How to Install the Fuzebox Meeting Application

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1 How to Install the Fuzebox Meeting Application When attending live webinars, you are required to have a visual and audio connection. Ways to connect to a meeting: (A) Download and Install the Fuze Meeting software application (It is free to download) (B) Join a meeting via Browser (not recommended) (A) DOWNLOAD AND INSTALL THE FUZE MEETING APPLICATION There are two ways to download the Fuzebox Meeting application. 1) Click on the meeting link from your OPWL meeting invitation Join as Attendee: Enter your first and last name Download Fuze: click on the Download button Install the application 2) Go to fuzebox.com and click on the Join Meeting button which is on the top right of the page Enter the meeting number Join as Attendee: Enter your first and last name Download Fuze: click the Download button Install the application See section (B) to join a meeting via browser (B) JOIN A MEETING VIA BROWSER Joining a meeting via a browser is an available option although it is not recommended or preferred by the department of OPWL. The browser connection will provide you with a visual connection to the meeting but you will need to make a separate audio connection by dialing a long distance (toll) phone number. When you get to the Join the Audio Conference screen choose the Dial-In option and follow the on-screen instructions. (optional) GET A FUZEBOX.COM ACCOUNT Creating a Fuzebox account is not required to attend an OPWL meeting. By following the instructions in this section you will create a Fuzebox account which will enable you to schedule and host your own Fuzebox meetings. Go to fuzebox.com Enter your address and click on the blue button Get Fuze - It s Free An will be sent to the address you provided. Follow the link in your to set your password and activate your account. Now you have a free Fuze account which allows you to schedule and host your own meetings. If you have not already installed the Fuzebox application: On your account page: click on the blue button in the upper right corner that says Download Fuze or go to section (A) of this document and follow the instructions.

2 JOIN A MEETING How to Join a Fuzebox Meeting & Connect Audio *You must plug in your USB headset before joining the meeting. There are two ways you can join a Fuze meeting as an Attendee. You can join with a link that may have been ed to you or you can manually enter the Meeting Room Number to join. To Join using a Meeting Room Link: Simply click on the link provided to you in an . (Example: To Join using the Meeting Room Number: Open the Fuze app OR go to Fuzebox.com. Click "Join Meeting". Type in (or paste in) the meeting room number and enter your name. Note: The Meeting Room Number can always be found at the end of a meeting room link. JOIN AUDIO CONFERENCE When you first enter a Fuze meeting, you'll see the Audio Conference window appear in the lower left side of the screen. Choose from 2 Connection options: Dial-In (telephone long distance charge may apply) Internet Audio Click on one of the tabs and follow the on-screen instructions. CONNECT WITH INTERNET AUDIO The Internet Audio method is the fastest and easiest way to connect to the audio conference, and it doesn't require a phone! With the Internet Audio selection, you can simply use a USB headset to connect. *You must have plugged in your USB headset prior to joining the meeting. To Connect using Internet Audio: Select your preferred microphone and speakers Use the "Test Speaker" button to test your audio. Click "Connect." USB headset is strongly recommended. Do not use separate external microphone and speakers as they will cause interference with each other. Find More Tutorials and Information:

3 Attendee Protocol MICROPHONE All attendee microphones are muted by the host when the meeting begins. This is done to reduce feedback and background noise ensuring optimal audio. Presenters build in time to respond to questions and the host will unmute your microphone when you have a question for the presenter. RED FLAG Attendees can raise a flag to get the Host or Presenter s attention without interrupting the meeting. Click on the red flag button to have it appear next to your name to be called on. Click it again to remove the red flag from your name. red flag toggle button microphone toggle button MEETING CHAT Use Meeting Chat to ask a question of the Host and/or Presenters 1. Enter a message in the Meeting Chat input text box. 2. Select To Everyone from the drop down list 3. Click the Send button To direct your question to a specific attendee 1. Enter a message in the Meeting Chat input text box 2. Select the attendee from the drop down list 3. Click the Send button Type your message here drop down list REJOINING A MEETING If you inadvertently exit the meeting, you can rejoin Find the original meeting invitation Copy the meeting number located just above the link Click on the meeting link Paste it in the field when the Fuzebox prompt requests your meeting number.

4 Presenter Expectations PRIOR TO YOUR SCHEDULED WEBINAR 2 WEEKS Provide dates (prior to the date of the scheduled webinar) and times you are available for approximately 30 to 60 minutes to rehearse your presentation using Fuzebox. Complete the online webinar permission form. Prior to the rehearsal send an outline of your presentation as an attachment in an to Brandalyn Athons. Please be sure to describe the interactive components (e.g. Q & A, polling, attendee participation). Also a draft version of your presentation files (Powerpoint, video, etc) prior to the rehearsal. OPWL Web Design Specialist Brandalyn Athons 1 WEEK Brandalyn any final versions of content that you would like to share on the screen (e.g. PowerPoint, images, video, etc. ) 15 MINUTES Plan on joining the scheduled webinar 15 minutes prior to its scheduled start so you can prepare for the webinar prior to attendees arriving. PRESENTATION RECOMMENDATIONS Using a headset/microphone is required Build breaks into your presentation for the audience (attendees) to ask questions using Meeting Chat To poll attendees, ask them to raise their red flag. (Before polling again, be sure to ask them to lower their flags or lower all flags. -> Click on the Gear in the Attendee panel and then click on the red flag in the third box. If you want to ask only the host a question, using the Meeting Chat function Enter a message in the Meeting Chat input text box Select Organizational Performance and Workplace Learning from the drop down list Click the Send button If you inadvertently exit the meeting you can rejoin by: Finding the original meeting invitation Copying the meeting number located just above the link Click on the meeting link Type your message here drop down list Paste the meeting number in the Fuzebox prompt

5 HOST ROLE PRIOR TO THE WEBINAR 2 WEEKS Send an invitation to all who should be invited to the webinar. Be sure to check: Private Meeting (drop down selection) Auto accept all Mute audio chimes on entry and exit Replace Meeting (radio button to the left of the save button - if meeting has previously been scheduled) Send the webinar Presenter(s) the department Fuzebox Help Docs and Webinar Permission Form links. Request a date and time that they could rehearse. 1 WEEK Participate in the rehearsal scheduled PRIOR to the webinar If using a camera, do a video check Do an audio check. Identify and minimize background noise Practice how presenters reference their content Review the Q & A process with the presenters 15 MINUTES Plan on joining the scheduled webinar 15 minutes prior to its scheduled start so you can prepare for the webinar prior to attendees arriving. Confirm the meeting is recording (hover the mouse over the double arrow in the top left corner of the screen) that each of your presenters are designated in FUZEBOX as PRESENTER that each of your presenters microphones are working properly each of the presenters can locate their uploaded content in FUZEBOX Review the Q & A process with the presenters WEBINAR - START Start recording the meeting or confirm that it is recording if that option was preset Welcome attendees and remind them of the rules of engagement. If you have presenters, introduce the presenter(s) and hand the webinar to them. DURING THE WEBINAR Monitor if there are questions from presenters. Assist presenters during polls and fielding questions. Provide a webinar conclusion and thank attendees and presenters.

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