertinent information defining your Firm; and 2. Answer the attached prequalification questionnaire; and 3. Provide a list of Five (5) Housing Authority references; and 4. Provide hourly fee structure; and 5. Provide other information which you believe would be helpful in evaluating your submission; and 6. Provide evidence of insurance for the following(a) Workers Compensation and Employers Liability Insurance, (b) Professional Liability Insurance covering claims made at any time prior, during or subsequent to completion of the Architect s Firms Services with a limit of not less than $1,000,000 and with a deductible not more than $10,000.00, (c) Comprehensive General Liability Insurance covering bodily injury and property damage covering claims made at any time prior to, during or subsequent to completion of the Architects Firms Services with a limit of not less than $500,000 per occurrence on bodily injury and $1,000,000 annual aggregate on property damage. The Housing Authority shall be named as additional insured in these policies (if awarded the Proposal); except in Professional Liability Insurance. Insurance certifications must contain a Thirty (30) - day cancellation clause. 7. Provide evidence of New Jersey Business Registration Certificate issued by the Division of Revenue; and 8. Provide evidence of an active New Jersey License; and 9. Complete the attached statement that the Firm is not debarred, suspended or otherwise prohibited from professional practice by any Federal, State or local agency. Submit one (1) copy of your qualifications package no later than 10:00 A.M. on Tuesday, November 22, 2011 to the following address and labeled: ARCHITECT OF RECORD QUALIFICATIONS W. Paul Rummerfield, Executive Director Housing Authority of the Town of Phillipsburg

3 530 Heckman Street Phillipsburg, New Jersey Any submission received after the date and time above will not be accepted. Submissions will not be accepted via facsimile. It is very important in the submission of your proposal you specifically address and respond to each and every item listed in Request for Information. Failure to comply with this directive may cause your Proposal to be rejected as incomplete. All costs associated with the preparation, printing and delivery of the submission are the responsibility of the Firm submitting. PRE-QUALIFICATION QUESTIONNAIRE 1. The Firm Where is the firm headquartered: If the firm has multiple offices, which office will the services for the Housing Authority be provided? How many years has the Firm been practicing Architecture? How many staff members work full time in the Firm? NJ Licensed Architects LEED Accredited Professionals Non-licensed Architectural graduates Other Has the Firm received any awards, professional recognitions or been publicized. Has the Firm ever been released or terminated during its involvement from a project prior to completion. Explain the circumstances and include the project name, location, date of release, etc. 2. Firm s Experience What is the Firm s experience with Public Housing Authority Buildings. What is the Firm s experience with maintenance projects (i.e. roofs, windows, etc) for Public Housing Authorities. 3. Legal Action Has a Housing Authority ever initiated legal action against your Firm. If so, please explain. Have you ever been involved in a legal action against a Housing Authority. If so, please explain. Has a client ever initiated legal action against your firm? If so, please explain. Does the firm have any pending litigation. If so, please explain. The Housing Authority intends to appoint the Architect of Record on December 7, 2011.

4 CERTIFICATION Suspension & Debarment Form Date: Name of Firm: Address: Telephone Number: I, duly appointed of NAME POSITION (Title) the do hereby certify that neither I, NAME OF FIRM Nor any of the Principals of our Firm are suspended or debarred from doing business with the U.S. Department of Housing and Urban Development (HUD). NAME Signature NAME Print DATE

5 MODEL FORM OF RANKING PROPOSAL Consultants who meet minimum requirements (Section 1 below) will be ranked according to applicable criteria (Section 2 below): Consultant: Name: Address: Telephone: Section 1 Minimum Requirements: 1) Did the consultant provide evidence of an active New Jersey License; and 2) Did the consultant complete the attached statement the Firm is not debarred, suspended or otherwise prohibited from Professional practice by any Federal, State or Local Agency; and 3) Did the consultant provide evidence of applicable insurance; and 4) Did the consultant provide evidence of New Jersey Business Registration Certificate. Section 2 Form of Ranking Proposals: If the answer is yes to all four questions, the proposal will then be ranked as follows: Selection Criteria Points Weight Total (MAX 11) 1) Ability to perform work 1.5 2) Capability to perform services in timely manner 1.5 3) Past performance in terms of cost Control, quality of work, compliance With performance schedules (in general) 1.0 4) Past performance in terms of cost control, quality of work, compliance with performance schedules (specific housing authority work) 1.5 5) Knowledge of local building codes 1.5 6) Cost 1.0 7) General responsiveness to Request for Proposal (RFP) 1.0 8) Location of office (proximity to Housing Authority) 2.0 TOTAL POINTS